1. Real Estate Business Time Blocking

2. Exercise
Take 15 minutes to write down everything you did yesterday from the time you awoke until bed.
Personal Time and business Time
In close to chronological order
Just Bullet Points of Activities
Once Done, Write Approximate Minutes Next to each Activity – Try to Account for Waking hours

3. Why is Time Blocking Important?
Done Correctly You Can…
Maximize your income
Have more time to do strategy vs tactical work
Make better decisions
Maximize your growth
Gain control of your day
Achieve better follow-up
Have more free time
Reduce stress

4. Where Does All Your Time Go?
Keep a daily log of your time for 1 week.
Determine if any of your tasks are better handled by others.
Maximize your income by prioritizing highest value activity.
Hire an administrative assistant if necessary!
List job duties in writing
Even if it changes over time, change the list
If new admin, they have an established road map (critical for smooth transition).

5. Top 5 Time Wasters in Real Estate Time Management
1. Starting the Day Without a Plan 2. Procrastination: Particularly with “Less Than Fun Tasks” 3. Not using a Set Farming, Contact and Task Management Systems 4. Allowing Non-Critical Interruptions of Planned Activities 5. Letting Disappointment and Negativity Destroy your Plan

6. What Is Time Blocking?
The predetermined scheduling of specific actions in specific segments of time during the day / week.
You plan in advance what action or activity to engage in during certain times of the day.
Flexibility is fine, but should be the unpredictable exception.

7. Have a System for Time Blocking
Google Calendar
Outlook
Day Timer
Desk Calendar

8. What are your Activities? Blocking your Time
Organizing and Scheduling – Major Categories
Personal Time
Real Estate Related “Work” Activities

9. Personal Time Schedule Your Personal Time First!
Schedule a minimum of 1 day off each week
Always on the same day
You will be completely off from work (No , No Calls)
Set Some Evenings Off in Addition to your Days Off.
Schedule Routine Activities
Exercise, Hobbies, Kids Games, Date Night, Church, Gym
Schedule Vacations Early

10. Time Blocking Your Work Day
(Schedule ONLY after “Personal Time” is on the Calendar.)

11. Schedule Daily “Work” Activities
Future Business – New Listings
Current Business – Follow-up
Fire Fighting
Past Business
Administrative Time
s, Voic s
Flex Time (Closings, Walk-ins)
Breaks (15 min/am, 15 min/pm)
Lunch (30 min-1 Hour)

12. Future Business - Creating New Business
Minimum of 2 Hours / Daily
12 Hours / Weekly for Future GCI $
Lead Generation or Prospecting:
Farming for Future Listings
Working Expired or FSBOs, Tell 10/100, Just Listed / Solds, Sphere of Influence, Referrals, Milk Route…
Review 30 Techniques on Intranet – Pick 2-5
Class Top Listing Techniques Roundtable
Conversion:
Following up on Previous Lead Generation, CMA’s, Market Info
Business Planning:
Development and Tracking

13. Make a Daily List of Current Business
Pending Sellers:
Review 100% of Property Under Contract / Follow-ups
Pending Buyers:
Review 100% Pending Contract for Follow-Ups / Schedule Inspections
Active Sellers:
Review 10% of All Property Listed / Follow-ups
Need Contact Market / Showing Info
Active Buyers:
Find and Send them 1-2 Properties per Day
Team Management:
Coaching and Follow-up

14. Fighting Fires… Tackling Difficult Tasks - Unreasonable Clients
These are the tasks that require the most energy and are the ones we tend to procrastinate the most.
#1 Recommended Time to Fight Fires
After Your Future and Current Business Blocks in the Morning

15. Past Business Activities
Stay In Touch with All Past Customers!!
Past Buyers and Sellers
Establish a System
Follow up Phone Calls
Cards
Letters
Newsletters
Pop By
Opportunistic – Ex: See them in a Restaurant

16. Administrative Activities
Administrative work can consume our entire day and most likely disrupt our planned time blocking.
This expansion causes most agents to avoid or delay the more challenging lead-generation responsibilities and current client follow-up and servicing needs.
Usually requires less brain power energy and is a great activity to block during the mid afternoon hours (pre and post lunch).

17. Flex Time
This time is needed and should be scheduled several times throughout the day
Recommended Flex Time is approximately
30 minutes, twice a day.
Allows time to handle Work Related “Emergencies” that come up during a day without interrupting the “Blocking”

18. Breaks and Lunch Schedule Them Breaks Lunch
Walk, Socialize, Snacks, Facebook, Personal Calls
Lunch
Friends, Sphere of Influence, Community Engagement

19. Work Time Block Example
Future Business 2 Hour
Current Business 1 Hours
Fire Fighting Minutes
Break min
Past Business 1 Hour
Lunch min-1 Hour
Flex Time 1 Hour
Break Minute
Administration Time 1 ½ Hour

20. Daily, Weekly, Monthly, Yearly
Everyone Works Differently… Time Blocking is to Have a Daily Plan and Try to Stick to It. Sit Down with your Calendar and List Ideal Activities Roll with the Punches and Start Over Each Day Plan your Life and Career for Success.

21. In Conclusion
Stay focused on the Objective and Benefits of Time Blocking
Time blocking is a discipline to practice over time.
It is a process of revision, review and patience.
Craft your initial schedule using deliberate strategy.
Check your progress each week to assess how well you adhered to your schedule.
Start Fresh Each Day - Do not get Discouraged