1. Management Report Annette Freibauer Management Report Annette Freibauer Max-Planck-Institute for Biogeochemistry, Jena

2. Management Report Annette Freibauer First annual report Submission almost in time: 17-22 Feb. 2005 Results of desk review: 14 April, 2005 (science) –overall very positive –suggestions for shift of emphasis in objectives more fossil fuel mapping more collaboration with Eastern Europe more global outreach, link to international activities

3. Management Report Annette Freibauer Budget 2 nd contribution by Commission still outstanding. We have distributed every Euro received from the Commission With very few exceptions, all costs claimed in first report have been accepted. Commission administration struggles with the new big projects Criticism for underspending by many partners – however: no overspending in 5-years time frame!

4. Management Report Annette Freibauer Next payment Payment = Spendings (1-12) + Advance 2 Spendings (1-12) = Advance (1-18) – rests >= 0 Advance 2 = 0.8*plan(13-30) Hopefully still this year!

5. Management Report Annette Freibauer Update of contract and consortium agreement A long process! –Commission accepted all changes in July –19 Oct. signed –28 Oct. sent to all PIs Change in partnership reflected in updated budget table 3.3 Audits: new clause 39: audit only necessary when EU contribution spent exceeds 150,000 Euro

6. Management Report Annette Freibauer Dissemination 2005/2006 –COP11 side events (Dec 2005) CarboEurope Graz workshop results –EGU, Vienna, 7-12 April, 2006: BG1.11 CARBOEUROPE– call for papers NOW! –IGBP International Conference on Regional Carbon Budgets, 16-18 August, 2006, Beijing –CarboEurope mid-term conference, Oct. 2006 –(ESSP Open Science Conference 9-12 Nov., Beijing) –AGU 2006: Again joint session? –Scientific highlights – glossy summary of annual report

7. Management Report Annette Freibauer Communication in the project Your reaction: –timely? –satisfied? –what is missing? We miss –feedback to us –use of website Suggestions WELCOME to Angelika!

8. Management Report Annette Freibauer A strategy for better communication and integration Suggestions by Executive Board –Communication newsletter electronic blackboard –Restructure Executive Board a broader basis for science, communication and capacity building –Promotion of joint and integrated papers stimulation of ideas and action support of workshops support of short-term visits

9. Management Report Annette Freibauer Suggestions for communication Electronic blackboard with –list of emerging topics and new ideas for joint activities –ongoing synthesis papers with first authors, leaders who stimulate research in a certain integrated area/consortium finder for specific aims –integrated papers planned –possibility to sign up to discussion groups and fora –calendar of events –recently accepted papers –other project news –possibility to receive notification of new entries 3-monthly electronic newsletter by e-mail with summary of updates of the blackboard Start: as soon as possible – suggestions to Angelika!

10. Management Report Annette Freibauer Promotion of integrated papers Metadatabase to start soon Annual meetings: –call for integration papers –more time for plenary talks – forward-looking talks Dedicated calls and financial support: –dedicated workshops for writing papers –mini-stipends to support costs for short visits –Mechanism submission of short outlines to the office approval by Executive Board funding normally below 5000 Euro, max. 5/year first call: deadline 31 December 2005 New cross-component workpackages? More actively involve data providers in analyses

11. Management Report Annette Freibauer Second annual report Important deadlines: 16 Dec. 2005Drafts at activity level ready 15 Jan. 2006Reports, update of workplan and budget at component level ready 01 Feb. 2006All reports and updates ready for printing 15 Feb. 2006Submission to Commission 31 March 06Policy makers summary ready

12. Management Report Annette Freibauer Second annual report Activity report, workplan and budget update Office sends templates to activity leaders, cc. to component leaders23 Nov. 2005 Activity leaders complete report with support by partners Activity leaders send report to Component leaders, cc. to Angelika16 Dec. 2005 Component leaders harmonise and add summary Component leaders send report to Angelika15 Jan. 2006 Editing, harmonisation and corrections by Angelika01 Feb. 2006 Printing, sending to Commission15 Feb. 2006

13. Management Report Annette Freibauer Second annual report Management report, cost statement Office sends templates to all PIs23 Nov. 2005 PIs send report and cost statement to Angelika15 Jan. 2006 Editing, harmonisation and summary by Angelika01 Feb. 2006 Printing, sending to Commission15 Feb. 2006 Reminder: Audits only if costs > 150,000 Euro!

14. Management Report Annette Freibauer

15. Management Report Annette Freibauer Actions: workshop on inventory integration in models and forest activities early 2006 meeting or phone conference between fossil fuel inventory people and modellers mid-term conference plan for INCO (and Eastern European?) partners

16. Management Report Annette Freibauer timeline 2005 meeting or phone conference between fossil fuel inventory people and modellers 2006 Jan 31Deadline for reports, budget and workplan update earlyworkshop on inventory integration in models and forest activities April 2-7CarboEurope session at EGU, Vienna Aug 16-18IGBP conference, Beijing OctCarboEurope mid-term conference