1. 1 NEW Integrated Effort Management Tool

2. Intranet Users  http://ontime.mahindrasatyam.net http://ontime.mahindrasatyam.net Internet Users  https://ontime.mahindrasatyam.net https://ontime.mahindrasatyam.net 2

3. 3 Select Regular Associate option Enter your Network ID and Password

4. 4 Select Other Associate option Enter your Ontime Login ID and Password

5. 5 Menu list is displayed based on the role selected Associate’s Roles are displayed

6. 6 Please select the “Project”, “Sub Project” and “Phase” Then Click on the “New Task” to get the Tasks and Activities Please select the “In Time”, “Out Time”, “Shift” and “Location”

7. 7 Fill in the Efforts and % of Completion of the effort Select “Save” to Update, “Submit” to upload and “Delete” to erase the tasks Note: You can select MULTIPLE phases and the tasks likewise. For Every Phase you have different tasks, but for every task the activity category remains the same Note: Please ensure your effort does not exceed your “In Time” and “Out Time”

8. 8 Day Summary lists all the tasks under each phase. If you want to edit the tasks click on “View/Edit” and do the necessary modifications Click on “Submit and confirm the tasks. NOTE: Data once submitted cannot be modified.

9. 9 Choose Preferred Activities and Tasks from the list of all Activities and Tasks mapped against you. Save selected Activities and Tasks. Only these saved Activities and Tasks will be displayed for filling timesheet in Activity Mode.

10. 10 Please select the “In Time”, “Out Time”, “Shift” and “Location” Fill the efforts against the tasks Click on “Save” to Update, “Submit” to Upload Data once submitted cannot be modified

11. 11 The “Excel Template” is for associates who are not able to access Ontime through internet as well as the intranet. They can fill the timesheet and send it to On_Time

12. 12 Note: The “Web Services” is a self explanatory “HELP” site to use Ontime

13. 13 Click on “Show Holidays” to fill the timesheets for holidays Click on “View/Edit” to fill the pending timesheets.

14. 14 Select “Past Dates” for declaring an actual holiday from the last one month as an “Alternate working day” for the “To be declared Holiday” Select “Future Dates” for declaring an actual holiday from the next one month as an “Alternate working day” for the “To be declared Holiday” Click on “Submit” Button to raise a Holiday Request

15. 15 Click on “Proceed For Rules” to View the Project Rules Select the Project, PO Number, From Month, From Year, To Month and To Year

16. 16 Click on “Proceed For Rules” to View the Associate rules Select the Project, Associate, PO Number, From Month, From Year, To Month and To Year Click on “Create Rule” to create or update the Associate Rules

17. 17 Select the Dates, Project, Role, PO Number, Associate Click on “Go” to View the efforts Check to Confirm/ UnConfirm The efforts can be edited Click on “Submit” to Confirm the efforts

18. 18 Select the Dates and Project and click on “Go” Enter the Reason for Variance, select the Reason and click on “Submit to PBMS” to submit the project to PBMS for Billing

19. 19 Select the Project To be Closed If any of Project Closure validations fails the details are displayed here If all Project Closure validations are successful, Close Project button is enabled

20. 20 Select the Project, Associate, Dates and click on “Go” Select the timesheets and click on “Delete” to raise deletion request

21. 21 Select the timesheets and click on “Transfer” to transfer the efforts Select the Project, Source PO, Destination PO, Associate, Dates and click on “Go”

22. 22 Select the Project, Associate, Dates and click on “Go” Select the Worked As and click on “Edit” to Edit the efforts

23. 23 Select the Project, Associate, Dates and click on “Go” Select the timesheet date and click on Edit Edit the efforts

24. 24 Select the Project and click on “Go” Select the associate,dates and click on modify to modify the customer role.

25. 25 Select the Project, Associate, Dates and click on “Go” Select the Shift and click on “Edit” to Edit the efforts

26. 26 Select the Project, Associate, PO Number, Dates and click on “Go” Select the timesheets and click on “Confirm” to raise the revert confirmation request

27. 27 Select the Dates, Project, Role, PO Number, Associate and click on “Go” Enter the Hours for Credit Note and click on “Submit” to Raise a credit note

28. 28 Select the Project for which Associate details needs to be modified Select the Associate and the new Role/ Reporting Manager/ Actual Start Date/ Expected Release Date for modification Click on Modify to make the changes effective

29. 29 Select the Project and Reporting RM corresponding to the Associate to be released Select the Associate and Exception Type to be triggered Click on ‘Release Associate’ to initiate Associate Release

30.  My Reports ◦ Associate Effort Snapshot ◦ Compliance Dashboard  Project/Circle Reports ◦ Effort Reports  Project PO Wise Associate Effort Report  Monthly Effort Consolidation ◦ Compliance Reports ◦ Rules Reports  Entered Vs Predicted  Project Rules Report  Other Reports ◦ Pending Confirmation Report ◦ Submit To PBMS Report ◦ Generic Report 30

31. 31 Select the Dates, Mode of Effort and click on “Go” to view the efforts of the associates

32. 32 Select the Dates, Project and click on “Go” to view the timesheets pending for Confirmation.

33. Select the Dates, Project and click on “Go” to check the status of the project at various levels. 33

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