1. 25 Technology Tips for Illinois Legal Aid Advocates Gwen Daniels gdaniels@illinoislegalaid.org Illinois Legal Aid Online

2. Resources For Legal Information & CLE

3. 1. Getting MCLE Credit for Free http://www.illinoislegaladvocate.org/mcle Free: ▫Archived webcasts with free MCLE credit ▫Live webcasts with free MCLE credit ▫PLI audio and webcasts with free MCLE credit ▫CBF Legal Aid Academy in person trainings with free MCLE credit

4. 2. Communicate Through the Discussion Groups Sign up to Listservs through “My Subscriptions” Participate via email Participate via discussion group tab Archives posted to discussion groups

5. 3. Online Legal Resources ▫Cornell University’s Legal Information InstituteCornell University’s Legal Information Institute ▫ABA’s LawLinkABA’s LawLink ▫ABA Law Blawgs DirectoryABA Law Blawgs Directory ▫National Support & Law News FeedsNational Support & Law News Feeds

6. 4. Work Faster With HotDocs HotDocs interviews ask questions to fill out forms Save client answer files to use again for future documents Attorney HotDocs produce text files that can be edited

7. For Attorneys Advocate forms include: Divorce Simple Will Civil Procedure Forms Powers of Attorney Advocate Library Pro Se Library

8. For Clients Client forms include: Divorce Orders of Protection Guardianship Fee Waiver Security Deposits

9. Working with What You Have: Tips for Getting More out of Office & Google

10. 5. Outlook – Calculate “Tickler” Dates Use special instructions in “Start Time” to calculate important dates!

11. Outlook – Syntax for Calculating “Tickler” Dates Days ▫30 days before 3/23/2010 ▫30 days after 3/23/2010 Weeks ▫6 weeks before 3/23/2010 [or 6 wk before 3/23/2010] ▫6 weeks after 3/23/2010 [or 6 wk after 3/23/2010] Months ▫5 months before 3/23/2010 [or 5 mo before 3/23/2010] ▫5 months after 3/23/2010 [or 5 mo after 3/23/2010]

12. 6. Four Ways To Better Manage Your Inbox Flag Email that Needs Follow-Up and A Task Will Automatically Be Created Use Categories to Group Emails with Visible Color-coding Use Folders to Organize Information Create filters to keep less important email out of your inbox More tips: Managing Information OverloadManaging Information Overload

13. 7. Keyboard Short-cuts: The Standard Short-cuts “You should know by now”

14. Short-cuts Open a new word doc; Open a previously saved docCtrl+N; Ctrl+O Closes the active window, but does not Exit WordCtrl+W Closes Microsoft Word (or other open program)Alt+F4 Searches for specified text in the active documentCtrl+F Selects all text and graphics in the active windowCtrl+A Remove selection from active document (place on clipboard) Ctrl+X Copies the selection to the clipboardCtrl+C Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected Ctrl+V Saves active document with its current file name, location and format Ctrl+S Prints the active fileCtrl+P Undo the last action. Reinstate the last action.Ctrl+Z; Ctrl+Y Format / Unformat text (Bold, Italic, Underline)Ctrl+B, Ctrl+I, Ctrl+U Word Keyboard Shortcuts

15. Keyboard Short-cuts: Diacritic Marks Diacritic MarkKeyboard Short-cut The acute accent – (café or fiancé) Ctrl+ ' (quote) before typing the vowel. The grave accent - (là or où)Use Ctrl+ ` (tick) before typing the vowel. The circumflex accent – (côte, fête) Use Ctrl+Shift+ ^ before typing the vowel The tilde - (piñata, jalapeño)Use Ctrl+Shift+ ~ before typing the letter. The umlaut- (Chloë, naïve)Use Ctrl+Shift+ : (colon) before the vowel The cedilla – (façade, soupçon)Use Ctrl+, (comma) before the letter The ring – (the Angstorm symbol - Å) Use Ctrl+Shift+@ before the letter The compound AE - (hæmoglobin) Use Ctrl+ & before a The German S - (straße)Use Ctrl + & + s

16. 8. Find Information Faster With Desktop Search

17. 9. Getting More out of Google Set your preferences: http://www.google.com/preferences?hl=en http://www.google.com/preferences?hl=en Use the Advanced Search: http://www.google.com/advanced_search?hl=e n http://www.google.com/advanced_search?hl=e n

18. 10: Specialized Searches in Google US Government Search: http://www.google.com/unclesam http://www.google.com/unclesam Blog Search: http://blogsearch.google.com/http://blogsearch.google.com/ Book search: http://books.google.com/http://books.google.com/ Product Search: http://www.google.com/products http://www.google.com/products

19. Internet Tools To Make Work Easier

20. 11. Zamzar http://www.zamzar.com/

21. 12. Google Mobile Send a text to “Google” (466453 ) for: ▫Flight status ▫Restaurant locations ▫Driving directions ▫Sports scores ▫Translations ▫Weather ▫Web snippets http://www.google.com/intl/en_us/mobile/default/sms/index.html

22. 13. EverNote http://www.evernote.com

23. 14. Free and Cheap Online File Storage http://www.box.net http://www.drop.io

24. 15. TaDa Lists http://www.Tadalist.com Quick and easy web-based to do list Free Can be private or shared with people you trust or publicly

25. Chat, Conferencing, Meetings & Webcasts

26. 16. Meeting Wizard http://www.meetingwizard.com Send a meeting request to your colleagues….

27. …and review the responses

28. 17. Campfire: Free Chat Room http://www.campfirenow.com/

29. 18. LegalMeetings http://www.lsntap.org/aboutlegalmeetings

30. 19. Webcasting Through Illinois Legal Aid Online Contact Susan Muirhead at smuirhead@illinoislegalaid.org

31. Collaboration & Project Management Solutions

32. 20. Central Desktop http://www.centraldesktop.com Free for small groups (up to 5 users) Nonprofit discount for larger use Supports: ▫Project Management (To Do Lists, Milestones, Collaborative Document Editing, Calendars) ▫Wikis ▫Help Desk/Trouble Tickets

33. 21. BaseCamp http://www.basecamphq.com Free version supports: messages, to do lists, milestones, writeboards, and chat

34. 22. Zoho.Com http://www.zoho.com/ Free versions of: ▫Wikis ▫Project Management Tools ▫Online Document Management

35. 23. Writeboard Create Invite Versions Track & Edit

36. 24. Microsoft Office Live Workspaces http://workspace.officelive.com/ Integrates with Microsoft Office Upload Office documents that can be shared

37. 25. Adobe Acrobat Share http://share.acrobat.com Share files Connect: Online workspace for up to 3 people Create online documents using Buzzword

38. More Tips & Resources Visit http://www.lsntap.org for this year’s 50 Tech Tips Powerpoint from the Equal Justice Conferencehttp://www.lsntap.org Visit http://www.illinoislegaladvocate.org and go to the news section for monthly tech tips from ILAO, usually published the last day of each monthhttp://www.illinoislegaladvocate.org