1. The Fundamentals of Professional Development Seminars (PDS)
Adeeb Hamzey-R3 Professional Activities Coordinator
Hamid Vakilzadian-R4 Professional Activities Coordinator
Ed Perkins-Oregon Section PACE Chair
April 26, Indianapolis, Indiana
IEEE-USA Annual Meeting

2. Outline What is PDS? PDS Topics What are the building blocks?
What time table is needed?
Some do’s and don’ts
Some useful links
Summary
Questions
Examples of past successful PDS projects

3. What is a PDS? PDS: Professional Development Seminars
½ day or a full day Non-technical seminars
Benefits: These seminars address the professional needs of IEEE's U.S. members and promote member communication and networking.
Format: Conference, workshop, presentation, tutorial …

4. PDS Topics Economic situations – local & national
Employment opportunities
Section member survey results
Requests from members about specific topics
Section leaders attending conferences & meetings
Participating in Region meetings
Discussions in Forums and Virtual Communities
Potential for financial support to sections

5. Building Blocks of a PDS
Choose program topics – members in mind
Obtain approval of Section Executive Committee
Seek funding from Section and Region
Establish a PDS committee and a chair
Select PDS topic
Have a budget plan
Publicize the PDS
Review check list before Seminar
Plan activities for the day of the Seminar
Post seminar wrap-up

6. Building Blocks – Choose Program Topic and Speaker
Evaluate section membership needs
Questionnaires
surveys
Feedback from members
Research available resources
Subject matter experts
Potential facilities to be used
Other local organizations
Local government
State agencies
Academia

7. Building Blocks – Obtain Approval of Section Executive Board
Present the plan to Section Officers (6 months ahead)
Discuss plan details with Section Officers
Consider joint activity with other functions
S-PAC
Engineers’ Week
Conference
Other Section functions
Obtain approval of Section Executive Committee
Consider holding with neighboring sections or other professional organizations

8. Building Blocks – Seek Funding from Regional PACE
Contact the Regional PACE Coordinator
Submit a Project Funding Request Form
Describe project objectives and how they are met
State benefits to section members
List milestones to be achieved
List types of expenses
Provide information about sources of revenue
Signatures: Section Chair, PACE Chair
Approval: Regional PACE coordinator, Regional Director
Final report triggers regional funding disbursement

9. Building Blocks – Establish a PDS Committee and Chair
Appoint a Committee Chair as – project lead
Committee members include:
Section treasurer
Solicited volunteers outside Executive board
Local industry representatives as advisors
Draw an action plan
Develop roadmap to execute the plan

10. PDS Committee Tasks Plan Meals and Social Hour
Schedule Meeting Location
Identify and Invite Speakers
Organize Publicity
Plan CEUs and PDHs
Handle the Registration
Budget and Records (Treasurer)
Prepare Final Agenda and Prepare Handouts
Arrange Speaker Transportation

11. Planning Location Meeting Location Consider PARKING
Hotel ($$$)
Meeting Center ($$)
University ($)
Company ($)
Consider PARKING
Consider Ease of Access
Consider Cost of Food/Refreshments

12. CE Enticements Continuing Ed Credits – CEU/PDH
Licensing Requirement for PE’s
PDH (Prof. Development Hour)
Certificates (Print on PC)
CEUs - IEEE EAB (1 CEU ~ 10 PDH)
University Certificates (if partner)

13. Building Blocks – Select Speakers
To select speakers, consider:
Speaker qualifications
Choice of local or national speakers based on your budget
Speaker travel as shared with Region PACE
Access to the Professional Development Seminar Speakers List
Contact speakers as early as possible
Assist in their lodging and local transportation

14. Building Blocks - Finding Speakers
IEEE-USA PDS Speakers
PACE and ECS Committee
Local experts
PACE Speakers
Career coaches
Small Business Administration (SBA)
Service Corps Of Retired Executives (SCORE)

15. Building Blocks – Budget
Expenses
Location rental (may be free - Univ. or Company)
Audio/Visual (may be free - Univ. or Company)
Speaker fee, traveling expense, lodging, etc.
Food
Publicity
Handouts (may be provided by speaker)
Miscellaneous items (name tags, stationary, etc.)

16. Building Blocks - Pricing
Determine Fixed Costs
Room
A/V
Speaker Fee(s)
Determine Variable Costs (incl. speakers)
Food
Handouts
Misc: Name tags, pens, pads, prizes, speaker gifts 16

17. Building Blocks – Revenue
Local Section
Region
Societies/Divisions
Local industry and universities
Ticket sales
Promotions/advertising

18. Typical Budget Expenses Room rental $300 Speaker Travel $1,000
Speaker expenses
$100
Speaker meals
$58
Speaker gifts
$80
Publicity
$200
Misc (handout, etc)
$400
Meals (30 x $15)
$450
TOTAL
$2,588
Income
IEEE-USA PDS
PACE Project
$500
Registration (30x$25)
$750
Local Section
$2,750

19. Building Blocks - Publicity
Publicize and initiate ticket sales
Advertise in Section Newsletter (30–60 days in advance)
Use Section , blog, virtual communities, etc.
Distribute a PDS flyer/brochure
Ask other professional organizations to include in their Newsletters
Send press releases to local media (time sensitive)
Get on free community calendars of TV & Radio (time sensitive)
Advertise CEUs and PDHs

20. Building Blocks – Check List
Review check list before Seminar
Finalize agenda
Confirm reservation (food, location, A/V, etc.)
Confirm speakers and presentation needs
Produce evaluation forms
Purchase speaker gifts and door prizes (if desirable)
Have IEEE membership applications and senior member upgrade forms on hand
Prepare certificate for the attendees (CEU/PDH)

21. Building Blocks – Day of Seminar
Start event ON TIME
Describe location of restroom facilities and designated smoking areas
Follow program agenda punctually
Collect completed evaluation forms
Recognize speakers, Committee, and attendees
Present gifts and door prizes
Conclude ON TIME

22. Building Blocks – After the Seminar
Wrap up activities after the Seminar
Review completed evaluation forms and retain for record and future considerations
Submit a Final Funding Report Form to Regional PACE Coordinator
Treasurer to follow-up with speakers to get their expense reports
Send Thank You letters to speakers
Treasurer to ensure all local expenses are reconciled
Committee debriefing and wrap-up
Document lessons learned

23. Examples of PDS Topics Leadership Skills Project Management Networking
Consulting
Career Transitions
Professional Skills
Job Fairs
PE Related Topics

24. Example 1-Workshop Workshop on Active Career Management
Presented by IEEE Oregon Section and IEEE-USA’s PACE Committee
Time: 7:30AM – 4:00PM
Continental Breakfast and Lunch
Held at University (no room charge)
Cost $25 Members, $35 non-members, $10 unemployed

25. Example 1 - Agenda Workshop on Active Career Management Agenda
7:30 am Doors open
8:00 – 9: Project Management – Tarek Lahdhiri
10:00 – 10:15 Break
10:15 – 11:15 Resumes Inside and Out – Don Hill
11:15 – 12:15 Networking in Less Than One Hour Lee Stogner
12:15 – 1:15 Lunch / Keynote: Career Shift; dealing with rapid and progressive changes in the US work-place Henry Gregor
1:15 – 2: Career Defense in the Face of Globalization Adeeb Hamzey
2:15 – 3: Career Transitions – Don Herres
3:15 – 4: Discussion

26. Example 2 - Workshop Workshop on Active Career Management
Presented by Northern Virginia and Washington Sections of the IEEE and IEEE-USA's PACE Committee
Time: 8:00 AM – 4:00 PM
Morning Session Chaired by Section & PACE Chairs, Northern Virginia Section
Afternoon Session Chaired by Section & PACE Chairs, Washington Section
Continental Breakfast and Lunch
Held at Mitre Conference Room

27. Example 2 - Agenda Workshop on Active Career Management Agenda
8:00-8:25 (Continental Breakfast)
8:25-8:30 Opening Remarks, Chair, Northern Virginia Section
Morning Session - Chaired by PACE Chair, Northern Virginia Section
8:30-10:20 Career Enhancement through Project Management Doug Holly
10:20-10:30 (Break)
10:30-11:30 Resumes Inside and Out Leann Kostek
11:30-12:10 The Importance of Networking and Tapping into Your Network - Kerry Hartman
12:10-12:50 (Lunch)
Afternoon Session - Chaired by PACE Chair, Washington Section
12:50-1:40 Career Shift- Dealing with Rapid and Progressive Changes in the U.S. Workplace - Amarjeet Basra
1:40-2:40 Career Defense in the Face of Globalization Adeeb Hamzey
2:40-2:50 (Break)
2:50-3:50 Career Transitions - Don Herres
3:50-4:00 Closing Remarks and Feedback, Chair, Washington Section

28. Example 3-Conference Career Planning For A Changing World
Presented by IEEE, Chicago Section
Cost: members $75, non-members $95, students $40
Time: 8:30 AM – 2:30 PM
Keynote: Preparing for the jobs of tomorrow
Track 1 - Enhancing Your Career
Track 2 - Changing Careers
Lunch included
Held at Embassy Suites Hotel

29. Example 3 - Agenda Career Planning For A Changing World Agenda
Keynote: Preparing for the jobs of tomorrow 8:30 to 10:00 am
Break: 10:00 TO 10:15 am
Lunch: 11:45 to 12:15 pm
Track 1 - Enhancing Your Career
Career Planning 10:15 to 11: 45 am
Marketing your ideas 12:15 to 1:30 pm
Effective Technical Presentations 1:30 to 2:30 pm
Track 2 - Changing Careers
From Corporate to Entrepreneur - 10:15 to 11:45 am
Protecting Your Intellectual Property 12:15 to 1:30 pm
Time/Goal Management 1:30 to 2:30 pm

30. Example 4 - Panel
The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Area’s Top Engineering Executives & IEEE Family Day
Presented by R6 Southern Area and LA Metro Section
Cost: Free admission / parking
Time: 7:30 am – 5:00 pm
Families can tour gardens while members are meeting
Membership meeting starts at 9:00 A.M.
Senior Member Drive After Lunch
All attendees can tour the Gardens until closure 5:00 P.M.
Breakfast and Lunch Provided
Held at Descanso Gardens
Repeated Twice due to Demand

31. Example 4 - Agenda
The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Area’s Top Engineering Executives & IEEE Family Day
Breakfast 8:00 A.M.-9:00 A.M.
Families will tour gardens while members are in the meeting if they prefer
Membership meeting starts at 9:00 A.M.
9:00 Welcome & Pledge of Allegiance
9:10 Introductions – Officers, Followed by Members Self-Introductions
9:15 About Southern Area & Events
9:20 What is PACE?
9:45 Break
10:00 LA Metro Section Announcements & Introduction of PACE Chair
10:05 PACE Chair - Introduction of Panelists
10:15 Panelist’s Remarks
11:50 Questions from Audience
12:00 Meeting adjourns
- Attendees join their families for lunch;
Senior Membership Drive after Lunch
All attendees can tour the Gardens until closure 5:00 P.M.

32. More Information The ieee-usa PACE website
Your Local Section PACE Chair
Your Region Coordinator
Region PACE web page
Employment & Career Service Committee

33. Go forth, do projects,
and LEAD!
Thank you!