1. Skip Paul 28 July 2010 Enhancing the Value of State TRB Partnership Visits

2. Objectives  Identify problems/issues of importance to state officials  Provide assistance/info to help with these problems  Identify innovations or best practices being used by host state  Educate CEO/Executive staff on benefits of participation with TRB  Tech Div: AM, Committees  NCHRP/other coop programs

3. Plan, Plan, Plan  Determine potential dates, length of visit and areas of interest  Initiate scheduling with players, get on their calendars early – CEO; Division/Office Chiefs; specialists; RESEARCHERS  Group sessions – Exec Com; General session (Intro to TRB)  University reps; Academic or other partners depending on areas of interest

4. In Advance  Deliver schedule in advance for confirmation – What’s missing?  Send announcements for Intro to TRB session – why they should attend  Send announcements to officials, other players and Ex Com explaining expectations of visit

5. Execute, Execute, Execute  Pick up TRB staff and escort throughout schedule – that means me and my top staff.  Introduce objectives reiterating expectations at beginning of each interview presentation  Take notes – side benefits that you may get to know more about your own department than you thought possible; uncover deep held secrets and problem areas.  Meals one on one, with group, with staff – good time for reflection; leave time

6. A Priori  Follow-up with officials – thank you at the least; info as appropriate  Forward additional info from TRB staff  If around NCHRP problem statement submission time, advertise solicitation – it’s on their minds; reminder that you will be looking for panel volunteers.

7. TRANSPORTATION RESEARCH BOARD TRB State DOT Partnership Visits: Guidelines Enhanced to incorporate suggestions for 2009 Orlando meeting Shopping list for potential meetings & activities Checklist for planning the visit Assuring that the visit yields mutual benefits Option for short written summary July 28, 2010

8. TRANSPORTATION RESEARCH BOARD Including Staff from Other TRB Divisions in Visits Pilots during 2010 –Massachusetts (general w/CRP) –California (safety w/NCHRP) –Illinois (highway renewal w/SHRP2) Evaluate for 2011 July 28, 2010