1. E-mail-III Outlook How To Topics CS-3505 Outlook form Office 2003 Wb_E-mail-II.ppt

2. Get a campus account Many should already have a campus-wide NT account (NPGS domain) If not, contact help desk (x-1046, TAC@nps.edu) Ditto for Unix weirdos, or contact your department Unix wrangler

3. Configuring your mail agent Usually you need to provide your mail agent with some information, such as the name of your mail delivery agent, your user name and password, etc. Most Student accounts are filled out To see your settings Tools -> Email Accounts-> view or change existing accounts

4. Check Settings on your mail agent Tools -> Email Accounts-> view or change existing accounts AMERICA is my mail server Baer,Wolfgang is my mailbox

5. Backup and Private Mail Data Flow 1) Backup data to your machine 2)Add Personal Folder *.PST files User PC running Outlook mail user agent Running Outlook express running Mail delivery agent POP or IMAP outlook express Personal folders.pst Backup *.pst

6. Backup data to your machine File -> Import Export-> export to a file-> personal folder File (PST) Select folder to export –Entire mailbox or part Browse to backup filename in a permanent disk location controlled by you (H drive)

7. Add your “Backup” file as a personal folder On the File menu, point to New, and then click Outlook Data File Select outlook 2003 or 97 to 2002 compatible file Browse to your “backup” file Give it the name “backup” 1 2 3 4 Show in folders list

8. Add personal folder *.PST files On the File menu, point to New, and then click Outlook Data File Select outlook 2003 or 97 to 2002 compatible file Name and locate file in a directory controlled by you

9. Data move and delivery Move with mouse Write a Organize Filter Auto deliver new mail to your Personal Folders Tools -> Email Accounts-> view or change existing accounts Select Folder for delivery of new mail

10. Were is your mail? Right click and select properties Here is how to find your folders as files on the disk

11. Folders and Shortcuts InBox and folders –Sent Items –Deleted Items Contacts Tasks Calendar Address Books is in “Tools” Drag and drop to move messages

12. Mail Organize Tools->Organize 1 2 3 1) Start organizer 2) Move to a folder 3) Create a move to folder rule

13. Mail Filters Create a new rule Select trigger Words in the Subject line Select destination Folder Set Only for this machine

14. Test Mail Filter Send a message from hotmail to baer@nps.edubaer@nps.edu Mail filter routes message with “TEST RULE” to test folder

15. Additional How To Topics Out of office assistant Address book Contacts Calendar Tasks