2. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 1 Bruce Mayer, PE Engineering-10: Intro to Engineering Bruce Mayer, PE Licensed Electrical & Mechanical Engineer BMayer@ChabotCollege.edu Engineering 10 PowerPoint GuideLines

3. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 2 Bruce Mayer, PE Engineering-10: Intro to Engineering Student Presentations  During Meeting of 7May & 12Mayer Order Set by Random Number Generator  ANY Topic OK Engineering topic preferred if possible Counts as BOTH HW09 and EXTRA Credit –Worth a Total of 6 pts out of 3  And Do NOT have to do any more for HW09  HW09 alternative = Exercise 14.11 Write: Resume, Cvr Ltr, Thank You ltr

4. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 3 Bruce Mayer, PE Engineering-10: Intro to Engineering Student Presentation Logistics  Done Using POWERPOINT  10-15 Minutes 5-10 Slides  Inform Me of Your Intention by F/25Apr Bring Presentation on USB Drive –Instructor Will load PPT file onto presentation computer –Student will Deliver the Presentation with the Aid of LaserPointer Presentation Device

5. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 4 Bruce Mayer, PE Engineering-10: Intro to Engineering Student Presentation Logistics  If MORE Presentations than the Allotted Time → will go down the list  Will Do as many As Time Permits Similar to Where-n-Why MiniPresentations; Will Start at the top of the list and work down as far as we can ALL Student Presentations will be Placed on Presentation Computer for instructor Review

6. OnCampus PPT Prep Resource The Communications Studies Operation Maintains a COMMUNICATIONS LAB that is Available to ALL Students for FREE The “Comm Lab” Specializes in Helping Students with PowerPoint Presentations CommLab Located in Rm 803 For Hours of Operation and Other Info see –http://www.chabotcollege.edu/commstudies/CSL. asp

7. THE COMM LAB IS OPEN! What can Chabot students do in the Lab? –Prepare for any presentation with a peer tutor. brainstorm topics organize ideas outline speeches prepare speaker notes prepare visual aides rehearse delivery, individually or in groups –Record speeches for evaluation. Communication Lab >>> Veronica Martinez 9/12/2012 2:12 PM >>>

8. Chabot “Std” PPT Template The “Standard” Chabot College Template is OnLine at http://www.chabotcollege.edu/photos/download powerpoint.asp?filename=chabot2

9. Presentation Training The BEST Presentation Training → Giving Presentations There is No Substitute for EXPERIENCE in this Regard –PREPARE Carefully & Extensively –Do a POST-MORTEM Evaluation Ask YourSelf : What could I have done BETTER

10. Student Presentation ScoreCard

11. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 10 Bruce Mayer, PE Engineering-10: Intro to Engineering Some tips to make your presentations presentable Basic Power Point Guidelines

13. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 12 Bruce Mayer, PE Engineering-10: Intro to Engineering Why Use PowerPoint  Many People don’t Like PPT They say it “Dulls the Senses” –So does someone Writing-on and Talking- to the BlackBoard  But it’s Basically an Automated OHP or DocCam Just like an OHP or DocCam or BlackBoard it can be MISused

14. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 13 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  Contrast is important.  For paper… Dark text on a light background.

15. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 14 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  For projection… Light text on a semi-dark background The eye is attracted to the light on the screen

16. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 15 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  Stick with a single background. The background is the stage for your information. Set the stage and leave it alone!

17. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 16 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations  Don’t try to dazzle the audience with graphics or style…but with the information.  The medium is not the message.  The information is the message.

18. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 17 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance.  Do not center bullet points.  It makes the text ragged.  And hard to read and follow with your eyes.

19. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 18 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance.  Generally, left-justify bullets.  This keeps things neat..  and easy to follow.

20. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 19 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance. Centered graphics leave little room for text.

21. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 20 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules for Presentations Balance. Place graphics off-center. More room for text. Better balance. More pleasing to the eye. Left placement leads the eye to the text.

22. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 21 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules - Capitalization AVOID ALL CAPS – VERY HARD TO READ. First Cap – More Formal Harder To Type And More Decisions. This is an example of capitalizing the first word Less formal. Easier to type and fewer decisions

23. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 22 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Restraint With Fonts  Employ only a few...stick to familiar fonts  Stay away from gimmicky fonts unless for a theme.  Keep type sizes consistent.  Serif vs. Sans Serif. Serif  Classic Sans Serif  Modern

24. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 23 Bruce Mayer, PE Engineering-10: Intro to Engineering Choose Fonts Wisely  Italics are more difficult to read.  Use bold when you want some words to stand out.  Font size Easy to read (18 pt) Easy to read (24 pt) Easy to read (32 pt) Easy to read (48 pt)

25. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 24 Bruce Mayer, PE Engineering-10: Intro to Engineering Avoid Text Overload  Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will either try to read everything or copy everything down or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts.

26. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 25 Bruce Mayer, PE Engineering-10: Intro to Engineering Animate Bullets & Graphics  Use Simple Animation to “Walk Thru” the Slides for the Audience  Audience tends to Read the ALL text when the Entire Slide Appears Detracts Focus from the SPEAKER (you!)  Reveal Bullet Points ONE-at-a-TIME EXPLAIN in YOUR WORDS the MEANING of the Bullet

27. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 26 Bruce Mayer, PE Engineering-10: Intro to Engineering LACK of Animatimation of Bullets  Use Simple Animation to “Walk Thru” the Slides for the Audience  Audience tends to Read the ALL text when the Entire Slide Appears Detracts Focus from the SPEAKER (you!)  Reveal Bullet Points ONE-at-a-TIME EXPLAIN in YOUR WORDS the MEANING of the Bullet

28. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 27 Bruce Mayer, PE Engineering-10: Intro to Engineering 2D→3D Visualization Aids  Using Labels on MultiView Drawings to Visualize the 3D form Label surfaces; e.g., Label vertices; e.g., 1,3 1 3 S 3 1 S S

29. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 28 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Solid Colors instead of fill Patterns on Charts  Patterns on bars or pie slices cause confusion.  Solid colors convey a clear bold message

30. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 29 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Simple Tables to Present Numbers Try not to make footnotes too small

31. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 30 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules That You Must Have to Have a Good Presentation. One of the most common mistakes in creating a presentation is to place too much information on the screen. This can cause the reader to become distracted from the speaker…just like you are now. Audiences are much more receptive to the spoken word.

32. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 31 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Presentation Mistakes. Too much information. Reader gets distracted Audiences are much more receptive to the spoken word.

33. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 32 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Rules Keep it simple..  Make bulleted points easy to read.  Keep text easy to understand.  Use concise wording.  Bullets are focal points.  Presenter provides elaboration.  Keep font size large.  Simply Animate Bullets & Graphics

34. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 33 Bruce Mayer, PE Engineering-10: Intro to Engineering Basic Power Point Guidelines  Build the Story…don’t give them too much info at once.  Stick with the same transition.  Be creative but leave some color choices to professionals.  Try Stick to the “6-6” Rule Six words per line  Six lines per page 

35. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 34 Bruce Mayer, PE Engineering-10: Intro to Engineering Choosing a Color Scheme  Beginners Should Stick with Power Point defaults or company standard templates.  What may look good on your computer may be unreadable when projected.  Remember to use strong, contrasting colors for Text.

36. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 35 Bruce Mayer, PE Engineering-10: Intro to Engineering The Color Wheel  Colors separated by another color are contrasting colors (also known as complementary) Good CONTRAST  Adjacent colors (next to each other) harmonize with one another. e.g. Green and Yellow Good BLENDING

37. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 36 Bruce Mayer, PE Engineering-10: Intro to Engineering Use Contrasting Colors  Light colors on dark background. Dark colors on light background.

38. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 37 Bruce Mayer, PE Engineering-10: Intro to Engineering Background – Bad  Avoid backgrounds that are distracting or difficult to read from  Always be consistent with the background that you use No More than two Background forms

39. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 38 Bruce Mayer, PE Engineering-10: Intro to Engineering Clip Art & Graphics  A few excellent graphics are better than many poor ones.  Photographs can be powerful.  Use sparingly!

40. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 39 Bruce Mayer, PE Engineering-10: Intro to Engineering Religious leader Civil rights activist Author Poet Minister

41. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 40 Bruce Mayer, PE Engineering-10: Intro to Engineering Martin Luther King Jr.  Religious Leader  Civil Rights Advocate  Author  Poet  Minister

42. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 41 Bruce Mayer, PE Engineering-10: Intro to Engineering Good Chart  Clear & Concise

43. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 42 Bruce Mayer, PE Engineering-10: Intro to Engineering Bad Chart  Busy & Unclear

44. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 43 Bruce Mayer, PE Engineering-10: Intro to Engineering Some Comments  The Previous Tips are Good for General Interest Presentations  6 Words per Line, 6 Lines per Slide is Easy to Follow, But Builds a NON-Archival Slide –If Handouts are Made, Audience MUST MAKE NOTES  This is at Least as Distracting as Too Much Text Slide Set is not FREE STANDING

45. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 44 Bruce Mayer, PE Engineering-10: Intro to Engineering Comments cont.  You Don’t Want the Medium to Overwhelm the Message, But…  Presentation Should Show Respect for the Audience by Being NEAT and Well ORGANIZED Rehearsed Ahead of Time if Needed Made Available Either –In HardCopy –OnLine

46. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 45 Bruce Mayer, PE Engineering-10: Intro to Engineering Comments cont.  Technical Presentations Tend to be Graphics-Heavy c.f. Guest Speaker Presentations  The MOST Difficult Task in Slide Construction → Balancing Information Overload –The slides look “Busy” Insufficient Information –Leaves audience “in the dark”

47. BMayer@ChabotCollege.edu ENGR-10_Lec-11_PowerPoint_Tips.ppt 46 Bruce Mayer, PE Engineering-10: Intro to Engineering Summary  Need Careful Preparation  Keep the Presentation Simple  Avoid “Busy” Slides Too Much Text, Confusing Graphics  Keep Information Well Organized  Do NOT read from your slides verbatim  Remind the audience of key points at the end of the presentation