1. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton Funded by: This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc- sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.http://creativecommons.org/licenses/by-nc- sa/2.5/scotland/ Using DAF as a data scoping tool for institutional repositories Sarah Jones DCC, University of Glasgow s.jones@hatii.arts.gla.ac.uk

2. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Background to DAF project “JISC should develop a Data Audit Framework to enable all universities and colleges to carry out an audit of departmental data collections, awareness, policies and practice for data curation and preservation” Liz Lyon, Dealing with Data: Roles, Rights, Responsibilities and Relationships, (2007)

3. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Scope of work DAF Development (DAFD) Project (University of Glasgow; King’s College London; University of Edinburgh; UKOLN, University of Bath) Four pilot implementation projects University of Edinburgh King’s College London Imperial College London University College London

4. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ The methodology http://www.data-audit.eu/DAF_Methodology.pdf

5. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Themes addressed in DAF surveys Data: type / format, volume, description, creator, funder Creation : policy, naming, versioning, metadata & documentation Management : storage, backup, roles and responsibilities, planning Access: restrictions, rights, security, frequency, ease of retrieval, publish Sharing: collaborators, requirements to share, methods, concerns Preservation : selection / retention, repository services, obsolescence Gaps / needs : services, advice, support, infrastructure

6. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Subject areas of DAF pilots DAFD test cases : GeoSciences; Archaeology; Mechanical Engineering; Humanities University of Edinburgh Physiology; Divinity; History; Brain Imaging; Astronomy University College London Archaeology; Scandinavian Studies; Physics & Astronomy; Life & Medical Sciences Imperial College London Chemical Engineering; Physics; Business School King’s College London Geography; Psychiatry; Environmental Research; Biomedical And Health Sciences DataShare examples Cardiac group; Dept of International Development; Social Sciences

7. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Generalised findings Lots of data were created Few policies for data creation, storage and management Researchers unsure where to begin and were often unaware of available support Often no place of deposit or funds for preservation Pilot implementation findings http://www.data-audit.eu/findings.html IJDC paper http://www.ijdc.net/ijdc/article/view/91/109

8. … because good research needs good data DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton www.data-audit.eu/ Workshop on next steps for DAF Many of the pilots found the actual process of gathering information on data management was more valuable than the asset register. The DAF approach was felt to be useful for defining requirements to improve data management. (JISC funded DMI projects) A suggestion was made to enhance DAF with practical examples / guidance from the pilot studies. (Implementation Guide) Align the DAF process with other data management planning tools. (IDMP project between AIDA, DAF, DRAMBORA, LIFE)