1. COLL134: Intro to Google Spreadsheets & Forms October 30, 2009 Rachel R. Medina, LSNTAP

2. Learning Objectives Why Use Google Docs How to Use Google Docs

3. Why Use Google Docs WORK OFF-SITE: prepare for meetings, trainings, and work on projects COLLABORATE: work easily with others by sharing the same document, e.g., prepare conference presentation, write articles, plan projects CONTROL VERSIONS: no need for flash drives, e-mailing, etc. – pull up actual document from home and other remote locations SIMULTANEOUS EDITING: collaborators can edit documents while talking on the phone and know where the latest version is

4. Other Reasons Cost Savings http://tinyurl.com/ddny2g Increase Your Organizations Productivity http://tinyurl.com/2kbzbe New Features Google Docs: http://googleappsupdates.blogspot.com/search/l abel/Google%20Docs http://googleappsupdates.blogspot.com/search/l abel/Google%20Docs

5. Google Spreadsheets New Features… 4/28/2009: Sheet protection in spreadsheets 4/30/2009: Themes for forms added 6/1/2009:.xlsx support 6/25/2009: Editing improvements to Forms and new question types 8/17/2009: Groups can now edit presentations 9/3/2009: Advanced functionality in forms (pre- populate responses, sign-in access, grid question type, etc.) 10/2/2009: Detect and translate languages on a spreadsheet

6. Example Uses Collaborate on a schedule or Sign-up sheet Import Excel files that youd like to share with others Manage and evaluate responses to a form survey Use to track software licensing, staff software updates Use to track tech issues (never formally tracked tech issues prior to this)

7. Creating A Spreadsheet Formatting Options

8. Tools Quick Sum Auto Fill Creating a number series Freeze rows & Sort unfrozen rows No built in spellchecker, but you can use the Google toolbar which spellchecks anything put into a web form (http://www.google.com/tools/firefox/tool bar/index.html)http://www.google.com/tools/firefox/tool bar/index.html

9. Creating a Form

10. Demo forms, spreadsheets & sites

11. THANK YOU Dont forget to complete our survey Rachel R. Medinarachel@lstnap.orgrachel@lstnap.org Training Coordinator LSNTAP