1. EUROPEAN WORKPLACE AND ALCOHOL EWA PROJECT Main elements for: financial administration and reporting WP1 Lidia Segura Program on Substance Abuse Venice, 19 th of April 2012

2. Financial administration and reportingFinancial administration and reporting for associated partners

3. Reporting period  Interim report:  Official starting date is 1st of January 2011. Only costs incurred within this period will be eligible (until the 31st of March of 2012).  The deadline to deliver the documents to and figures to us is 11 th of May of 2012.  The interim report of the EWA project should be delivered to the EAHC on next May 31st at the latest by GENCAT.

4.  Excel form to report costs Reporting tools

5.  Forms to report staff dedication : Timesheets of staff membersJustification of salary rate Reporting tools

6. Documents  Staff Cost included in each budget  Time Sheets (form have been provided)  Salary Rates (form have been provided)  Salary Slips  Travel costs and subsistence allowances included in each budget  Boarding passes  Invoices or e-tickets  Subcontracting expenses included in each budget  Contracts  ID of subcontractors  Invoices  Other costs are detailed as concepts in each partners budget.  Invoices

7. Recommendations  Revise carefully your budget and tasks and, if needed, send to GENCAT any comments or requests in the coming month.  Afford some scanned copies:  Boarding passes, e-ticket or agency invoice for the trip.  Salary rates 2011-2012 and pay slips of all the staff members engaged.  Timesheet  Sent before the 11 th of May, to GENCAT ewa@gencat.cat ewa@gencat.cat

8. EAHC Guidelines for request of balance payment Any further question? We will be available today and tomorrow or write us at: ewa@gencat.cat

9. Thanks!