1. Copyright (c) 2004 Prentice Hall. All rights reserved. 1 Committed to Shaping the Next Generation of IT Experts. Go! With Microsoft Office (Excel) 2003 CHAPTER 1 Getting Started With Excel 2003

2. Copyright (c) 2004 Prentice Hall. All rights reserved. 2 Objectives Start Excel and Navigate a Workbook Create Headers and Footers Preview and Print a Workbook Save and Close a Workbook and Exit Excel

3. Copyright (c) 2004 Prentice Hall. All rights reserved. 3 Objectives (continued) Create a New Workbook Enter and Edit Data in a Worksheet Create Formulas Use Zoom and the Spelling Checker Tool Print a Worksheet Using the Print Dialog Box Use Excel Help

4. Copyright (c) 2004 Prentice Hall. All rights reserved. 4 SCREEN BEAN INTRODUCTION — TEXT: Let’s learn how to open and move around in Excel Start Excel and Navigate a Workbook Let’s learn how to open and move around in Excel

5. Copyright (c) 2004 Prentice Hall. All rights reserved. 5 GRAPHIC showi ng: the Gettin g Starte d task pane Start Excel and Navigate a Workbook Menu bar Title bar Task pane

6. Copyright (c) 2004 Prentice Hall. All rights reserved. 6 GRAPHIC showing: E l e m e n t s o f t h e E x c e l w i n d o w Start Excel and Navigate a Workbook (continued) Standard toolbar Formatting toolbar Formula bar Formula editing buttons Name box

7. Copyright (c) 2004 Prentice Hall. All rights reserved. 7 Start Excel and Navigate a Workbook (continued) Column Workbook window Row Cell (intersection of a row and a column)

8. Copyright (c) 2004 Prentice Hall. All rights reserved. 8 Start Excel and Navigate a Workbook (continued) GRAPHIC showin g: The Status area, the mouse pointer, the keyboa rd indicat or and an active cell Keyboard indicator area Status area Active Cell containing Insertion point Mouse pointer

9. Copyright (c) 2004 Prentice Hall. All rights reserved. 9 GRAPH I C s h o w i n g : F il e M e n u o p ti o n s Start Excel and Navigate a Workbook (continued) File menu options Ellipses indicate a dialog box will appear Triangle indicates a submenu will appear

10. Copyright (c) 2004 Prentice Hall. All rights reserved. 10 GRAPHIC showing: The Toolbars and the Toolbar options buttonGRAPHIC showing: The Toolbars and the Toolbar options button Start Excel and Navigate a Workbook (continued) Toolbars on two rows Toolbar options button Screen tip appears when mouse hovers over a toolbar button

11. Copyright (c) 2004 Prentice Hall. All rights reserved. 11 GRAPHIC showing: A selected row and the shortcut menuGRAPHIC showing: A selected row and the shortcut menu Start Excel and Navigate a Workbook (continued) Entire row is selected by clicking on the row header. Shortcut menu appears by doing a right-click.

12. Copyright (c) 2004 Prentice Hall. All rights reserved. 12 Start Excel and Navigate a Workbook (continued) GRAPHI C sh ow ing : Sc roll ba rs, sh eet tab s an d res izi ng co ntr ols Window control menu icon Tab scrolling buttons Window resizing controls Sheet tabs Vertical and Horizontal scrollbars

13. Copyright (c) 2004 Prentice Hall. All rights reserved. 13 Start Excel and Navigate a Workbook (continued) Navigation keys:  Arrows: move up, down, left, or right one cell  Enter: move down one cell  Shift+Enter: move up one cell  Page Up/Page Down: move up or down one full screen  Alt+PgUp/Alt+PgDn: move left or right one full screen

14. Copyright (c) 2004 Prentice Hall. All rights reserved. 14 Start Excel and Navigate a Workbook (continued) Navigation keys:  Home: move to column A of the current row  Ctrl+Home: move to cell A1  Ctrl+End: move to last cell in active area (cells containing actual values)  Tab: move right one cell  Shift+Tab: move left one cell

15. Copyright (c) 2004 Prentice Hall. All rights reserved. 15 SCREEN BEAN INTRODUCTION — TEXT: This is how to enter a formula… Create Formulas This is how to enter a formula…

16. Copyright (c) 2004 Prentice Hall. All rights reserved. 16 GRAPHIC showing: The Formula Bar and the insertion point Entering Data in Cells Active Cell Note: dates can be entered in a variety of formats, including mm/dd/yy, mmm/dd, mm-dd- yyyy, and many others. Formula Bar Insertion Point

17. Copyright (c) 2004 Prentice Hall. All rights reserved. 17 AutoSum Information When you use Autosum, Excel proposes a range that it thinks you wish to sum. You have the ability to change the range if it is not correct.

18. Copyright (c) 2004 Prentice Hall. All rights reserved. 18 GRAPHIC showing: The Autosum button and a cell range propose d by Excel after using the AutoSu m function Summing a Column of Numbers with AutoSum AutoSum function toolbar button Cell range proposed by Excel for the AutoSum function AutoSum function entered into active cell with arguments based on proposed cell range

19. Copyright (c) 2004 Prentice Hall. All rights reserved. 19 Formula Tips All formulas must begin with an equals (=) sign Formulas may contain values or cell references Formulas may be typed directly in the cell or in the formula bar When you copy a formula that uses cell references, the references change relative to the new location

20. Copyright (c) 2004 Prentice Hall. All rights reserved. 20 GRAPHIC showing: The color coded border of referenced cells Creating formulas Color-coded border of referenced cell matches the cell reference color Active cell with cell reference

21. Copyright (c) 2004 Prentice Hall. All rights reserved. 21 GRAPHIC showing: Cell reference created by point-and- click Using Point and Click to Enter Cell References in a Formula Moving border caused by pointing at referenced cell Cell reference is created via the point-and-click

22. Copyright (c) 2004 Prentice Hall. All rights reserved. 22 SCREEN BEAN INTRODUCTION — TEXT: Let’s see how to change the magnification of a worksheet Use Zoom Let’s see how to change the magnification of a worksheet

23. Copyright (c) 2004 Prentice Hall. All rights reserved. 23 Use Zoom Worksheet at 150% zoom display Zoom list

24. Copyright (c) 2004 Prentice Hall. All rights reserved. 24 GRA P H I C s h o w i n g : T h e Z o o m l i s t d r o p d o w n b o x a n d a w o r k s h e e t d i s p l a y e d a t 1 5 0 % Use Zoom (continued) The Zoom feature allows you to enlarge the worksheet for easier reading You may also zoom out of a document to get an overall picture of the worksheet You may also zoom in or out of a worksheet by clicking on Edit, Zoom and selecting the magnification you desire

25. Copyright (c) 2004 Prentice Hall. All rights reserved. 25 SCREEN BEAN INTRODUCTION — TEXT: Too insure you’re worksheet is write, always proofread Too insure you’re worksheet is write, always proofread Use the Spelling Checker Tool

26. Copyright (c) 2004 Prentice Hall. All rights reserved. 26 GR APH IC sho wing : The Spel ling dial og box Use the Spelling Checker Tool Spelling dialog box that shows incorrectly spelled cell label value and possible interpretations

27. Copyright (c) 2004 Prentice Hall. All rights reserved. 27 Use the Spelling and Grammar Checker (continued) The spelling and grammar checker begins checking the worksheet at the position that the cursor is located If the spelling or grammar checker does not start at the top of the worksheet, you will be prompted to continue checking from the beginning of the worksheet

28. Copyright (c) 2004 Prentice Hall. All rights reserved. 28 SCREEN BEAN INTRODUCTION — TEXT: Let’s create a footer and print our worksheet Headers, Footers and Printing an Excel Worksheet Let’s create a footer and print our worksheet

29. Copyright (c) 2004 Prentice Hall. All rights reserved. 29 GRAPHIC showing: The Footer dialog box Creating headers and footers Print Setup dialog box Custom Footer dialog box Custom Footer toolbar Footer sections

30. Copyright (c) 2004 Prentice Hall. All rights reserved. 30 GRAPHIC showing: The Print dialog box Print a Worksheet Using the Print Dialog Box Print dialog box with print options

31. Copyright (c) 2004 Prentice Hall. All rights reserved. 31 SCREEN BEAN INTRODUCTION — TEXT: Where to go when you have questions Use Excel Help Where to go when you have questions

32. Copyright (c) 2004 Prentice Hall. All rights reserved. 32 GRAPHIC showing: The Search Results task pane and Microsoft Office Help window Use Excel Help The Type a question for help box Search results for the question typed in task pane Help window that results from task pane selection

33. Copyright (c) 2004 Prentice Hall. All rights reserved. 33 Click Help and select Microsoft Office Excel Help to receive the following options:  Contents: Answers to commonly asked questions  As a Question Wizard: Similar to the Type a question for help box  Index: Returns topics based on keywords you enter Use Excel Help (continued)

34. Copyright (c) 2004 Prentice Hall. All rights reserved. 34 Questions?