1. Digitisation at NCB Naturalis Marian van der Meij 21-3-2011

2. Content NCB Naturalis Digitisation project A new CMS

3. NCB NATURALIS

4. Utrecht University NHN Wageningen Wageningen University NHN Leiden Leiden University Zoological Museum University of Amsterdam National Museum of Natural History Naturalis NCB Naturalis Who we are

5. Collection Insects16.600.000 Evertebrate5.700.000 Vertebrate1.900.000 Fossils1.900.000 Rocks and Minerals800.000 Higher Plants4.416.000 Mosses585.000 Lichen282.000 Fern135.000 Fungi350.000 Algae250.000 Galls12.000 Slime molds6.000 Wood119.000 Books140.000 Journals14.000 Natural history artwork8.500 Historic maps10.000

6. Collection management software Current situation: Botany –BRAHMS Geology –Several MS Access DBs with or without Delphi front-end Zoology –Several Filemaker DBs –Several MS Access DBs with or without Delphi front-end –SQL server DBs with Delphi front-end

7. Websites Dutch Species Catalogue, Virtual Herbarium, Extinct birds ….. Data portals GBIF, DNCN, STERNA ZMA databases 130 NNM databases Multimedia BRAHMS Picture Library Thesaurus CRS Digital Asset Management Import LIMS Import Data cleaning & enrichment tools Library systems IT architecture

8. DIGITASATION PROJECT

9. Digitisation targets By the end of 2013: A substantial part of the collection of 37M objects will be digitised: 7 million objects; An infrastructure is in place to continue digitisation.

10. Challenges The Budget is € 13.0 million; The total collection is 37 million objects; Between 7 million objects will be digitised in detail; Out of which 2 million in house (digi-streets); Roughly 5 million objects will be outsourced; 30 million objects will be “registered” digitally on a high level.

11. Complexity How to align the running projects to become host of the integrated end-result (CRS, DAM, LIMS) How to organise the new projects to become part of the integrated end-result How to ensure permanent digitisation once the FES budgets end Focus on meta-data management Implement Digital Rights Management

12. A NEW CRS

13. A new CRS for zoology and geology Reasons Data access via one entrance Maintenance issues Uniformity of data User friendliness Data quality Review of existing systems (2006) –KE-Emu –Specify –Biolink –Recorder 6

14. Requirements Verbatim data entry Link to thesaurus concept Registration of information sets Multiple information sets possible Recording of observations is possible ABCD EFG based data model Object Information sets (verbatim) Thesauri Object ID Registration Information per set -Primair -Secundair Thesaurus name

15. Objects Information sets objectenInformatie sets

16. Requirements Verbatim data entry Link to thesaurus concept Registration of information sets Multiple information sets possible Recording of observations is possible ABCD EFG based data model Object Information sets (verbatim) Thesauri Object ID Registration Information per set -Primair -Secundair Thesaurus name

17. Pulle, A., 1913. Naar het Sneeuwgebergte van Nieuw- Guinea met de Derde Nederlandsche Expeditie. In: Van Reizen en Trekken, Mij. Voor Goede en Goedkoope Lectuur, Amsterdam. 205 pp. From Archive: Expedition members Expedition map Reconstructed Locations: The base camp was settled on "De Arend" (The Eagle),. Several camps (bivak) were made (sequence of the voyage): Bivakschip De Arend -Camp ship "The Eagle" Van Weelskamp - Van Weels Camp (sea level) Kloofbivak - Cleft Camp (sea level) Heuvelbivak - Hill Camp (800 meters) Peramelesbivak - Perameles Camp (1,100 meters) Dromedarisbivak - Dromedaris Camp (1,200 meters) Bijenkorfbivak - Beehive Camp (1,750 meters) Hellwigbergbivak - Hellwig Mountain Camp (2,600 meters) Treubbivak - Treub Camp (2,000 meters) Wichmannbivak - Wichmann Camp (2,000 meters) Bivak A Bivak B Bivak C Waterval-bivak - Waterfall Camp (2,300 meters) Meerbivak - Lake Camp (3,800 meters) Oranjevallei-bivak - Orange Valley Camp (4,300 meters) Expedition members: Capt. A. Franssen Herderschee, A.A. Pulle, P.P. Hubrecht, G.M. Versteeg, J.H. Sitanala and Lieutenant L.A. Snell Time period & aim expedition The aim was a scientific expedition to gather more information on the soil, people, flora and fauna of the south side of the Central Mountains above 2,300 meters. It took place between August 1912 till May 1913. Finally, on 21st February 1913, they reached the top of Mount Wilhelmina (Mt. Trikora) at 4,700 meters. Reconstructed data: Add Archive information (Image, map) and reconstructed data to the expedition information in de database Objects in database: All Part of : South New Guinea Expedition 1912 :

18. Recorder 6 or not? Developed by the JNCC Collection module added by the MNHN Luxemburg Disadvantages Not web based User friendliness … => European Tender

19. CRS Atlantis Web based Modulair

20. Data entry form

21. Edit grid

22. Thesaurus

23. Concept detail

24. Subgroup achievements Sharing experiences –Data quality tools –Collection/ Digital Asset management systems –RFID/ barcoding –…. Setting up best practice –Digitisation projects –IT architecture –…. Collaboration on Thesauri

25. Questions?