1. 1 B ANK A UDIT L F A R Presented by: CA. Shashi Gupta, FCA shashifca@gmail.com

2. 2 ASSETS

3. 3 ASSETS Balance with Banks Advances Investments Money at Call & Short Notice Cash Other Assets

4. CA. Shashi Gupta, FCA 4 1.C ASH “Does the branch generally carry cash balances, which vary significantly from the limits fixed by the controlling authorities of the bank? Whether excess balances have been reported to the controlling authorities of the bank?”

5. CA. Shashi Gupta, FCA 5 1.C ASH “Does the branch hold adequate insurance cover for cash-on-hand and cash-in-transit?”

6. CA. Shashi Gupta, FCA 6 1.C ASH “Is cash maintained in effective joint custody of two or more officials, as per the instructions of the controlling authorities of the bank? ”

7. CA. Shashi Gupta, FCA 7 “Have the cash balances at the branch been checked at periodic intervals as per the procedure prescribed by the controlling authorities of the bank?” 1.C ASH

8. CA. Shashi Gupta, FCA 8 2. Balances with RBI, SBI & Other Banks “Were balance confirmation certificates obtained in respect of outstanding balances as at the year-end and whether the aforesaid balances have been reconciled? The nature and extent of differences should be reported.”

9. CA. Shashi Gupta, FCA 9 2. Balances with RBI, SBI & Other Banks Observations on the reconciliation statements may be reported in the manner:- Cash transactions remaining unresponded (give details); Revenue items requiring adjustments/write-off (give details); Old outstanding balances remaining unexplained / unadjusted. Give details for: Outstanding between 6 months & 1 year; 1 year and above

10. CA. Shashi Gupta, FCA 10 2. Balances with RBI, SBI & Other Banks “ In case any item deserves special attention of the management, the same may be reported..”

11. CA. Shashi Gupta, FCA 11 3. M ONEY A T C ALL & S HORT N OTICE 4. I NVESTMENTS

12. CA. Shashi Gupta, FCA 12 5. A DVANCES Credit Appraisal :- In your opinion, has the branch generally complied with the procedures/instructions of the controlling authorities of the bank regarding loan applications, enhancement of limits, etc., including adequate appraisal documentation in respect thereof.

13. CA. Shashi Gupta, FCA 13 5. A DVANCES Sanctioning/Disbursement :- In the cases examined by you, have you come across instances of credit facilities having been sanctioned beyond the delegated authority or limit fixed for the branch? Are such cases promptly reported to higher authorities? In the cases examined by you, have you come across instances where advances have been disbursed without complying with the terms and conditions of the sanction? If so, give details of such cases.

14. CA. Shashi Gupta, FCA 14 5. A DVANCES Documentation :- In the cases examined by you, have you come across instances of credit facilities released by the branch without execution of all the necessary documents? In respect of advances examined by you, have you come across instances of deficiencies in Documentation, non-registration of charges, non- obtaining of guarantees, etc.? (give details) Whether advances against lien of deposits have been properly granted by marking a lien on the deposit in accordance with the guidelines of the controlling authorities of the bank

15. CA. Shashi Gupta, FCA 15 5. A DVANCES Review/Monitoring/Supervision :-  Is the procedure laid down by the Controlling authorities of the bank, for periodic review of advances including periodic balance confirmation/acknowledgement of debts, followed by the Branch? Provide analysis of the accounts overdue for review/renewal  Between 6 months and 1 year, &  Over 1 year

16. CA. Shashi Gupta, FCA 16 5. A DVANCES  “Are the stock/book debt statements and other periodic operational data and financial statements, etc., received regularly from the borrowers and duly scrutinized? Is suitable action taken on the basis of such scrutiny in appropriate cases?”

17. CA. Shashi Gupta, FCA 17 5. A DVANCES  “Whether there exists a system of obtaining reports on stock audits periodically? If so, whether the branch has complied with such system?”. (Annual Stock Audit in case of NPA where outstanding Rs 5.00 cr and above)

18. CA. Shashi Gupta, FCA 18 5. A DVANCES  “Indicate the cases of advances to non- corporate entities with limits beyond Rs. 10 lakhs where the Branch has not obtained the accounts of borrowers, duly audited under the RBI guidelines with regard to compulsory audit or under any other statute”.

19. CA. Shashi Gupta, FCA 19 5. A DVANCES  “Has the inspection or physical verification of securities charged to the Bank been carried out by the branch as per the procedure laid down by the controlling authorities of the bank?”

20. CA. Shashi Gupta, FCA 20 5. A DVANCES  “In respect of advances examined by you, have you come across cases of deficiencies in value of securities and inspection thereof or any other adverse features such as frequent/unauthorized overdrawing beyond limits, inadequate insurance coverage, etc.?”

21. CA. Shashi Gupta, FCA 21 5. A DVANCES  “In respect of leasing finance activities, has the Branch complied with the guidelines issued by the controlling authorities of the bank relating to security creation, asset inspection, insurance, etc.? Has the Branch complied with the accounting norms prescribed by the controlling authorities of the bank relating to such leasing activities?”

22. CA. Shashi Gupta, FCA 22 5. A DVANCES  “Are credit card dues recovered promptly?”

23. CA. Shashi Gupta, FCA 23 5. A DVANCES  “Has the branch identified and classified advances into standard/sub- standard/doubtful/loss assets in line with the norms prescribed by the Reserve Bank of India ?”

24. CA. Shashi Gupta, FCA 24 5. A DVANCES  “Where the auditor disagrees with the branch classification of advances into standard/sub-standard/doubtful/loss assets, the details of such advances with reasons should be given. Also indicate whether suitable changes have been incorporated / suggested in the Memorandum of Changes ?”

25. CA. Shashi Gupta, FCA 25 5. A DVANCES  “Have you come across cases where the relevant Controlling Authorities of the Bank has authorized legal action for recovery of advances or recalling of advances but no such action was taken by the branch? If so, give details of such cases.”

26. CA. Shashi Gupta, FCA 26 5. A DVANCES  “Have all non-performing advances been promptly reported to the relevant Controlling Authorities of the bank? Also state whether any rehabilitation programme in respect of such advances has been undertaken, and if so, the status of such programme.”

27. CA. Shashi Gupta, FCA 27 5. A DVANCES  “Have appropriate claims for DICGC and Export Credit Guarantee/Insurance and subsidies, if any, been duly lodged and settled? The status of pending claims giving year wise break-up of number and amounts involved should be given in the format.”

28. CA. Shashi Gupta, FCA 28 5. A DVANCES  “In respect of non-performing assets, has the branch obtained valuation reports from approved valuers for the fixed assets charged to the bank, once in three years, unless the circumstances warrant a shorter duration?”

29. CA. Shashi Gupta, FCA 29 5. A DVANCES  “In the cases examined by you has the branch complied with the Recovery Policy prescribed by the controlling authorities of the bank with respect to compromise / settlement and write-off cases? Details of the cases of compromise / settlement and write-off cases involving writes-offs/waivers in excess of Rs.50 lakhs to be given ”

30. CA. Shashi Gupta, FCA 30 5. A DVANCES  “List the major deficiencies in credit review, monitoring and supervision”

31. CA. Shashi Gupta, FCA 31 5. A DVANCES Guarantees and Letters of Credit :- (i)Details of outstanding amounts of guarantees invoked and funded by the Branch at the end of the year may be obtained from the management and reported in the prescribed format:-  Guarantee invoked, paid but not adjusted  Guarantee invoked, but not paid

32. CA. Shashi Gupta, FCA 32 5. A DVANCES Guarantees and Letters of Credit :- ( ii) Details of outstanding amounts of Letter of Credit and Co-Acceptances funded by the Branch at the end of the year may be obtained from the management and reported in the prescribed format

33. CA. Shashi Gupta, FCA 33 6. O THER A SSETS Stationery and Stamps :-  Does the system of the bank ensure adequate internal control over issue and custody of stationery comprising security items (Term Deposit Receipts, Draft, Pay Orders, Cheque Book, Traveler’s Cheques, Gift Cheques, etc.)? Whether the system is being followed by the branch?  Have you come across cases of missing/lost items of such stationery?

34. CA. Shashi Gupta, FCA 34 6. O THER A SSETS Suspense Accounts/Sundry Assets :- “ Does the system of the bank ensure expeditious clearance of items debited to Suspense Account? Details of old outstanding entries may be obtained from the branch and the reasons for delay in adjusting the entries may be ascertained. Does your scrutiny of the accounts under various sub-heads reveal balances, which in your opinion are not recoverable and would require a provision/write-off? If so, give details in the prescribed format”

35. CA. Shashi Gupta, FCA 35 6. O THER A SSETS Suspense Accounts/Sundry Assets :- “ Does your test check indicate any unusual items in these accounts? If so, report their nature and the amounts involved ”

36. CA. Shashi Gupta, FCA 36 LIABILITIES

37. CA. Shashi Gupta, FCA 37 LIABILITIES Deposits Other Liabilities Contingent Liabilities

38. CA. Shashi Gupta, FCA 38 1. D EPOSITS “ Have the controlling authorities of the bank laid down any guidelines with respect to conduct and operations of Inoperative Accounts? In the cases examined by you, have you come across instances where the guidelines laid down in this regard have not been followed? If yes, give details thereof.”

39. CA. Shashi Gupta, FCA 39 1. D EPOSITS “After the balance sheet date and till the date of audit, whether there have been any unusual large movements (whether increase or decrease) in the aggregate deposits held at the year-end? If so, obtain the clarification from the management and give your comments thereon.”

40. CA. Shashi Gupta, FCA 40 1. D EPOSITS “Are there any overdue/matured term deposits at the end of the year? If so, amounts thereof should be indicate?”

41. CA. Shashi Gupta, FCA 41 2. O THER L IABILITIES -Bills Payable, Sundry Deposits etc. “ The number of items and the aggregate amount of old outstanding items pending for three years or more may be obtained from the Branch and reported under appropriate heads. Does the scrutiny of the accounts under various sub-heads reveal old balances? If so, give details in the prescribed format”

42. CA. Shashi Gupta, FCA 42 2. O THER L IABILITIES “ Does your test check indicate any unusual items or material withdrawals or debits in these accounts? If so, report their nature and the amounts involved?”

43. CA. Shashi Gupta, FCA 43 3. C ONTINGENT L IABILITIES “ List of major items of the contingent liabilities (other than constituents’ liabilities such as guarantees, letters of credit, acceptances, endorsement, etc.) not acknowledged by the Branch.” (A certificate may be obtained that all contingent liabilities have been disclosed)

44. CA. Shashi Gupta, FCA 44 PROFIT & LOSS A/C

45. CA. Shashi Gupta, FCA 45 Interest & Discount : “Whether the branch has a system to compute discrepancies in interest/discount and for timely adjustment thereof in accordance with the guidelines laid down in this regard by the controlling authorities of the bank? Has the test checking of interest revealed excess/short credit of a material amount? If so, give details thereof.”

46. CA. Shashi Gupta, FCA 46 Income Recognition : “ Has the branch complied with the Income Recognition norms prescribed by RBI? (The Auditor may refer to the instructions of the controlling authorities of the bank regarding charging of interest on non-performing assets?”

47. CA. Shashi Gupta, FCA 47 Interest on overdue / matured term deposits: “ Does the bank have a system of estimating and providing interest accrued on overdue/matured term deposits?”

48. CA. Shashi Gupta, FCA 48 Divergent Trends : “ Are there any divergent trends in major items of income and expenditure, which are not satisfactorily explained by the branch? If so, the same may be reported upon. (For this purpose, an appropriate statement may be obtained from the branch management explaining the divergent trends in major items of income and expenditure? ”)

49. CA. Shashi Gupta, FCA 49 GENERAL

50. CA. Shashi Gupta, FCA 50 1.B OOKS & R ECORDS “ In case any books of account are maintained manually, does general scrutiny thereof indicates whether they have been properly maintained, with balances duly inked out and authentication by the authorized signatures?”

51. CA. Shashi Gupta, FCA 51 1.B OOKS & R ECORDS In respect of computerized branches: Whether hard copies of account are printed regularly? Indicate the extent of computerization and the areas of operation covered. Are the access and data security measures and other internal controls adequate? Whether regular back-ups of accounts and off-site storage are maintained as per the guidelines of the controlling authorities of the bank? Whether adequate contingency and disaster recovery plans are in place for loss/encryption of data? Do you have any suggestions for the improvement in the system with regard to computerized operations of the branch?

52. CA. Shashi Gupta, FCA 52 2. Reconciliation of Control & Subsidiary Records “Have the figures, as at the year end, in the control and subsidiary records been reconciled? If not, the last date up to which such figures have been reconciled should be given under the respective heads, preferably in the prescribed format ?” (certificate to the effect that there was no difference in migration of data from manual to computerization)

53. CA. Shashi Gupta, FCA 53 3. I NTER B ANK T RANSACTIONS

54. CA. Shashi Gupta, FCA 54 4. A UDITS/ I NSPECTON “Is the branch covered by concurrent audit or any other audit/inspection during the year?” “In framing your audit report, have you considered the major adverse comments arising out of the latest reports of the previous auditors, concurrent auditors, stock auditors or internal auditors, or in the special audit report or in the Inspection Report of the RBI? State the various adverse features persisting in the branch, brought out in these audit / inspection reports”

55. CA. Shashi Gupta, FCA 55 FRAUDS

56. CA. Shashi Gupta, FCA 56 “Furnish particulars of frauds discovered during the year under audit at the branch, together with your suggestions, if any, to minimize the possibilities of their occurrence”

57. CA. Shashi Gupta, FCA 57 MISCELLANEOUS MISCELLANEOUS

58. CA. Shashi Gupta, FCA 58 “Does the examination of the accounts indicate possible window dressing?” “ Are there any other matters, which you as a branch auditor would like to bring to the notice of the management or Central Statutory Auditors?”

59. CA. Shashi Gupta, FCA 59 “Does the branch maintain records of all the fixed assets acquired and held by it irrespective of whether the values thereof or depreciation thereon have been centralized? Where documents of title in relation to branch or other branches are available at the branch, whether the same have been verified ?”

60. CA. Shashi Gupta, FCA 60 SOME IMPORTANT REPORTS

61. CA. Shashi Gupta, FCA 61 Exception Reports Inactive accounts reactivated. Inactive accounts reactivated. Debits to Income head accounts. Debits to Income head accounts. Overdue bills. (Overdue Interest). Overdue bills. (Overdue Interest). Bills returned. Bills returned. Withdrawal against clearings. Withdrawal against clearings. Deposits accounts with Dr balance. Deposits accounts with Dr balance. Temp O/D beyond sanction limit. (Penal) Temp O/D beyond sanction limit. (Penal) Matured deposits not renewed. (Interest) Matured deposits not renewed. (Interest)

62. CA. Shashi Gupta, FCA 62 Balance Sheet and Profit & Loss Account ► ► Age-wise & head-wise classification of A/cs. ► ► Advances disbursed by transfer to deposit A/cs. ► ► Abnormal transactions in Term Deposit A/cs. ► ► GL Error Report. ► ► Loan A/cs with Zero interest rate. ► ► Accounts having minimum interest rate. ► ► Interest Applied/ Failed Report for Deposits. ► ► Interest Applied /Failed Report for Advances.

63. CA. Shashi Gupta, FCA 63 LFAR Procedures ► ► Overdue stock/book-debts/QIS statements. ► ► Overdue reviews /renewals of credit limits. ► ► Expired insurances/under-insurances of ► ► securities. ► ► Overdue inspection of securities. ► ► Overdue renewal of loan documents. ► ► TDRs where lien has been lifted. ► ► Loans against TDR where lien Not marked. ► ► Cash balance above retention limit. ► ► Accounts having sanction limit 5 cr.

64. CA. Shashi Gupta, FCA 64 Compliance Audit ► ► A/cs where moratorium period expired. ► ► Sub standard a/cs restructured during year. ► ► Standard a/cs rescheduled during year. ► ► Turnover of Transaction in CC accounts. ► ► Report on overdue EMIs & interest in loan a/cs. ► ► A/cs where value of securities is less than DP. ► ► A/cs out of order for more than 90 days. ► ► Sub-standard NPA upgraded during the year.

65. CA. Shashi Gupta, FCA 65 Tax Audit ► ► Interest paid on Term Deposit above limit without TDS. ► ► TDS not remitted within 7 days.

66. CA. Shashi Gupta, FCA 66 THANKS THANKS