1. Presentation Essentials for HIMSS Faculty October 19, 2010 11:00 AM CT October 21, 2010 1:00 PM CT © 2010 Healthcare Information and Management Systems

2. Agenda Welcoming Comments for Faculty Learning Objectives HIMSS11 Housekeeping Items HIMSS10 Attendee Feedback of Speakers Continuing Education Requirements Speaker Guidelines Facilitator Guidelines for Roundtables Audiovisual Guidelines Speaker Registration and Housing Guidelines

3. Welcoming Comments for Faculty Thank you for your interest in speaking at HIMSS11! Our goal for today is: – To help position you for a succession presentation – To provide a forum for you to gain additional knowledge on presentation skills – To help you understand HIMSS’ expectations Timelines Guidelines Speaker Management – Guidelines presented apply to all speakers: General Education, Pre- Conference, Roundtable, and eSessions (multi-media only; accessible the duration of the conference in specialty kiosk areas)

4. Learning Objectives Describe speaker guidelines for an effective presentation Recognize attributes and deficiencies in HIMSS10 presentations through attendee feedback Review the components of continuing education requirements Review selected slides of a HIMSS10 session as an example of an effective presentation Describe audiovisual guidelines for an effective presentation

5. Positioning Yourself for Success Attendee Feedback from HIMSS10: The Good “Nice presentation.” “Good session with good takeaways.” “Excellent presentation of practical and useful information.” “Great research, focus.” “Wow! Excellent! Unbelievable content and delivery. She gets it and knows how to communicate the challenges at hand.”

6. Positioning Yourself for Success Attendee Feedback from HIMSS10: The Not so Good “More details, less overview.” “Presenter read slides almost exclusively.” “Presentation info should not be ‘stolen’ from others. Should just document your source and then use it.” “[Please use] Recent stats: not 2003, 2004 – seriously out of date” “1 st speaker was too fast and shaky, difficult to keep up with her.” “The speaker was right when at the end he said, ‘Sitting through this session was really painful’.”

7. HIMSS11 Housekeeping Items Slide Due Dates December 20, 2010First draft of.PPT due to review and HIMSS December 20, 2010 – January 3, 2011Internal review of slides; comments sent back to presenters January 3-17, 2011Presenter revisions of slides (if necessary) January 17, 2011Final speaker slides due February 20-24, 2011HIMSS11 Annual Conference & Exhibition, Orlando, FL Engage peer review of your content prior to submission Only critical slide changes will be permitted once slides have been reviewed and approved by HIMSS (January 17, 2011 deadline) Session slides will be reviewed for continuing education guidelines HIMSS11 General Education sessions will be recorded Continuing Education sought for the following: ACCME, ANCC, ACPE, AMA, FDA, CPHIMS, and PDUs

8. www.himssconference.org

10. A typical HIMSS Education Session One hour session, with a maximum of two speakers, in the form of general education or roundtable Use of PowerPoint slides to facilitate discussion Assigned Moderator – Welcomes attendees and provides scripted update – Works with speakers prior the event – Reviews slides prior to session and may also serve as a Session Coach Typical amount of speaking time = 45 minutes Typical amount of time for questions = 10 minutes

11. Continuing Education Requirements Kristi Bergman, MA Program Manager Postgraduate Institute for Medicine

12. Continuing Education Requirements This educational activity must follow the standards for continuing education established by the ACCME, ANCC, ACPE, AMA, and FDA. Accordingly, please adhere to the following guidelines: – CME activities are conducted for the education of the audience and, by extension, the benefit of their patients; it must not be designed to promote commercial interests or products. – CME activities must be objective and balanced, including presentation of legitimate differences and contrasting views. – Use of generic names when referring to drugs or products is strongly encouraged. If trade names are used, those of several companies must be included. – Discussion of off-label and investigational usage of products is permissible but must be disclosed as such. – The educational content must address the learning objectives for this activity.

13. Continuing Education Requirements (cont.) As a faculty member, you are required to disclose any significant personal financial interest or relationship that you may have with any commercial supports or the manufacturers of any commercial product that is discussed in the activity. If you or your organization has the potential to benefit financially from the discussion of an product presented during the educational activity, then that is a potential conflict of interest and must be disclosed as such. In addition, should it be determined that a conflict of interest (CPO) exists as a result of a financial relationship you may have, this will need to be resolved prior to the activity.

14. Questions about CE Requirements If you are unclear as to whether you may have a conflict of interest, please send me an email – I am happy to help with this. Contact information: Kristi Bergman, MA Program Manager Postgraduate Institute for Medicine 720-895-5322 (Office) kbergman@pimed.com

15. Speaker Guidelines

16. Speaker Guidelines: Actions to Avoid Reading slides or notes Any nervous habits Pacing back and forth on the speaker riser Poor eye contact

17. Speaker Guidelines: Engaging the Audience Share a situation Provide statistics Reference a current event Taking an audience poll

18. Speaker Guidelines: Tips and Techniques Ensure a smooth transition between speakers Enunciate words clearly Practice any words that are difficult to pronounce Be aware of your moderator's directions Allow time for questions End the presentation on time

19. Speaker Guidelines: Tips and Techniques (continued) Repeat any questions asked for all to hear Avoid a sales pitch Demonstrate passion about the topic Inspire your audience Realize that session rooms are large: 300-650 seats

20. Speaker Guidelines: Top Eight Rules for Using PowerPoint 1.Remember that you are the presenter, not PowerPoint 2.Keep text to a minimum 3.Make sure your presentation is visually appealing 4.Never include anything that prompts you to announce, “I don’t know if everyone can read this, but …” 5.Leave out the sound effects and background music unless its related to the content you’re presenting 6.Stick with simple animations if you use them at all 7.Proofread, proofread, proofread, 8.Practice, practice, practice. Source: http://www.asaecenter.org/PublicationsResources/EnewsletterArticleDetail.cfm?ItemNumber=112278

21. Facilitator Guidelines: Roundtable Sessions Introduce the topic with a limited number of slides (possibly 10 or less) Encourage discussion from the audience Be aware of those wanting to dominate discussion and manage them appropriately Repeat questions asked for all to hear Maintain discussion within allotted time limits

22. Audiovisual Guidelines

23. HIMSS11 PowerPoint Templates: Three Choices

24. Audiovisual Guidelines All speakers (pre-conference and general education) may access the Speaker Ready Room – Please register when you first arrive (regardless of the day/time of your session) Avoid acronyms Keep your approach super simple Avoid capitalization Use entire URL reference and check for functionality: http://www.himssconference.org http://www.himssconference.org Plan to use your own personal wireless slide advancer, if desired

25. Audiovisual Guidelines (continued) Use a maximum of 5-7 bullet items per page Use variety in your presentation – Diagrams, tables, graphs, photos, etc. Use color – Shows association or differentiation – Creates interest and identity – Sets the mood – Avoid the use of red or green

26. Audiovisual Guidelines (continued) Suggested font headings – 44 Pt. for headings – 32 Pt. for sub-headings Suggested Typefaces – Calibri – Times New Roman –Arial – Verdana

27. Audiovisual Guidelines (continued) Spell check your presentation Use the PowerPoint Master Slide template for consistency Organizational logos may only appear on the opening and closing slides Practice the delivery of your presentation using the slides Create notes to accompany slides

28. Audiovisual Guidelines: Tips and Techniques Transforming Paragraphs into Bullets CME activities are conducted for the education of the audience, and, by extension, the benefit of their patients; it must not be designed to promote commercial interests or products – CME activities are conducted for: The education of the audience The benefit of speakers’ and attendees’ patients And must not promote commercial interests or products

29. Formats for Conflict of Interest Disclosures

30. Slide 2 (If no Conflict of Interest) of HIMSS11 Slide Deck Conflict of Interest Disclosure, Has no real or apparent conflicts of interest to report.

31. Slide 2 (If there is a conflict) of HIMSS11 Slide Deck Example Conflict of Interest Disclosure, Salary: Royalty: Receipt of Intellectual Property Rights/Patent Holder: Consulting Fees (e.g., advisory boards): Fees for Non-CME Services Received Directly from a Commercial Interest or their Agents (e.g., speakers’ bureau): Contracted Research: Ownership Interest (stocks, stock options or other ownership interest excluding diversified mutual funds): Other: Note: Any bullet that does not apply for a presenter can be deleted instead of putting "None".

38. Speaker Registration and Housing Guidelines Information on registration for the conference will be forthcoming Benefit of speaking is a complementary, full-conference, non- transferrable registration HIMSS owns the copyright to session content and session recordings Speaker cancellations and potential replacements are handled at the discretion of HIMSS staff Just a reminder: Faculty are strongly encouraged to make hotel reservations and airfare as soon as possible (Faculty absorbs this expense) We strongly ask that all faculty please adhere to all deadlines

39. Summary Reviewed speaker and audiovisual guidelines for effective presentations Highlighted attendee comments from HIMSS10: the good and the not so good Reviewed continuing education requirements Reviewed speaker management and housing

40. HIMSS11 Points of Contact Deborah Clough Manager, Education, HIMSS dclough@himss.orgdclough@himss.org; 312-915-9559 Marilyn Geary Director, Professional Development, HIMSS mgeary@himss.orgmgeary@himss.org; 312-915-9212 Kristi Bergman, MA Program Manager, Postgraduate Institute for Medicine kbergman@pimed.comkbergman@pimed.com; 720-895-5322 JoAnn W. Klinedinst, CPHIMS, PMP, FHIMSS Vice President, Professional Development, HIMSS jklinedinst@himss.orgjklinedinst@himss.org; 312-915-9515

41. Thank you for your participation!