1. Clearview Library District (CLD) Proudly serving the communities of Windsor, Severance, and West Greeley

2.  August: Update five-year plan and 2011 forecast on 20th  September: Input from staff, public, and board on 27th  October: First Reading on 25th  November: Joint meeting for Public Hearing Second Reading on 29th  December: Approval and certification on 12th 2

3.  To provide access to quality library materials and information resources that address the needs and expand the aspirations of the community for lifelong learning, enrichment and pleasure. 3

4.  Windsor-Severance Library  Clearview Mobile Library & Outreach Services  Virtual Library –www.myclearview.info 4

5.  Increase the visibility of the library and serve an increasing percentage of the district population.  Retain and improve a high level of user satisfaction with an emphasis on customer service.  Achieve higher material circulation with an increasing virtual share. 5

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9.  The Adult Services Department acquires and maintains material in a variety of formats to serve the entertainment, enlightenment and informational needs of the people of the Clearview Library District. 9

10.  Front-lines circulation  Readers’ Advisory  Basic reference  Materials handling  Collection development  Collection maintenance  Adult programming  Electronic Resources 10

11.  Collection quality ◦ Increase Best-sellers, DVDs, music, e-books  Customer service ◦ Staff increase  Tech Bar  Author event 11

12.  5% collection budget increase  Staff increase ◦ Circulation Assistant 32 hrs/week  Shelving 12

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14.  The Youth Services Department provides quality programming and reading, listening and viewing materials for children from birth through age 18, fostering a love of the written word and a desire for life-long learning. 14

15.  Maintains and orders all children’s materials  Designs and maintains children’s space  Youth programming ◦ Story-times ◦ Homeschool programs ◦ Seasonal programs ◦ Summer Reading ◦ Book Clubs  Volunteer program 15

16.  Book Club Bags and Story-time Bags  Interactive space  Collection access (reorganization of collection)  Collection Development ◦ Non-fiction ◦ Juvenile Graphic novels ◦ Youth Fiction ◦ Youth media ◦ Supplemental educational materials (Weld Re4 collaboration) 16

17.  Staff hours increase of 32 hrs per week 17

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19.  The Outreach department provides library service to the underserved and facilitates dynamic, non-traditional library services outside of library walls. 19

20.  25/wk full Bookmobile service  Community partnerships  Daycare story-times  School programs and special events  Tours  Book Clubs  Library advocacy 20

21.  Increase home daycare service  Implement additional school book clubs  Test pilot programming in Severance  Increase presence at school events  Increase large-scale community program partnerships  Mini Tech Bar 21

22.  Additional 60 hours of staff time per week  Funding dedicated to joint sponsorship programs. 22

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24. The mission of Technical Services at Clearview Library District is to organize, preserve, maintain, and provide access to information and technology in all formats in the most efficient and effective ways possible in support of the library’s vision statement and strategic goals; to work cooperatively with other library departments to provide the best library services possible for the users; to follow and support national standards and practice in organizing materials. 24

25.  Processes and catalogs all new materials  Maintains and updates website and catalog  Facilitates technology training for staff and patrons  Liaises with TLC and online vendors  Collection development  Manage the information technology infrastructure of the library  Behind-the-scene activities that e keep the library running 25

26.  I.T. vendor (Colorado Network Management)  Servers  Website  Software  Hardware  Servers  Databases  PCs  Printers  Integrated Library System (TLC)  Automated Calling System (Phone Tree)  RFID (Item Security)  Self Checkout System  After hours pickup lockers  SAM (manages patron access to Internet)  Drive Shield (public access PC security) 26

27. ◦ Cross training all technical services staff in responsibilities of the department ◦ Assess library technology ◦ Update of the library’s website ◦ Develop technical training classes for public and staff 27

28.  Resources for website development  4 hours per week staff increase 28

29. Human Resources, Financial Management, and administrative assistance budgeted for an additional 1.5 FTE or 60 hours/week in 2012 How best to accomplish with partnering, consulting, present staff, or additional part-time resources to be determined 29

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31. 20092010 2011 Budget 2011 Projection2012 PlanIncrease% Revenue$1,689,154$1,982,481$1,848,921$1,852,034$1,805,163-$46,871-2.5% Expenditures$2,115,779$1,682,050$1,724,893$1,524,105$1,726,077$201,97213.3% Net-$426,625$300,431$124,028$327,929$79,086-$248,843-75.9% 31

32. Expenditures 2011 Budget 2011 Projection2012 PlanIncrease% Salaries $871,255$719,256$920,822$201,56628.0% Related expenses $164,073$163,851$230,205$66,35440.5% Materials/periodicals $129,000 $139,000$10,0007.8% Software/tech support $65,000$60,000$88,000$28,00046.7% Operating supplies $55,000$40,000$45,000$5,00012.5% County treasurer's fee $25,625 $27,550$1,9257.5% Electronic databases $25,000$27,000$32,000$5,00018.5% Public relations $20,000 $00.0% Programming $17,000$15,000$17,000$2,00013.3% Building costs $66,000 $71,000$5,0007.6% Bookmobile costs $25,000$15,000$20,000$5,00033.3% Capital outlays $62,000$45,000 $00.0% Debt Service $142,302$113,373$0-$113,373-100.0% Other $57,638$85,000$70,500-$14,500-17.1% Total $1,582,591$1,524,105$1,726,077$201,97213.3% 32

33. 2010 2011 Projection2012 Plan Net Revenues vs. Expenditures$300,431$327,929$79,086 Operating $302,316$300,000 General Reserve$725,000$731,000$732,000 Capital Reserve$250,000$250,500$251,000 Long-Term Building$560,000$883,745$961,331 Total General Fund$1,837,316$2,165,245$2,244,331 33

34.  High Plains ◦ Estimated 2011net of $731K  Budgeted 2011 net of 620K ◦ Estimated 2011 ending fund balance of $14.1M  Poudre River ◦ Estimated 2010 net of $932K ◦ Estimate 2010 ending fund balance of $5.1M

35. Project20122013201420152016 Drop Box$20,000 Computers$20,000$5,000 $20,000$5,000 Server$7,000 Parking Lot$30,000 Furnace$35,000 Fixtures$5,000$15,000$5,000 $5000 Building??? Total$45,000$50,000$45,000$32,000$10,000 35

36. Key Statistics20092010 2011 Projection2012 PlanIncrease% District Population 20,963 21,500 21,930 22,369 4392.0% Circulation 179,525 215,690 226,828 233,993 7,1653.2% Active Borrowers 6,162 6,568 6,854 7,265 4116.0% Patrons Served 126,367 171,704 183,500 192,655 9,1555.0% Program Attendance 4,127 10,252 14,300 19,050 4,75033.2% Virtual Borrowers 247 774 1,300 1,526 22617.4% Virtual Circulation 3,600 4,719 1,11931.1% Database Usage 8,500 9,700 1,20014.1% 36

37.  Circulation per capita ◦ 2010: 10.03 vs. 9.94 (average) and 10.03 (75 th percentile) ◦ 2011: 10.43 ◦ 2012: 10.55  Visits per capita ◦ 2010: 7.7 vs. 7.69 (average) and 9.51 (75 th percentile) ◦ 2011: 8.4 ◦ 2012: 8.7  Program Attendance per 1000 residents ◦ 2010: 472 vs. 452 (average) and 513 (75 th percentile) ◦ 2011: 651 ◦ 2012: 851

38.  “We will try to say yes more than we say no. We can’t always but we will sure try.” Ann Kling, 2011 38