1. º--- CIP Workshop 2008 for WARDA CIP, Peru December 9 th, 2008 Bar-coding of CIP’s Genebank and adoption by other CGIAR centers Edwin Rojas System Analyst & Research Database Administrator Research Informatics Unit (RIU)

2. Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation Outputs: Software for CIP Genebank Support Outcomes: CGIAR Centers & ISO Support Continue Extending Barcode Facilities (pilots)

3. Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation Outputs: CIP Genebank Support Outcomes: CGIAR Centers & ISO Support Continue Extending Barcode Facilities (pilots)

4. Do you see anyone sitting down in Genebank? Key Solution: Support the Genebank Mobilization : Improve data capture & capture where activities occur Cold Chambers/ Laboratories GreenhousesField Evaluating in-Vitro Conservation Updating Inventory Selecting for Distribution Selecting for Viability Evaluation Monitoring Sweetpotato Conservation Preparing to Diagnostic Pathogens Monitoring the Sowing Potato Characterization Genebank Environment: Where do they work ?

5. Genebank Environment: How does it happen ? How many patterns do you see ? Key Solution: Use the power of automatation throught mobile computing Increase Genebank visibility to facilitate Germplasm Tracking/Monitoring Recurring operations Labor intensive: read/write in various stages Many labs & units coordinating Activities dependency 120,000 vessels with in-vitro plantlets 25,000 vessels are propagated monthly 1,000 accessions are cleaning from pathogens yearly 20,000 plantlets are distributed yearly to 30 countries worldwide 70,000 plantlets for use by CIP scientists yearly 30,000 samples are pathogen diagnostic yearly

6. Which Technology is best for Genebank ? Lower Higher $ Read/Detection Range GPS (Wide Area) Movement Cars, Trucks, Ships Active RFID (Local Area) Containers Truck Trailers, Pallets Passive RFID & Barcode (Short Range) Items Products, Germplasm: Seeds, Tubers, Plantlets Selecting an Identification System One thousand labels: with RFID: 100 dollars with Barcode: 3 dollars

7. Components of Barcode KIT Technology The barcode KIT refers to the components needed to implement a barcode system for automatic identification and data/image collection based in a mobile solution Rojas, E. (2006) Innovation to improve Genebank activities, providing cutting edge technology 2. Label Printer: Print Identification 4. Wireless Networking: Transfer Data 3. Labels with Barcode: Germplasm Identification 5. Hand Barcode Reader: Capture Germplasm ID 1. Mobile Computer: Data Collection & Query Rugged device Scanner incorporated Wireless connection Digital assistant Long live battery Hard disk: 512 Mb

8. CIP Barcode KIT Current Status

9. Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation Outputs: CIP Genebank Support Outcomes: CGIAR Centers & ISO Support Continue Extending Barcode Facilities (pilots)

10. Benefits of barcode KIT: Accuracy Barcode increase accuracy by reducing the likelihood of human errors from: Mislabeled (when write on labels) Misread germplasm (when read labels) Scan instead reading labels Eliminate delay and errorsEliminate pen-based procedures Print instead writing on labels

11. Benefits of barcode KIT: Accuracy Field Case Eliminate delay and errors to update field bookEliminate pen-based procedures Scann instead reading labels Print instead writing on labels Improving data quality

12. Benefits of Barcode KIT: Improving Productivity Automation of daily procedures increases efficiency and allow personnel to be employed in other activities. Germplasm Multiplication Germplasm Evaluation Germplasm Symptoms Registration Reducing data entry & Processing time

13. Benefits of Barcode KIT: Improving Productivity Field: In-Situ Conservation Automation of procedures increases efficiency and allow personnel to be employed in other activities. In OfficeSowing Evaluation HarvestIn Office Eliminate manual paper operations to reduce human error and labor cost Barcode data collection is faster than manual collection Adoption of superior method for data entry is needed: Barcode produces greater than 99.9% data accuracy Skilled typists make one error approximately every 300 keystrokes Write/Cut Labels Print Field Book Read & Write on Paper Write on Paper Read & Write on Paper Read Paper & Re-Write on PC Print Labels Upload Field Book Scan & Update Field Book Download Field Book

14. Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation Outputs: CIP Genebank Support Outcomes: CGIAR Centers & ISO Support Continue Extending Barcode Facilities (pilots)

15. Outputs: CIP Genebank & Breeders Support 100% of in-vitro Genebank use auto-adhesive labels with barcode identification 90% of seed Genebank use auto-adhesive labels with barcode identification 40% of seed storage of breeders use auto-adhesive labels with barcode identification In-Vitro Genebank activities are supported by a barcode System: Conservation, Distribution, Pathogen Elimination and Germplasm Diagnostics Seed Genebank activities are supported by a barcode System for Inventory: stocks and ubications

16. Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation Outputs: CIP Genebank Support Outcomes: CGIAR Centers & ISO Support Continue Extending Barcode Facilities (pilots)

17. Support to CGIAR Centers on Barcodes Already in 2006 the barcode systems was recognized as providing CIP with comparative advantages to support Genebank activities: By an external review by the World Bank Further recognition was provided implicitly through the World Bank funded project ’Global Public Goods 2 where CIP leads an activity to disseminate respective best practices and tools Representative of CGIAR Centers were present in CIP workshop 2008: Training for IT support staff on barcode Exchange of best practices on barcode

18. CIP Workshop on Barcodes & Exchange Best Practices: April 2008 ICRAF - Mwaura, Lucy Kenya IRRI - Prantilla, Roniela Philippines ICRISAT - Dasrath, Padmavathi India ILRI - Tesfahun, Aynalem Kenya Bioversity - Ruas, Max France IITA - Obreza, Matija Nigeria ICARDA - Abed, Hashem Syrian Arab Republic DMS - Ugaz, Francisco Peru

19. CIP Workshop on Barcodes & Best Practices: April 2008 CIP Use Cases Showed Greenhouse Data CollectionPotato Wild Inventory Media: Labels & Ribbons In-Vitro EvaluationsField Data Collection Seed Genebank Ubications

20. CIP Barcode Systems Documentation On-Line: Public http://research.cip.cgiar.org/confluence/display/GIMS/Home http://research.cip.cgiar.org/confluence/display/GIMS/Home 100 photos about CIP use cases 30 videos about CIP use cases In-Vitro Barcode System Documentation Seed Barcode System Documentation Cryopreservation System Documentation e-Manuals: Hardware Specifications

21. The ISO 17025 accreditation demonstrates technical competence for a defined scope: In-Vitro Genebank Distribution All workflow documentation where barcode is implemented since 2000 were reused to show evidence of Genebank activities The whole benefits of barcode KIT facilitate the accreditation ISO 17025 and Genebank

22. ISO Accreditation: Auditor Testimonial In terms of the whole system I think the information management system that you have is absolutely superior and I wish we’d have a similar system in my own organization. Dr. Colin Jeffires – ISO Assessment Team 2008

23. Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation Outputs: CIP Genebank Support Outcomes: CGIAR Centers & ISO Support Continue Extending Barcode Facilities (pilots)

24. Continue Extending Barcode Facilities (2008-2009 pilots) Seed Crossing In Greenhouse – Wild Potato Cryo Labels - IVUTransgenic – Transformation Lab

25. Thanks and Spark your Imagination ! CIP Ana Panta Mario Ruiz Martin Ramos Alberto Salas Rene Gomez Genoveva Rossel Carlos Arbizu Maria Vargas William Roca David Tay Giovanna Muller Marco Meza Segundo Fuentes Carlos Chuquillanqui Ian Barker Enrique Grande Isabel Mel Rosario Falcon Enrique Chujoy Jose Orrego John Villalobos Reinhard Simon Edwin Rojas Rolando Navarro Roberto Del Villar Anthony Collins IRRI Graham McLaren Arllet Portugal Roniela Prantilla Lilibeth Sison CIAT Fernando Rojas Tania Jordan Participants & Collaborators: GPG