1. Educational Information Management System (EIMS) Education Commission of the States July 13, 2006 Lan W. Neugent Assistant Superintendent for Technology and HR

2. … in every classroom EIMS – From Accountability to Strategic Decision Support

3. Information Lifecycle EIMS closes the loop on the educational information lifecycle, providing tools to analyze student performance. Assessment Instruction Accountability EIMS – “tool for data informed instruction”

4. Health Safety and Discipline AttendanceEnrollmentAssessment Participation & Activities Programs STUDENT STAFF COURSE/CLASS SCHOOL DIVISION Finance Staff Facilities Accountability Food Service Transportation Qualifications Professional Development STATEFEDERAL The Education Data World.

5. Meet reporting requirements – State – Federal Redirect time toward instruction Monitor progress toward goals – Closing achievement gaps – Accountability ratings – Individual student progress Timely, high-quality data – From a single source – In a meaningful format EIMS Goals Accountability Strategic Decision Support

6. 5 Years of SOL Data for all Subjects – 2000-2001 through 2004-2005 Preliminary SOL Data for 2005-2006 – Updated weekly – Student-level Results Data Analysis by subgroup – Pass Rates – Scaled Score Bands – Reporting Category (subscale) level All Divisions have received State Testing Identifiers – Assigning identifiers is an ongoing process for divisions Year 1 1/2 Accomplishments Access to EIMS is granted locally.

7. Easing the transition – Advisory groups – Focus groups – “Birds of a Feather” sessions – Acceptance testing – Pearson “Rapid Response Team” Significant work is required – Data and Testing staff participating – Submitting student data – Receiving “testing identifiers” – Reporting data EIMS Today – Work Behind the Scenes Virginia school divisions have been an integral part of EIMS system development School divisions have invested time and resources to see that EIMS is a success.

8. School and Division Characteristics and Accountability Information Specific Program Participation Information (Special Ed, CTE, Title I) Division-level Financial Information Staff Demographic, Qualification and Assignment Information Student Achievement, Demographic, and Program Participation Information Accomplishments Longitudinal Student Data A wealth of other educational data Ability to conduct detailed analysis

9. School and Division Characteristics and Accountability Information Specific Program Participation Information (Special Ed, CTE, Title I) Division-level Financial Information Staff Demographic, Qualification and Assignment Information Student Achievement, Demographic, and Program Participation Information Challenges: Data Accessibility Data Quality and Timeliness Capacity to conduct Data Collection and Analysis

10. Learning ObjectsIndividual Student Education Plans Linking performance to tools for improving instruction Lesson PlansBenchmark Assessments STANDARDS OF LEARNING

11. Adopting interoperable (SIF) data transmission standards – Real-time data submission – No human intervention Longitudinal analysis – Of individual student growth – Linking individual student needs to appropriate educational resources Links to other data systems – Electronic transcripts – Other divisions – Community Colleges and other Higher Ed institutions EIMS Tomorrow – Room to Grow

12. Current Activities Implementing the Schools Interoperability Framework (SIF) standards for interoperability – 95 divisions by June 30, 2006 – Negotiated significant cost savings for divisions Participating in the Data Quality Campaign – Working toward the 10 essential elements – Selected for a best practices site visit Participating in the other National activities – School Matters – Just for the Kids – Education Data Exchange Network

13. When writing an RFP be very specific with requirements Select a vendor that has built system with end use first Require “school data” experienced vendor personnel Expect it to be “painful” for the first year or two Create and adopt standards to improve quality/matching Develop a long-term (10 yr) view with possible add-ons Focus on valid/reliable student demographics first Expect implementation to be somewhat fragmented Lessons Learned

14. Nurture data/tech/assessment/instructional relationships Put “skeptics” on project planning/advisory groups Provide adequate notice when making changes Use multiple criteria/multiple levels for STI creation Publish data quickly and regularly to improve quality Train-train-train on accessing and using the system Pre-determine useful data and reports Train-train-train on creating and using reports Lessons Learned

15. Thank You