1. Energy Efficiency ( Examples of Best Practice )

2. National Archives buildings: - General Register House - West Register House - Thomas Thomson House Each includes: - Offices - Archive stores - Public search rooms

3. Other important services Digital Camera / Reprographic Studios Digital Camera / Reprographic Studios Lifts Lifts

4. Building Services Air conditioning Air conditioning Gas heating Gas heating Electrical Heating and general electrical and IT service Electrical Heating and general electrical and IT service

5. Why obtain Energy Efficiency Accreditation? To comply with SE and NAS Environmental Policy To save energy Conserve resources Minimise the impact our business has on the environment And as a consequence to attempt to make financial savings for the benefit of the department And as a consequence to attempt to make financial savings for the benefit of the department

6. How did we achieve accreditation? Review what we do in NAS To comply with Policy Consider what could be done better List both positive and negative items to show where we did or did not comply Identify where improvements should be made

7. List of items reviewed Property Property Energy Contracts Energy Contracts Transport Transport Waste disposal and recycling Waste disposal and recycling Maintenance contracts with consultants and contractors Maintenance contracts with consultants and contractors Staff awareness Staff awareness

8. What action was considered Property  Energy audits were undertaken and the results considered.  Presence detectors were fitted within toilets and other rooms.  Energy saving fittings installed within toilets to save water and electrical fittings upgraded as and when they required replacement  Secondary glazing was fitted at GRH  All new or refurbishment work now includes energy saving measures in the design.

9. What action was considered Energy Contracts - Gas, electricity and water We reviewed our existing contracts and joined in with the SE Family of contracts to gain the benefits from, Energy savingsEnergy savings The increased scale of the electricity and gas contracts a better price was achieved.The increased scale of the electricity and gas contracts a better price was achieved. Water saver devices were fitted.Water saver devices were fitted. Water meters sizes were reviewed and where appropriate new meters were fittedWater meters sizes were reviewed and where appropriate new meters were fitted

10. What action was considered Transport We reviewed staff and visitors travel to our buildings as well as the provision of our daily van service, as a result we considered,  more search room spaces at GRH which is easily reached by public transport  Bike bins at GRH so that staff and visitors could lock their bicycles away safely  Although no action has been taken at this time with respect of our van. When the van is changed we are considering replacing it with which will run on LPG fuel.  When hire cars are required alternative fuels such as diesel and lowering the cc rating is considered

11. What action was considered Waste disposal and recycling  We reviewed our contracts with regard to Re-cycling and put contracts in place to cope with disposal and recycling as much waste as possible such as toner cartridges, paper etc.  Maintenance contractors were charged with a similar obligations for safe disposal and recycling

12. What action was considered Maintenance Contracts Consultants were charged with incorporating Energy Efficiency measures within their designs and when dealing with maintenance. Consultants were charged with incorporating Energy Efficiency measures within their designs and when dealing with maintenance. Maintenance contractors now have a continual obligations to ensure energy and environmental measures are regularly considered and where appropriate incorporated. Maintenance contractors now have a continual obligations to ensure energy and environmental measures are regularly considered and where appropriate incorporated. Energy Conservation features as an agenda item at the monthly meetings and are discussed. Energy Conservation features as an agenda item at the monthly meetings and are discussed. Meter readings are taken monthly and trends considered. Any upward or downward trends that are not easily explained are looked at in detail. Meter readings are taken monthly and trends considered. Any upward or downward trends that are not easily explained are looked at in detail.

13. What action was considered Staff Awareness This is perhaps the most difficult item as staff generally see no advantage in switching off unnecessary lights or turning down heating. What we did was to provided them with, a talk on how they could save money at home and at the same time save the planet a talk on how they could save money at home and at the same time save the planet make them more aware by drip feeding them with a series of posters and energy conservation reports via the intranet make them more aware by drip feeding them with a series of posters and energy conservation reports via the intranet Encourage them to switch off unnecessary lights and heating Encourage them to switch off unnecessary lights and heating and to report any defects in their heating, lighting or water supply and to report any defects in their heating, lighting or water supply

14. STAFF AWARENESS INFORMATION Global Warming CO 2 is a harmful by-product of burning fossil fuels in the generation of energy. CO 2 is a harmful by-product of burning fossil fuels in the generation of energy. As the levels of CO 2 in the atmosphere rise more heat will be trapped and the earth will get hotter. As the levels of CO 2 in the atmosphere rise more heat will be trapped and the earth will get hotter. This global warming could have an irreversible effect on the planet’s climate. This global warming could have an irreversible effect on the planet’s climate.

15. STAFF AWARENESS INFORMATION Energy Conservation Report 4 Did you know climate change caused by global warming is the biggest environmental problem we face today. Did you know climate change caused by global warming is the biggest environmental problem we face today. Climate change is destroying the environment as increased water temperatures kill off coral reefs. Climate change is destroying the environment as increased water temperatures kill off coral reefs. Rising seas threaten to engulf countries. Enormous ice shelves are cracking and are breaking off in the Antarctic Rising seas threaten to engulf countries. Enormous ice shelves are cracking and are breaking off in the Antarctic Vulnerable species face extinction Vulnerable species face extinction NAS staff can help to reduce pollution by taking the following action. Turning off lighting when leaving a room or corridorTurning off lighting when leaving a room or corridor Don’t open windows in cold weather. Turn the heating down instead.Don’t open windows in cold weather. Turn the heating down instead. Make use of daylight by ensuring dirty windows are cleaned.Make use of daylight by ensuring dirty windows are cleaned. Report to the help desk if your light fittings are dirty so they can be cleaned.Report to the help desk if your light fittings are dirty so they can be cleaned. Make sure your heaters are not obscured by furnitureMake sure your heaters are not obscured by furniture

16. STAFF AWARENESS INFORMATION Utilities Consumed The Scottish Executive consumed 22 million kWh last year The Scottish Executive consumed 22 million kWh last year Constituting approximately 7500 tonnes of carbon dioxide per annum into the atmosphere contributing to the “Green House” effect Constituting approximately 7500 tonnes of carbon dioxide per annum into the atmosphere contributing to the “Green House” effect

17. HOW DID WE ACHIEVE ENERGY ACCREDITATION? With a great deal of hard work trying to convince our maintenance consultant, contractors and more particularly our staff that we were deadly serious about achieving this excellence award. Now we have to keep it