1. 2009 Tenure and Promotion Workshop Policy and Procedures Overview

2. Agenda Definitions Definitions Time in Rank Time in Rank Criteria Criteria Process Timeline Process Timeline Tenure Progress Assessment Tenure Progress Assessment Voting Voting Formal Review of Packets Formal Review of Packets Preparing your Tenure and Promotion Packet Preparing your Tenure and Promotion Packet

3. What is Tenure? Qualified right to continuous employment for qualifying faculty Qualified right to continuous employment for qualifying faculty Subject to certain requirements initially and throughout employment Subject to certain requirements initially and throughout employment Requires distinction in at least two areas Requires distinction in at least two areas

4. What is Promotion? Promotion is the official conferring of faculty-ranked titles Promotion is the official conferring of faculty-ranked titles State faculty titles State faculty titles –Assistant Professor –Associate Professor –Professor Recognizes distinguished performance Recognizes distinguished performance

5. Time in Rank Tenure – Nominated by sixth academic year of full-time service or “when ready” Tenure – Nominated by sixth academic year of full-time service or “when ready” Promotion – Generally, five or six years of work minimum for promotion to next rank Promotion – Generally, five or six years of work minimum for promotion to next rank

6. Criteria Quality of scholarship -- teaching, research, extension Quality of scholarship -- teaching, research, extension Research or other creative activities Research or other creative activities Distinction in your program areas Distinction in your program areas Effective working relationships with clientele and colleagues Effective working relationships with clientele and colleagues Above average performance appraisals Above average performance appraisals

7. Process Timeline Spring – IFAS workshops Spring – IFAS workshops Late Summer/Fall – Unit deadlines for submission, voting, external review Late Summer/Fall – Unit deadlines for submission, voting, external review Early September – One copy due to IFAS Human Resources Early September – One copy due to IFAS Human Resources Early October – Packets due in IFAS Office of Human Resources Early October – Packets due in IFAS Office of Human Resources November – IFAS T/PS/P Committee and IFAS deans review November – IFAS T/PS/P Committee and IFAS deans review

8. Process Timeline – continued December – Revisions, if needed December – Revisions, if needed December / January – IFAS Deans make recommendation to President December / January – IFAS Deans make recommendation to President January to April – UF Academic Personnel Board review January to April – UF Academic Personnel Board review April / May – President’s review and recommendation to Board of Trustees for tenure April / May – President’s review and recommendation to Board of Trustees for tenure

9. Process Timeline – continued April / May – Candidates notified of status April / May – Candidates notified of status July 1 – Tenure effective July 1 – Tenure effective July 1 – Promotions effective, but has varied July 1 – Promotions effective, but has varied

10. Voting Process for Units Tenure and Promotion – votes are separate Tenure and Promotion – votes are separate Tenure: Tenure: –tenured faculty in the tenure department vote –tenured faculty at the research center vote, regardless of discipline, but only once (with the tenure department)

11. Voting Process for Units Promotion: Promotion: –faculty at a higher rank in the tenure department vote –faculty at the research center at a higher rank vote, regardless of discipline, but only once (with the tenure department)

12. Unit Voting Process Departments Research Centers Although the tally of votes is public, individual votes should be kept confidential Although the tally of votes is public, individual votes should be kept confidential Votes are based on information in the packet Votes are based on information in the packet

13. IFAS Review of Packets IFAS T/PS/P committee reviews all packets IFAS T/PS/P committee reviews all packets –12 members at the Professor or Agent IV level –Representative of state and county faculty –Six are elected by IFAS faculty –Six are appointed by the Senior Vice President –Serves in fact-finding, consultative role to the IFAS deans –Complete an individual assessment included on the nominee cover sheet –Confidential discussion

14. Review of Packets Deans review, determine support, and prepare letter Deans review, determine support, and prepare letter All packets forwarded to University Administration unless withdrawn by the applicant in writing All packets forwarded to University Administration unless withdrawn by the applicant in writing UF Academic Personnel Review Board reviews; IFAS has one representative UF Academic Personnel Review Board reviews; IFAS has one representative

15. Review of Packets Academic Personnel Board provides assessment to the President Academic Personnel Board provides assessment to the President Promotions -- President makes final decision except Assistant In series Promotions -- President makes final decision except Assistant In series Tenure -- Board of Trustees makes final decision based on President’s recommendation Tenure -- Board of Trustees makes final decision based on President’s recommendation

16. Feedback to candidate Department / Center vote Unit leader support / letter IFAS committee individual assessment Dean support / letter

17. What Happens if Tenure is Not Granted If tenure is not supported by the Deans/Academic Personnel Board: If tenure is not supported by the Deans/Academic Personnel Board: –candidates not at the end of the probationary period may withdraw the packet and submit when appropriate. –candidates at the end of the probationary period may withdraw the packet and resign or request that the packet to be forwarded to the Academic Personnel Board and UF President. If tenure is not supported by the President, a letter of non-renewal is issued by IFAS If tenure is not supported by the President, a letter of non-renewal is issued by IFAS Candidate may choose to withdraw the tenure packet at any time prior to the President’s decision Candidate may choose to withdraw the tenure packet at any time prior to the President’s decision

18. Promotion If you have been granted tenure, you may withdraw your promotion packet any time in the process. If you have been granted tenure, you may withdraw your promotion packet any time in the process.

19. UF Regulations Related to Tenure, Permanent Status and Promotion Related to Tenure, Permanent Status and Promotion 6C1-7.025 6C1-7.025 6C1-6.009 6C1-6.009 6C1-7.019 6C1-7.019 On the web at http://regulations.ufl.edu/ On the web at http://regulations.ufl.edu/http://regulations.ufl.edu/

20. Follow-up and Feedback IFAS Human Resources is responsible for the T/PS/P process. Contact us with procedural questions. IFAS Human Resources is responsible for the T/PS/P process. Contact us with procedural questions. Questions regarding unit timelines, content, criteria, etc. – contact your Chair/Director Questions regarding unit timelines, content, criteria, etc. – contact your Chair/Director Candidates are notified of packet status at key stages Candidates are notified of packet status at key stages IFAS Human Resources website - http://personnel.ifas.ufl.edu/ IFAS Human Resources website - http://personnel.ifas.ufl.edu/ http://personnel.ifas.ufl.edu/

21. The Packet The packet is your means of presenting accomplishments for Tenure/Promotion consideration The packet is your means of presenting accomplishments for Tenure/Promotion consideration Review the Provost’s Memo when distributed Review the Provost’s Memo when distributed

22. The Packet Preparing the packet

23. Questions?

24. Extension Program Section

25. Expectations Excellence in teaching Excellence in teaching Innovation Innovation Engagement Engagement Scholarship Scholarship Funding Funding Documented impact Documented impact

26. Programs Programs Quality Quality Impact Impact

27. Why If you have an extension assignment, it is a major component of your job If you have an extension assignment, it is a major component of your job You will not receive tenure or promotion without sufficient documentation You will not receive tenure or promotion without sufficient documentation Must show excellence Must show excellence

28. Job Duties This description should delineate the major areas of your assignment This description should delineate the major areas of your assignment Provide a percentage breakdown of each Provide a percentage breakdown of each Address each area of your assignment in the same order listed at the front of the packet Address each area of your assignment in the same order listed at the front of the packet Organize this section to be as easy as possible for the reader Organize this section to be as easy as possible for the reader

29. What is an Extension Program? Each description of your program(s) should contain: 1.Program title 2.Situation statement 3.Program objectives 4.Educational methods 5.Program accomplishments/impacts

30. Section 1 - Program Title Example: “Improving the Quality of Beef Cattle and Forage” Example: “Improving the Quality of Beef Cattle and Forage” Example: “Improving Nutrition of Senior Citizens” Example: “Improving Nutrition of Senior Citizens” Example: “Improving Water Quality – A Watershed Approach” Example: “Improving Water Quality – A Watershed Approach” Be as descriptive as possible - don’t just state “Beef” or “Foods and Nutrition” Be as descriptive as possible - don’t just state “Beef” or “Foods and Nutrition”

31. Section 2 - Situation This should be a succinct overview of the program rationale. This should be a succinct overview of the program rationale. Answers the questions: “Why is this important?”, “Who is the intended audience?” and “What is intended outcome/impact? Answers the questions: “Why is this important?”, “Who is the intended audience?” and “What is intended outcome/impact? Written with the intention of helping non-IFAS folks understand. Written with the intention of helping non-IFAS folks understand.

32. Section 3 - Program Objectives Succinct statements of the major intended outcome of the program. Succinct statements of the major intended outcome of the program. Measurable Measurable Can be change in practices, knowledge, economic status, etc. Can be change in practices, knowledge, economic status, etc. Should be an obvious link with the situation statement. Should be an obvious link with the situation statement.

33. Section 4 - Educational Methods Delineate the nature and extent of the educational methods Delineate the nature and extent of the educational methods Sequential Sequential Examples: number and type of meetings, newsletters developed, demonstrations held, etc. Examples: number and type of meetings, newsletters developed, demonstrations held, etc.

34. Section 4 - Educational Methods (continued) Summarize information from other parts of the packet as follows: Related work reported in other sections (2000-2006) Creative Works (15) Refereed Journal Articles (2) Newspaper articles (25) Extension Publications in EDIS (12) Presentations (6 invited; 8 contributed) Field Days (4) Seminars and Workshops (15) Grants and Contracts ($50,000) In-service training for agents (3)

35. Section 5 – Accomplishments / Impacts Quantifiable and clear Quantifiable and clear Results Results –Number of people –Number satisfied –Knowledge increase –Practices adopted –Change in status: economic economic social social environmental environmental Explain scholarly effect Explain scholarly effect Should answer the question – so what? Should answer the question – so what?

36. Other Programmatic Efforts State significant program activities that do not fit within the listed job duties State significant program activities that do not fit within the listed job duties

37. Questions about the Extension section?

38. Preparing the rest of the packet

39. Need Help? Please contact us! Unit Leader Unit Leader Mentoring Committee Mentoring Committee Program Leader Program Leader IFAS Office of Human Resources IFAS Office of Human Resources Susan Hudson Mary Anne Morgan 352/392-4777