1. RECORD KEEPING Cooperative Development of Operational
Safety & Continuing Airworthiness
RECORD KEEPING

2. MAINTENANCE RECORD KEEPING
OBJECTIVE. This presentation provides guidance for evaluating an operator's procedures for utilizing, preserving, and retrieving the maintenance records required by the appropriate State Regulation.

3. RECORD KEEPING REQUIREMENTS

4. The following records must be kept:
ICAO ANNEX 6, 8.8 Records
The following records must be kept:
a) the TTIS (hours, calendar time and cycles, as appropriate) of the aeroplane and all life limited components;
b) the current status of compliance with all mandatory continuing airworthiness information;
c) appropriate details of modifications and repairs to the aeroplane and its major components;…..

5. ICAO ANNEX 6, 8.8 Records
d) the time in service (hours, calendar time and cycles, as appropriate) since last overhaul of the aeroplane or its components subject to a mandatory overhaul life;
e) the current aeroplane inspection status such that compliance with the maintenance manual can be established; and
f) the detailed maintenance records to show that all requirements in the maintenance manual for issuance of a maintenance release have been met.

6. ICAO - Retention Periods
The records in a) to e) shall be kept for a period of 90 days after the end of the operating life of the unit to which they refer, and the records in f) for a period of one year after the issuance of the maintenance release.
The records shall be transferred to the new operator in the event of any change of operator.

7. MAINTENANCE RECORD KEEPING
GENERAL.
To comply with the maintenance recording requirements of ICAO and the States Aviation Regulations, the operator's maintenance manual must identify and contain procedures to complete all applicable documents used by the operator.

8. MAINTENANCE RECORD KEEPING
CURRENT AIRWORTHINESS DIRECTIVE STATUS.
The operator must keep records showing:
A list of ADs applicable to the aircraft
the current status of applicable ADs,
the method of compliance.
the date and time in service or cycles,of compliance, as applicable

9. MAINTENANCE RECORD KEEPING
TOTAL TIME IN SERVICE RECORDS
Total time in service records may consist of aircraft maintenance record pages, separate component cards or pages, a computer list, or other methods as described in the operator's manual and approved by the NAA.

10. MAINTENANCE RECORD KEEPING
LIFE-LIMITED PARTS STATUS RECORDS
State Regulations should require that records be kept for components of the airframe, engine, propellers, rotors, and appliances that are identified to be removed from service when the life limit has been reached.

11. MAINTENANCE RECORD KEEPING
AIRWORTHINESS RELEASES
When maintenance, repair or modifications on an aircraft are performed, an airworthiness release or log entry must be completed prior to operating the aircraft.
Using the procedures described in the manual, the operator must be able to retain all of the records necessary to show that all requirements for the issuance of an airworthiness release have been met.

12. MAINTENANCE RECORD KEEPING
OVERHAUL LIST.
The operator is required to develop procedures for recording the time since the last overhaul of all items installed on the aircraft that are required to be overhauled or inspected on a specified time basis.

13. MAINTENANCE RECORD KEEPING
OVERHAUL/REPAIR RECORDS
Records must be made of every component overhaul/repair and must include the following:
A description of the work performed or reference to data
A positive identification of the person performing the work and the person approving the work

14. MAINTENANCE RECORD KEEPING
CURRENT AIRCRAFT INSPECTION STATUS.
A record, identifying the current inspection status of each aircraft must be maintained, detailing:
The time in service since the last inspection
Records must be maintained for periods as listed in a states regulations

15. MAINTENANCE RECORD KEEPING
MAJOR MODIFICATION AND MAJOR REPAIR.
operators are required to retain records of major repairs and major modifications
Major modifications
record should include:
the date of modification
a brief description of the
work accomplished.

16. MAINTENANCE RECORD KEEPING
MAJOR REPAIRS.
Operators are required
to retain records of
major repairs

17. EVALUATION OF AN ORGANISATION

18. INSPECTION/EVALUATION OF AN ORGANISATION
Review the operator's Maintenance Manual to check for procedures to ensure a suitable system for creating, preserving
and retrieving required records.

19. INSPECTION/EVALUATION OF AN ORGANISATION
REVIEW THE MANUAL PROCEDURES.
Ensure that the State requirements are met for the retention of Airworthiness Release Records. Ensure the following:
records will be retained for (one* year) after the work is performed or until the work is repeated or superseded
The manual identifies the person(s) authorized to sign an airworthiness release

20. INSPECTION/EVALUATION OF AN ORGANISATION
FLIGHT MAINTENANCE RECORDS.
Ensure that procedures provide for the following entries:
Flight discrepancies to be entered
at the end of each flight
Corrective actions and sign-off, per manual procedures
Certification of Required Inspection Items (RIIs), by authorized personnel
Minimum Equipment List (MEL) deferment

21. INSPECTION/EVALUATION OF AN ORGANISATION
TOTAL TIME IN SERVICE RECORDS
Evaluate the method of recording total time in service of airframes. This record should show the current time in service in hours and cycles.
Ensure that procedures are in place to retain the records until the aircraft is sold and that the records will then be transferred with the aircraft.

22. INSPECTION/EVALUATION OF AN ORGANISATION
LIFE-LIMITED PARTS STATUS
Ensure that the operator has procedures for tracking life-limited parts, to include the following information: *Total operating hours (including calendar time)/cycles accumulated * Life limit (total service life) * Remaining time/cycles * Modifications

23. INSPECTION/EVALUATION OF AN ORGANISATION
TIME SINCE LAST OVERHAUL
RECORDS.
Ensure that the manual includes a method/procedure for updating this document and ensuring that this document accompanies the aircraft upon sale

24. INSPECTION/EVALUATION OF AN ORGANISATION
OVERHAUL RECORDS
Ensure that the CMM describes how the last complete overhaul of each part is recorded. The record should include the following information: * Disassembly data * Dimensional check data * Replacement parts list * Repair data/ Reassembly/test data * Reference to data including overhaul specifications Ensure that these records will be retained until the work is superseded by work of equivalent scope and detail.

25. INSPECTION/EVALUATION OF AN ORGANISATION
CURRENT AIRCRAFT INSPECTION STATUS
Evaluate the method the operator will use to record the time in service since the last inspection.
Determine if procedures ensure that these records are transferred with the aircraft when sold.

26. INSPECTION/EVALUATION OF AN ORGANISATION
AIRWORTHINESS DIRECTIVE (AD) COMPLIANCE.
Check that AD compliance records contains the following data:
Current status. Ensure the data will include: * A list of all ADs applicable to the aircraft * The date and time of compliance * The time and/or date of next required action
Method of compliance. Ensure that this data will include either a record of the work performed or a reference to the applicable section of the AD.

27. INSPECTION/EVALUATION OF AN ORGANISATION
MAJOR MODIFICATION RECORDS
Check that manual procedures to ensure that the operator prepares and maintains a list of current major modifications to each aircraft and component part.
Ensure that the list includes the following information: * The date of the modification * A brief description of the modification

28. INSPECTION/EVALUATION OF AN ORGANISATION
MAJOR REPAIR RECORDS.
Evaluate the manual procedures to ensure that the operator prepares and maintains a report of all major repairs to each airframe, engine, propeller, rotor, and component.
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