1. Managing, Organizing and Finding Files, Information, Shared Folders and Offline Folders powered by dj

2. Chapter Objectives - I  Manage Files and Folders  Navigate in Windows Explorer  Work with Properties in the Details Pane of Windows Explorer  Configure Search and Indexing  Recover Files and Folders using Recycle Bin  Maximize Storage Space with NTFS Compression and Compressed (Zipped) Folders  Use Sharing Models in Windows Vista  Configure Network for Sharing powered by dj

3. Chapter Objectives - II  Share Files and Folders  Manage Shared Folders  Manage Offline Files  Work on NTFS Permission and Shared Permission  Work with File Encryption powered by dj

4. Recall  IE7 provides some security features such as pop-up blocker and phishing filter  Remote Desktop connection allows you to access another user’s desktop without logging out  Windows Calendar enables you to schedule all your appointments and other tasks efficiently  Windows Mail moves the unwanted mails in Junk mail  Windows Contacts is used for storing contacts in Windows Vista powered by dj

5. Navigating in Windows Explorer  The Explorer is separated into different elements such as:  Address bar  Search box  Favorite links  Viewport area  Windows Vista allows to navigate Windows Explorer easier because of two conceptions namely, the breadcrumb trail and Favorite Links powered by dj

6. Navigating with the Breadcrumb Trail  Windows Vista allow to view the full path or sometime depends on the length of the address path  Uses small arrows instead of backslash (/) to separate the folders  Every element in the address bar is an active control  Provides you to open the document from the address bar  View the recent visited location by selecting the Recent Pages button powered by dj

7. Navigating with Favorite Links  Favorite Links are used to quick access the folders  Windows Explorer provides some default links such as Documents, Pictures and Music  All Windows Explorer contains same Favorites Links list within a user profile  Provides a default link – Recently Changed powered by dj

8. Managing Files and Folders  Windows Explorer is a file manager allows to view and Manage files and folders powered by dj

9. Folders and Sub-folders  Folder contains the collection of the files on your computer in an organized way  Need to create folders to manage your computer  Windows Vista allows to create a number of folders within the Explorer or folder  Subfolder is a folder created inside another folder powered by dj

10.  Practical Activity: Demonstrate a procedure to create a folder. (3 min) powered by dj

11. Opening Files and Saving Files  A file can be opened by clicking the Open command from the File menu of the appropriate programs  Files are saved using the Save or Save as command from the File menu  When you set the Windows Classic theme, the style of the various items in Windows Vista changes powered by dj

12.  Practical Activity: Demonstrate a procedure to save a file using the Vista style dialog box. (3 min) powered by dj

13. Personalizing Files and Folders  Windows Vista allows to:  Manage files and folders within the Windows Explorer  Copy or move the files or folders  Rename or delete the files or folders  Can see how files are organized as well as perform other tasks pertaining to files, folders and drives powered by dj

14.  Practical Activity: Demonstrate a procedure to copy files or folders. Demonstrate a procedure to move files or folders. (5 min)  Practical Activity: Demonstrate a procedure to rename files or folders. Demonstrate a procedure to delete files or folders. Demonstrate a procedure to create a shortcut for folder. (6 min) powered by dj

15. Filtering, Stacking and Grouping Folder Contents  Provides default columns with Name, Date Modified, Type, Size and Tags  Allows to add the column for other properties as per your requirement  The entire column provides two options:  Sort  Group  Filtering Folder content – Allows to filter the folder content as per your requirement  Stacking Folder Contents – Provides to keep the filtering separately as a batch for available filtering criteria powered by dj

16.  Practical Activity: Demonstrate a procedure to group folder contents. (3 min) powered by dj

17. Using and Configuring Search and Indexing  Provides search feature that is used for fast and indexed searching from everywhere and gives satisfied results  Allows to search from:  Start menu  Windows Explorer folder  Common dialog boxes  Search folder powered by dj

18. Searching from the Start Menu  Instant search provides the results in a categorized list in the left side of the start menu Start Menu search options Instant search Search Explorer powered by dj Start Menu provides the two search options:

19. Searching from Windows Explorer  While searching from Windows Explorer, list of the searched results is displayed in Windows Explorer  Result in the explorer will be displayed till the last entered letter has not matched powered by dj

20.  Practical Activity: Demonstrate a procedure to search from Windows Explorer. Demonstrate a procedure to view the subfolders in the searched results. (5 min) powered by dj

21. Searching from the Search Folder  Search folder provides to search the item  When you have no idea about the item’s location  You want to view the list of item that are stored in unrelated indexed folders  It searches for the entire indexed folders by default  Provides to filter your searched results using filter button powered by dj

22. Advanced Search  Search Results window provides the Advanced Search button at the right side of the filter buttons  Advances Search pane provides the options:  Name  Tags  Authors  Location  Date  Size  Search powered by dj

23.  Practical Activity: Demonstrate a procedure to search using multiple criteria in advanced search. (5 min) powered by dj

24. Searching for the File Content, Properties and by File Extension  Searching for File Contents – Allows to search and locate the content of the file with their properties such as Name, author and size  Searching for Properties Other Than Name – Allows to search the item using properties  Searching by File Extension – Allows to search the file by its extension powered by dj

25.  Practical Activity: Demonstrate a procedure to search the contents within the folders that are not indexed. (2 min) powered by dj

26. Recovering Files and Folders using Recycle Bin  Recycle Bin is a folder containing all the files and folders that have been unintentionally deleted  If you do not want to delete the file, you can choose to restore it back to its original location  Restored files will be sent back to their original location  Recycle Bin also allows you to clear all the deleted files permanently powered by dj

27.  Practical Activity: Demonstrate a procedure to adjust the amount of space used by recycle bin for a drive. (2 min) powered by dj

28. Changing the allocated space of the Recycle Bin  About 7.5 percent of the disk’s space is allocated to the Recycle Bin for each drive  You can manually allocate the space for each drive  When the size of all the deleted files exceeds this amount, the older files in the Recycle Bin will be replaced automatically by the new ones  Two state of Recycle Bin:  Full  Empty  Recycle Bin can be hidden from the desktop powered by dj

29.  Practical Activity: Demonstrate a procedure to disable the Recycle Bin. (1 min) powered by dj

30. Purging the Recycle Bin  Files stored in the Recycle Bin take as much disk space as they took before they were deleted  If you plan to free up some of your disk space, you will have to delete the items from the Recycle Bin  Recycle Bin allows to manually choose:  Files you want to keep  Remove the files you want to be deleted  The process of removing all the content from Recycle bin is called emptying or purging the Recycle Bin  Files deleted from the Recycle Bin are deleted forever powered by dj

31.  Practical Activity: Demonstrate a procedure to clear the Recycle Bin.(2 min) powered by dj

32. Maximizing Storage Space with NTFS Compression  File compression allows you to reduce the size of files required to store in the disk  NTFS compression can be used only on NTFS-formatted disks  Easy to use  File compressed in NTFS compression can be opened using your application powered by dj

33. Maximizing Storage Space using Compressed Folders  Compressed Folders are supported by both NTFS as well as FAT32 formatted disks  Widely used because of its flexibility with other devices  Two ways of compressing files and folders using zipped compression:  Create an archive first and add files to it  Select the files first and compress (zip) them  Group of files and folders compressed by manually selecting them first and then, adding them to a new zipped folder powered by dj

34. Sharing Models in Windows Vista  Allows to share files and folders with other users on the same system or over the network  Different access privileges provided on the shared files for different user accounts  Enables two ways of sharing folders :  Public folder Sharing – Contents of the Public folder can be shared with the users on the same system or over the network  Any folder Sharing – Shared without it being moved to the Public folder powered by dj

35. Sharing Files and Folders - I  Sharing the files with public folder:  Simple way of sharing files and folders  Files can be shared just by copying them to the Public folder  Allows to choose whether these files be shared locally or over a network  Sharing folder and files from any folder – Any folder sharing can be done manually or using the Sharing wizard  Stopping or changing a file or folder sharing – Shared file or folder can be changed to suit the user’s requirement or stopped altogether from being shared powered by dj

36. Sharing Files and Folders - II  Setting Advanced Sharing Properties:  Allows to manage the permissions and other settings for the shared item  Located in the Sharing tab of the Properties dialog box powered by dj

37.  Practical Activity: Demonstrate a procedure to compress a folder using NTFS compression. (3 min) powered by dj

38. Managing Shared Folders - I  Working with Administrative Shares:  Shared Folders snap-in contains the various shares that are present in the system  Shares are of two types, user defined shares and administrative shares  Creating and Removing a Share:  Create a Shared Folder wizard enables to create a shared folder and configure its sharing properties  Share can be removed from the Shared Folder snap-in powered by dj

39.  Practical Activity: Demonstrate a procedure to create a new archive using zipped folders and adding files and folders to it. Demonstrate a procedure to compress a group of folders.(5 min) powered by dj

40. Managing Shared Folders - II  Viewing and Disconnecting Sessions:  Session is created whenever a user connects to your computer  Sessions can be viewed from the Shared Folder snap-in  If you want to disconnect a user from your computer immediately, then close the session powered by dj

41.  Practical Activity: Demonstrate a procedure to open the Public folder.(2 min)  Practical Activity: Demonstrate a procedure to share items in the Public folder with users on your network. (5 min)  Practical Activity: Demonstrate a procedure to enable and use the Sharing wizard to share a file from any folder. (10 min)  Practical Activity: Demonstrate a procedure to change or stop a file or folder sharing. (2 min) powered by dj

42. Managing Shared Folders - III  Accessing shared folders:  Shared folders in local computer can be accessed from the Windows Explorer and Computer  Shared folders of the computers in network can be accessed from the Network folder  Allows to map a network folder to a drive letter  Can be unmapped by right-clicking the appropriate mapped network folder and selecting the Disconnect option powered by dj

43.  Practical Activity: Demonstrate a procedure to create a Network Share using advanced settings. (10 min)  Practical Activity: Demonstrate a procedure to share a folder using the Create a Shared Folder wizard.(15 min)  Practical Activity: Demonstrate a procedure to map a network folder to a drive letter.(10 min) powered by dj

44. Managing Offline Files  Enables to continue working on the files even when the network is unavailable  Offline files are located in your computer  Making files available offline is helpful because:  Network unavailability  Slow network connection  Easy to sync  Connect with mobile PC  Offline files have to be synchronized with the network files to update the new changes powered by dj

45.  Practical Activity: Demonstrate a procedure to make files and folders available offline. Demonstrate a procedure to enable offline files. (10 min) powered by dj

46. Working with Network Files when Offline  Allows to work with network files even when network is not available  Changes made in the offline files can be merged with the network files by synchronizing them  View the status of an offline file from the Details pane powered by dj

47.  Practical Activity: Demonstrate a procedure to sync offline files. (4 min) powered by dj

48. Working on NTFS Permission and Shared Permission  NTFS permissions can be assigned only on the NTFS drives  NTFS permission allows to set various permissions that are similar to the permissions set using the Sharing wizard powered by dj

49.  Practical Activity: Demonstrate a procedure to set permissions for a group or user that is not listed in the Group or User Names box. (10 min) powered by dj

50. Advanced Security Settings - I  Various levels of permission that can be assigned to the users and groups are:  Full control – Provides the user with full control over the file or folder  Modify – Provides the user with privilege to view and change files, execute programs, create new files and delete files  Read & execute – Provides the user with privilege to view files and execute programs  List folder contents - Provides the user with privilege to view files and execute programs powered by dj

51.  Practical Activity: Demonstrate a procedure to delete inherited permissions. (8 min) powered by dj

52. Advanced Security Settings - II  Read – Provides the user with privilege to view files, view file attributes and permissions and synchronize files  Write – Provides the user with privilege to create files, write data, view file attributes and permissions and synchronize files  Special permissions – Include permissions such as Full control, Traverse folder, List folder, Read attributes, Read extended attributes, Create files, Create folders, Write attributes, Write extended attributes, Delete subfolders and files, Delete, Read permissions, Change permissions and Take ownership powered by dj

53.  Practical Activity: Demonstrate a procedure to view the effect of all NTFS permissions on a user or group. (8 min) powered by dj

54. Applying Permissions to Subfolders through Inheritance  Permissions of the parent folder are inherited to its files and subfolders  Prevent this either by deleting the inherited permissions for the files and subfolders or by assigning different permissions to them powered by dj

55.  Practical Activity: Demonstrate a procedure to change a file ownership. (10 min) powered by dj

56. Testing the Effect of Permissions  Permissions on a specific file or folder depend on the various settings specified by various users on the system  In Windows Vista, the net permissions on a file or folder can be viewed from the Effective Permissions tab powered by dj

57. Using Special Permissions - I  Full control  Traverse folder/execute file  List folder/read data  Read attributes  Read extended attributes  Create files/write data  Create folders/append data powered by dj Write attributes Write extended attributes Delete subfolders and files Delete Read permissions Change permissions Take ownership

58. Using Special Permissions - II  Special permissions categorized into:  Read permission  Read & execute permission  Write permission  Modify permission  Full control permission powered by dj

59. Taking Ownership of Files and Folders  In a NTFS formatted drive, if you create a file or folder, Windows automatically assigns you as the owner of that file or folder  Being the owner, you have the permission to read, execute, write, modify and delete the item  You can also grant the ownership of the file to other user  If you are not an administrator, then you will not be able to take ownership powered by dj

60. Encrypting and Decrypting a File or Folder through GUI option  Encryption is a process of securing information by coding the contents  Files and folders that you want to keep away from unwanted access should be encrypted  Need to backup your encryption certificate in case of first time encryption  Encrypted file or folder can be decrypted powered by dj

61.  Practical Activity: Demonstrate a procedure to encrypt a file or folder. Explain the process of encrypting files using Cipher command. (10 min) powered by dj

62. Encrypting files using Cipher Command  Used to encrypt file at the command prompt  From the command prompt a new encryption key can be created just by typing cipher /k  Used to quickly view the files and folders that are encrypted in a given directory powered by dj

63.  Practical Activity: Demonstrate the Data Recovery Agent to access the encrypted file.(44 min) powered by dj

64. Summary - I  Windows Explorer is a file manager that allows you to view and manage files and folders  Recycle Bin is a folder containing all the files and folders that have been deleted  Windows Vista supports NTFS file compression as well as compressed (zipped) folders  Files can be shared with users on the same system and also with users on the network  Using the Network and Sharing Center, the network can be configured to support file sharing  The Shared Folder snap-in allows you to manage all the shared folders in your computer centrally powered by dj

65. Summary - II  The offline files are copies of network files located in your computer, which can be used when the network is not available  NTFS Permissions are applied to the files and folders present in the NTFS disks  In Windows Vista, files and folders can be encrypted to protect them from unintended users with the help of the Encrypting File System feature powered by dj