1. Spring 2009 CS 105 Diane M. Coyle

2.  Planning & Design Tips  PowerPoint Overview  Presentations from Scratch  Slide Layouts  Using PowerPoint Views  Editing and Formatting  Footnotes  Animation

3.  What makes a good presentation?  Planning  Research  Know Your Audience  Be Prepared  Practice, Practice, Practice!  PowerPoint is just a tool!

4.  Arrive early so you will have adequate time to load your presentation and test it  DO NOT read your slides  Slides should be a reminder of your presentation’s main points

5.  Use the Notes view to develop notes for each slide  Slides should be simple and consistent  It is better to have two simple slides than one crowded one  One topic per slide  In general, plan for one slide per minute

6.  If slide backgrounds are going to be different, there should be a reason for it  Complex diagrams are too difficult to read  Proofread!!!  Practice your presentation  Become familiar with the equipment  Have a backup plan!

7.  Clean, functional, unobtrusive  Organized in a consistent manner  Uncluttered – orderly, not empty  Pleasant to view and use  Text should be concise, easy to read  Don’t fill your slide with words!  Use graphics where appropriate  Use animation and/or sound with restraint

8.  Rule of 3 – Presentation has 3 parts  Introduction  Body/Discussion  Conclusion  Rule of 6  6 words per bullet  6 points per slide

9.  Rules of readability  PowerPoint – 20 point minimum  Slides – Readable at arm’s length  Overhead transparencies – Readable when placed on the floor  Choose color combinations carefully  Avoid ALL UPPERCASE  Use serif for Titles  Use sans serif for body text

10.  Generally an audience retains...  10% of what they read  20% of what they hear  30% of what they see  50% of what they see and hear  70% of what they say  90% of what they do and say

11. Introduction, Cont’d In Addition, you can use PowerPoint to: Print handouts for the audience that include slide miniatures and lines for note taking. Create notes for yourself to aid in your presentation delivery. Create an interactive presentation that runs automatically or create a presentation containing slides timed to coincide with your talk. Jazz up your presentation using animation, graphics, and other multimedia components.

12.  PowerPoint is a presentation graphics program  Create presentation aids  Slideshows or Overheads  Handouts for Audience  Notes for Speaker  Interactive Presentations

13.  Slide View  Placeholders  Outline Pane  Slide Design Pane/Outline Pane  Notes Pane  View Buttons

14. Slide design pane Placeholders Slides/ Outline pane View buttons Notes pane Ribbon

15.  Slides – Basic unit of presentation  Placeholders – Predefined areas for text, graphics, tables, lists, etc.  Slide Layouts – Preformatted layouts to allow different types of slides  Masters – Provide overall design for text, bullets, alignment, background, etc.  Templates – Various designs to apply to slides

16.  Text can be added within:  Slide pane or  Outline pane  Navigate between placeholders by:  Using mouse or  Pressing Ctrl+Enter  AutoFit automatically resizes text to fit within placeholder

17.  Save a presentation by using:  Office Button – Save (or Save As)  Quick Access Toolbar – Click Save button  Keyboard – Press Ctrl+S

18.  New slides added after active slide  Ribbon – Home Tab > Slides Group > New Slide button  Upper button – add same type of slide  Lower button – select the desired slide layout  Keyboard – Press Ctrl+M or Ctrl+Enter

19.  Preformatted to use different types of placeholders  Text  Content  Text and Content  Others  Possible to use different layouts within same presentation

20.  Select layout when creating slide  Change layout for existing slide  Home Tab > Slides Group > Layout

21.  Content placeholder has icons  Add other objects  Table  Chart  SmartArt Graphic  Picture from File  Clip Art  Media Clip

22.  Slide text also appears in Outline pane  Status bar  Number of slides  Template used  Scroll bar  Specific slide  Next slide buttons

23.  Normal View  Slide pane  Slide Design/Outline pane  Use Outline pane for quick lists  Notes pane

24.  Outline Pane  Ctrl+End moves to last item in outline  Ctrl+Enter creates new slide  Type to add Title, Enter for new slide  Promote/Demote Text  Shift+Tab – Promote body text to title  Tab – Demote text to bullet, sub bullet  Indent buttons can be used too  Use in Outline pane or Slide pane

25.  Notes Pane  Use for speaker notes  Not viewable during presentation  Click within Notes pane OR  Press F6 until pane is active

26.  Slide Sorter  View Tab > Presentation Views > Slide Sorter or use Slide Sorter button  Displays slideshow as thumbnails  Use to quickly rearrange or delete slides

27.  Slide Show  View Tab > Presentation Views > Slide Show or use the Slide Show button  Displays slideshow from beginning (Ribbon) or current slide (button)

28.  Basic techniques same as other Office apps  Mouse pointer  I-beam for text editing  Arrow in blank areas (and Slide Design pane)  4-headed arrow to select slides, placeholders

29.  Replace Fonts – Change all fonts within presentation  Home Tab > Editing > Replace  Font changes on slides only

30.  Page Setup  Design Tab > Page Setup Group > Page Setup  Paper size  Orientation  Slide numbering

31.  Placeholders  Size and move just like graphic objects  Replace page margins  Use ruler and grid to check placement  View Tab > Show/Hide > Gridlines  Select by left-clicking with 4-headed arrow or by Shift+Click

32.  Add to one slide or all slides  Add to handouts  Insert Tab > Text Group > Header & Footer

33.  Transitions  Moving from one slide to the next  Apply to one slide or all  Adjust speed and type of transition  Set to advance manually (by mouse click) or after a preset interval  Animations Tab > Transition to This Slide

34.  Slide animation  Set actions for text and objects on each slide  Custom animation – allows even more effects  Animations Tab > Animations

35.  PowerPoint files can be LARGE!  This feature was formerly known as the Pack and Go Wizard on older versions  Package for CD compresses presentation and includes PowerPoint Viewer  View a Microsoft demo here (http://office.microsoft.com/en- us/powerpoint/HA102434221033.aspx?pid=CH100740871033) here

36.  Office Button > Publish > Package for CD  Choose Linked Files and Embed True Type Fonts to ensure presentation displays properly  PowerPoint Viewer  Enables presentations to be shown on computers that don’t have PowerPoint