1. Sponsored Projects Administration PRF Update Project Pamela A. Webb Associate Vice President for Research Administration August 20, 2009

2. Sponsored Projects Administration PDF Version of PRF Re-formatted PDF version now shorter and easier to read Key data elements appear on first page Data elements have been added or refined to enhance departmental and college review –Time the proposal is due (if not 5 p.m. central) –F&A rate and base, F&A waiver information –Improved information on ICR sharing arrangements –Administering department /DeptID –Quick-scan view of personnel and their effort/roles –For existing projects, agency award # and key EFS info –Ability to include cost-sharing/matching chart-strings (optional) –Enhanced ability to view signatories and signature status –Notes/ instructions print on the PDF version of the PRF

3. Sponsored Projects Administration New or Improved Functionality Improved look-up capabilities for names/units Better award setup guidance to SPA Ability to update limited data elements mid-route (DeptID) Improved email notifications –Elimination of multiple notifications for Co-Pis Improved data validations –If effort is cost-shared, a chart string or general commitment is required Improved “Help” text Updated references to other systems & offices ( e.g, TASCS) Bug fixes (e.g, jump to top of PRF when starting review) See Handout!

4. Sponsored Projects Administration CRAD Review is requested … Special areas you may wish to review: Sections 8/9: PI and Investigator Information Section 12: Budget and F&A information Section 18: ICR Sharing Section 19: Matching and Cost-Sharing Signature section Please send comments by 9/7/09 via email to: prf-workgroup@umn.eduprf-workgroup@umn.edu or contact Pamela Webb

5. Sponsored Projects Administration Next Steps Validate updated PRF with constituencies (PRF Workgroup) –CRAD, SRC, and faculty via RNO –GMUN and GMUNAC –SPA and other OVPR staff –Other central units who receive or use PRF data (International Programs, Institutional Compliance, HSPP, OAW, ESCRO, etc.) Write Help Text (PRF Workgroup) Program new PRF (OIT) Update Proposal Interface to EFS (OIT, OVPR-IT, SPA) Test, test, test, test (OIT, OVPR-IT, PRF-Workgroup) Create training program (SPA) Rollout (estimated late fall/winter 2009)

6. Sponsored Projects Administration With MANY thanks to the PRF Working Group!! Karen Hawkinson, Grants Coordinator, Genetics, Cell Biology and Development Sallie Quammen, Grant Coordinator, College of Education and Human Development Bridget Foss, Senior Grants Administrator, SPA Frances Spalding, Training Coordinator, SPA Rodney Chaffee, InfoTech Professional, Information Technology and Research Support Systems Brittany Lloyd, InfoTech Manager, OIT Julie Pingue, Systems Analyst, OIT Emily Talley, InfoTech Professional, Information Technology and Research Support Systems Pamela Webb, Associate Vice President, SPA (Chair)