1. Acquiring Materials Chapter 13

2. Acquisition process  Research item information  Select source  Order  See figure 13.1 pg. 226

3. Distribution systems  Best source  Intermediaries between publisher and buyer –Wholesalers –Distributors –Jobbers  Library media specialist can “shop around”

4. Acquisition Policies  Single Source Policy: One jobber or vendor for most materials (e.g. Howard Co. Schools)  Open–ended Policy: Choose anyone (usually multiple vendors) that meets the collection development policy (e.g. AACPS)  ????? Private schools

5. Typical Sources used by AACPS  Jobbers: Follett, Mackin, Baker & Taylor  Publishers – including ‘Recommended Sources list  Sales Reps for multiple publishers (Pettis, D. Taylor, Demos)  Book stores, conferences, Amazon. Com, etc. & some previews  Equipment/supplies: Office Depot contract, Highsmith, Demco, bid list (Minerva), retail, Internet

6. Jobbers  See advantages/disadvantages on pg. 228  Selection –Offer discount? –Backorder/return handling –Service representative? –Efficient order filling? –Superior selection tools (e.g. user friendly web site with multiple review sources)

7. Guidelines for software  See list on pg. 230-231.  Not as applicable to AACPS in the past 5 years or more.  Software goes through the computer test bed.  Must be Oked for county-wide use on AACPS computers.

8. Preorder process  Check current holdings  Verify correct author, ISBN, etc.  Check availability* through bibliographic tool (Books in Print, etc.), print catalogs (publisher), or online book supplier (Follett, etc.)  See table 13.1 for examples by format *Almost everything is available online at a price.

9. Orders  Firm order – specific titles ordered  Standing order – annual publications and irregular updated versions  Approval plan (preview)– item sent by vendor for approval or returned  Blanket order (combination of firm and preview) – send all Newberry Award winners

10. Receiving  Check title against packing list and order  Check for any damage or missing parts  Verify correct editions or copyright dates  AACPS – send paperwork* including check-off list back to media accounting – vendor then paid *Keep copies for your records

11. Processing  If disk provided by supplier: –verify each item matches electronic record –Verify each item successfully uploaded into database  Stamp, sticker (label), add additional electronic cataloging info, book covers, wings and corners, plastic on paperbacks, security labels, etc.

12. Record Keeping  Alphabetical binder  Electronic tracking (i.e. Excel spreadsheet or Access Database)  Track backorders, credits, returns, etc.  AACPS – 3080, 3090 categories – Open orders & closed orders – 4 file folders will do it

13. Conclusions  Acquisition activities = time consuming  Organizational, math, and business skills needed  Errors can be costly  Good record keeping minimizes errors from The Collection Program in Schools, by Van Orden and Bishop, 3 rd edition, 2001.

14.  The end