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CHAPTER 10 Creating a Word Document – Part 2. Learning Objectives Format paragraphs Copy formats Find and replace text Check spelling and grammar Preview.

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Presentation on theme: "CHAPTER 10 Creating a Word Document – Part 2. Learning Objectives Format paragraphs Copy formats Find and replace text Check spelling and grammar Preview."— Presentation transcript:

1 CHAPTER 10 Creating a Word Document – Part 2

2 Learning Objectives Format paragraphs Copy formats Find and replace text Check spelling and grammar Preview and print documents CMPTR Chapter 10: Creating a Document 2

3 Topics Covered: Adjusting Paragraph Spacing Adjusting Line Spacing Aligning Paragraphs Using Tabs Creating Bulleted and Numbered Lists Adding a Paragraph Border Adding Paragraph Shading Indenting a Paragraph CMPTR Chapter 10: Creating a Document 3 Formatting Paragraphs

4 Paragraph spacing refers to the space that appears directly above and below a paragraph. Paragraph spacing is found on the Page layout tab. Note that the preset for paragraph spacing is 0 pt before and 10 pt after CMPTR Chapter 10: Creating a Document 4 Adjusting Paragraph Spacing

5 Line spacing is the amount of space that appears between lines of text within a paragraph. Paragraphs formatted with the 1.0 setting are called single spaced. Paragraphs formatted with the 2.0 setting are called double spaced and have a blank line of space between each line of text in the paragraph. CMPTR Chapter 10: Creating a Document 5 Adjusting Line Spacing

6 Line spacing is found on the Home tab CMPTR Chapter 10: Creating a Document 6 Adjusting Line Spacing

7 Normal paragraphs are left-aligned—they are flush with the left margin and ragged, or uneven, along the right margin. Right-aligned paragraphs are aligned along the right margin and ragged along the left margin. Paragraphs that are centered are positioned midway between the left and right margins and ragged along both margins. Justified paragraphs are flush with both the left and right margins. CMPTR Chapter 10: Creating a Document 7 Aligning Paragraphs

8 Paragraph allignment is found on the Home tab CMPTR Chapter 10: Creating a Document 8 Aligning Paragraphs

9 Tab stops are useful for aligning small amounts of data in columns. When you press the Tab key, the insertion point moves to the next tab stop to the right. CMPTR Chapter 10: Creating a Document 9 Using Tabs

10 A bulleted list is a group of related paragraphs with a symbol, such as a dot, dash, or other character, that appears to the left of each paragraph. For a group of related paragraphs that have a particular order (such as steps in a procedure), you can use numbers instead of bullets to create a numbered list. CMPTR Chapter 10: Creating a Document 10 Creating Bulleted and Numbered Lists

11 CMPTR Chapter 10: Creating a Document 11 Creating Bulleted Lists

12 CMPTR Chapter 10: Creating a Document 12 Creating Numbered Lists

13 To create a bulleted list as you type Click the Bullets button in the Paragraph group on the Home tab Type the first item in the list Press the Enter key The bullet will appear before the next paragraph 13 Creating Bulleted Lists as You Type

14 To create a number list as you type Click the Number button in the Paragraph group on the Home tab Type the first item in the list Press the Enter key The numbers will appear before the next paragraph You can use the Auto-correct type the number 1 followed by a period press the Tab key. AutoCorrect formats the paragraph as the first item in a numbered list and the Numbering button in the Paragraph group on the Home tab is selected. 14 Creating Number Lists as You Type

15 A paragraph border is an outline that appears around one or more paragraphs in a document. CMPTR Chapter 10: Creating a Document 15 Adding a Paragraph Border Note that no preview appears when you hover over a boarder style

16 You can add shading as background color to one or more paragraphs. To apply shading, use the Shading button in the Paragraph group on the Home tab. CMPTR Chapter 10: Creating a Document 16 Adding Paragraph Shading

17 CMPTR Chapter 10: Creating a Document 17 Adding Paragraph Shading

18 Word offers a number of options for indenting a paragraph. A first-line indent shifts the first line of a paragraph from the left margin A hanging indent shifts all the lines of a paragraph from the left margin except the first line. CMPTR Chapter 10: Creating a Document 18 Indenting a Paragraph

19 CMPTR Chapter 10: Creating a Document 19 Indenting a Paragraph First Line Indent Marker Left Indent Marker

20 Topics Covered: Using the Format Painter Using Paste Options CMPTR Chapter 10: Creating a Document 20 Copying Formats

21 The Format Painter is a tool that allows you to copy formatting from one location to another, such as from one paragraph of text to another. CMPTR Chapter 10: Creating a Document 21 Using the Format Painter

22 When you paste text in Word, a Paste Options button appears below the lower-right corner of the pasted text. You can click this button to open a menu with buttons that control the formatting of the pasted text. CMPTR Chapter 10: Creating a Document 22 Using Paste Options Use Destination Theme Merge Formatting Keep Text Only

23 Topics Covered: Finding Text Replacing Specific Text CMPTR Chapter 10: Creating a Document 23 Finding and Replacing Text

24 To find specific text in a document, first open the Navigation Pane by clicking the Find button in the Editing group on the Home tab. Then, in the Search Document box in the Navigation Pane, type the text for which you are searching. As you type, Word highlights every instance of the search text in the document, and a list of text snippets containing each instance of the search text appears in the Navigation Pane. CMPTR Chapter 10: Creating a Document 24 Finding Text

25 CMPTR Chapter 10: Creating a Document 25 Finding Text

26 You can replace specific text using the Find and Replace dialog box, which you open by clicking the Replace button in the Editing group on the Home tab. Be careful when you use the Replace All Command. CMPTR Chapter 10: Creating a Document 26 Replacing Specific Text

27 CMPTR Chapter 10: Creating a Document 27 Replacing Specific Text

28 Topics Covered: Checking Flagged Words Individually Checking the Spelling in the Entire Document CMPTR Chapter 10: Creating a Document 28 Checking Spelling and Grammar

29 You can right-click a word flagged with a red wavy underline to open a shortcut menu containing suggestions for alternate spellings as well as commands for ignoring the misspelled word You can right-click a word flagged with a green wavy underline to correction for a grammatical error CMPTR Chapter 10: Creating a Document 29 Checking Flagged Words Individually

30 To spell-check the entire document, click the Spelling & Grammar button in the Proofing group on the Review tab. The advantage to using this method is that you will never miss a misspelling or grammar problem in the document. CMPTR Chapter 10: Creating a Document 30 Checking the Spelling in the Entire Document

31 CMPTR Chapter 10: Creating a Document 31 Previewing and Printing Documents

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