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Common Service :Travel Unit Why and What is envisaged: Current service is unsatisfactory and too costly Economies of scale are not visible Desire to have.

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Presentation on theme: "Common Service :Travel Unit Why and What is envisaged: Current service is unsatisfactory and too costly Economies of scale are not visible Desire to have."— Presentation transcript:

1 Common Service :Travel Unit Why and What is envisaged: Current service is unsatisfactory and too costly Economies of scale are not visible Desire to have enhanced control over travel costs Desire to establish comprehensive travel unit

2 Common Service :Travel Unit Expected Benefits Reduced costs Efficient & effective services Simplified travel process Easier administration & monitoring Improved Controls Transparency Long term – entitlement Travel - expertise on travel & related services (visas, airport transfers, hotel bookings)

3 Common Service :Travel Unit Potential Challenges Recruitment of travel specialists Training Legal implications – IAATA cert. / Kenya Govt. approval Initial start up costs

4 Common Service :Travel Unit Activities & time frame Obtaining legal approval – 1 month Inter agency agreement – MOU / budgeting – 2 month Resource mobilization – 2-6 month Recruitment & training – 1-3 month Est. of task force – 1 day Proposal to be presented IAACC

5 Common Service :Travel Unit Budget Allocation (to be elaborated by the task force) IATA specialists Office space

6 Common Service :Travel Unit Roles & responsibilities Heads of UN agencies to authorise / approve the proposal IAACC –Set up TF and its TOR –IAACC to review TF report –Budgetary approval Taskforce –Budget & resource mob. proposal –Organigramme –TOR for staff, recruitment / training –Seek legal authorisation

7 Common Service :Travel Unit Other Comments TOGETHER WE CAN MAKE THIS HAPPEN

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