1. 25 October 2008IEEE Sensor Council IEEE Sensors Conferences Status Report VP of Conferences Andrei Shkel

2. Part A 1.Meetings Committee 2.Conference planning 3.Wrap up conferences 2007 Atlanta (C. Schober) 4.Conferences Update Lecce 2008 (Pietro Siciliano) Update Christchurch, NZ, 2009 (S. Mukhopadhyay) Update 2010 Hawaii (R. Bannon, Katharine Cline) Update 2011 Limerick, Ireland (Elfed Lewis) Update 2012, 2013, Bids 5.VP of Conferences – open search Part B 1. Co-sponsorship of Conferences (Fin. And Technical) 2. Planning and Implementation of Sensor‘s Conferences

3. Part A 1. Meetings Committee - Current members: Chair : Andrei Shkel – VP of Conferences Brian Cunningham – (VP of Finance) (replacing Pamela Hurst) Michiel Vellekoop– ExCom (former VP of Conferences) John Vig – ExCom - ExCom (Founding President, Sensor Council) Mona Zaghloul - ExCom (President, Sensor Council) Chris Schober – ExCom (President Elect, Sensor Council) Vladimir Lumeslky – ExCom (former VP of Technical Activities) Bob Bannon – ExCom Bernhard Jakoby – AdCom (former TPC Co-chair Europe/Africa) Troy Nagle – ExCom (past editor in-chief IEEE Sensors Journal) Lina Sarro – AdCom (former TPC Chair) Michael Shur – ExCom (VP of Technical Activities) Tom Wiener – ExCom (former General Chair) Note: We still need a better balance between America, Asia, and Europe 23 June 2008IEEE Sensor Council

4. Announcement Meetings Committee – Monday,1:30pm Agenda –Bid for 2012 (Thailand) –Preliminary bid for 2013 (Barcelona, open nominations) –Information on 2010 (Hawaii) 23 June 2008IEEE Sensor Council

5. Part A 3. Wrap up Conferences 2007 23 June 2008IEEE Sensor Council Abstracts recieved: 806 Accepted: 380 (223 oral, 157 poster) 47% Number of Participants: 659 ContinentSubmitted (accepted) Acceptence Rate Asia/Africa240(91 )(38%) Americas311(154 )(49.5%) Europe264(133)(50.4%) Academia: 60% Research Labs: 15% Industry: 21% Goverment: 4% Net Income: $41, 454.02

6. 23 June 2008IEEE Sensor Council Part A 4. Conference Update Sensors 2008 Papers Submitted By Region Region All Papers Accepted Papers Asia/Pacific 29898 Europe 469251 Latin America 162 Middle East/Africa 145 North America 14392 Total940448 Accepted Submitted Update from Pietro Siciliano, General Chair

7. 23 June 2008IEEE Sensor Council 4. Conference Update Sensors 2009 Update from Subhas Mukhopadhyay, General Chair CategoryNoProgressYes Bids presented √ Site inspected / selected √* Contract signed √ General chair selected √ TPC chair selected √ Management selected √ MOU signed √ Budget approved √

8. 23 June 2008IEEE Sensor Council 4. Conference Update Sensors 2010* Update from Robert Bannon and Katharine Cline CategoryNoProgressYes Bids presented √ Site inspected / selected √* Contract signed √ General chair selected √ TPC chair selected √* Management selected √ MOU signed √ Budget approved √ * Hawaii

9. 23 June 2008IEEE Sensor Council CategoryNoProgressYes Bids presented √ Site inspected / selected √*√* Contract signed √ General chair selected √ TPC chair selected √ Management selected √*√* MOU signed √ Budget approved √ * Limerick, Ireland 4. Conference Update Sensors 2011* Update from E. Leise

10. Issues raised a. You, as the proposed General Chair, should submit a budget that is approved by the IEEE Sensor Council (contact persons: VP of Finance and the VP of Conferences). b. The different chairs should consist of a balanced international mix, not just people from Ireland. To be discussed between GC and VP of Conferences. c. The national and governmental commitments that were mentioned by you in the bid should be made more clear: what is the expected financial commitment. d. Proposed conference dates needs to be approved by the IEEE (contact person VP of Conferences). e. Conference-space layout plan approved by the University of Limerick.

11. 23 June 2008IEEE Sensor Council Sensors’12* Matrix CategoryNoProgressYes Bids presented √* Site inspected / selected √ Contract signed √ General chair selected √ TPC chair selected √ Management selected √ MOU signed √ Budget approved √ *Asia, solicitation in progress

12. Possible Bids Thailand –General Chair, Adisorn Tuantranont –TPC Chair, Tan Ooi Kiang –“NECTEC, the organization that is a main driver for Sensor Community in Thailand and I work for, and we are ready to be a host. So please provide us information and detail that we need to do in the process of bidding.” Japan –General Chair, Esashi (?)

13. 23 June 2008IEEE Sensor Council Sensors’13 Matrix CategoryNoProgressYes Bids presented √* Site inspected / selected √ Contract signed √ General chair selected √ TPC chair selected √ Management selected √ MOU signed √ Budget approved √ * America, solicitation in progress

14. 23 June 2008IEEE Sensor Council Sensors’14 Matrix CategoryNoProgressYes Bids presented √* Site inspected / selected √ Contract signed √ General chair selected √ TPC chair selected √ Management selected √ MOU signed √ Budget approved √ * Europe, solicitation in progress

15. Possible Bids Barcelona, Spain Suggested, Germany (e.g., Munich) Open for suggestions

16. SENSORS 2014

17. Barcelona Barcelona is situated on Spain's beautiful Mediterranean coast. It is the country's second most important city, with over 1.5m inhabitants, and the economic and administrative capital of Catalonia. Barcelona is world famous as a city of culture. Over 40 museums including the Museu Picasso, the Fundació Joan Miró and the Fundacio Antoni Tàpies hold permanent exhibitions of works by the artists, as well as temporary shows. The world's finest collection of Romanesque art may be found at the Museu Nacional d'Art de Catalunya.

18. Barcelona  Exhibitions of contemporary art are always on at the Museu d'Art Contemporani de Barcelona (MACBA) and there are numerous other art galleries and museums around the city.  Great architecture and design are characteristics of Barcelona and may be seen in its streets, squares, bars and restaurants as well as landmark buildings by Gaudi and other celebrated architects.  There are countless restaurants and bars to delight every taste and budget, from Catalan cuisine to world-class international dining. The city also offers exceptional shopping, especially for fashion and stylish contemporary design.  Barcelona has one of the world's most famous and charming funfairs situated on the mountain of Tibidabo, overlooking the city.  Beautiful public spaces, cinemas, theatres, flamenco performances, Europe's biggest aquarium, bullfights, art, music, popular festivals are just some of the entertainments on offer when you visit one of Europe's most exciting and culturally rich cities. For further information visit www.barcelonaturisme.com, www.bcn.eswww.barcelonaturisme.com www.bcn.es

19. Conference Facilities  World Trade Centre Barcelona:  Convention centre and business centre for conferences, seminars, showrooms, exhibitions, courses, meetings and special events. Located in the Barcelona harbour at Moll de Barcelona s/n, Edifici Est, 1ª Planta, 08039 Barcelona. Website ·http://www.wtcbarcelona.com/ Tel: 935 088 125 Fax: 935 088 075 Website  Palau de Congressos:  Conference centre with events mangement team, advanced technology,broadband Internet access. At Av Diagonal 661-671, 08028 Barcelona. Website http://www.pcongresos.com/ Tel: 933 644 400 Fax: 933 644 401 Website  Centre Convencions International Barcelona:  International conference centre. Catering services, security, furniture, stands, hostesses and technical services. At Rambla Prim 1-17, 08019 Barcelona Website http://www.ccib.es/ Tel: 932 301 000 Fax: 932 301 001Website

20. Funding opportunities  Spanish government through European Union Up to 100.000€  Universities i.e.: Technical University of Catalonia  Up to 50.000€ for invited speakers, funding for students….

21. Organizing Commitee  DR. CARLES CANÉ  DR. SANTIAGO MARCO  DR. JOSÉ A. PLAZA  DR. LLUíS PRADELL  DRA. JASMINA CASALS

22. Part A 5. VP of Conferences Have been VP of Conferences since 2004 Conferences: 2003 Toronto (pub. Chair) 2004 Vienna (co-general Chair) 2005 Irvine (generail Chair) 2006 Daegu (co-general Chair) 2007 Atlanta Preparations: 2008 Lecce 2009 NZ 2010 Hawaii 2011 Ireland 2012 Bid to be presented Successor: Looking for VP of Conferences

23. Part B 1. Co-sponsorship of Conferences (Financial and Technical) Procedure now: Request is sent to VP of Conferences VP checks if all info is available VP sends request to Meetings Committee Vote per email If „Yes“ MoU must be written and signed Confirmation to HQ that Sensors Council sponsors a conference

24. Goal: provide continuity from conference to conference –Use the same management company –Use the same paper submission and review process –Use the same reporting system –Use the same website template –Define boundaries of what is handled by local organizing committee Part B 2. Planning and Implementation of Sensor‘s Conferences