1. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Commission on Teacher Credentialing Overview of California’s Accreditation Process Year-Out Pre-Visit Webcast Non-NCATE Site Visits Violet Cohort 1

2. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Agenda   Accreditation Overview   Steps in the Site Visit Process – –Planning – –Program Assessment, Biennial Reports   Common Standards Narrative   Interview Schedule   Two-Month Pre-Visit   Site visit and post site visit   Role of the Consultant 2

3. Accreditation Cycle Yr. 1 Yr. 2Yr. 3Yr. 4Yr. 5Yr. 6Yr. 7 Biennial Report Follow up to the site visit Site Visit Program Assessment Biennial Report 3 Collect and Analyze Data Annually

4. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Accreditation System Site Visit Examines unit operations, effectiveness and quality through the lens of CTC Common Standards Biennial Reports Examine program effectiveness through the lens of program- selected measures of candidate competence and feedback from completers and employers Examines program alignment to CTC Program Standards Program Assessment 4

5. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 5 Roles and Responsibilities in an Accreditation Site Visit   Commission on Teacher Credentialing (CTC) – –Committee on Accreditation (COA)   Your Institution

6. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Focus of Accreditation Institution Education Unit as an entity Common Standards address institutional infra- structure and capacities Programs Commission- approved programs offered by institution Adopted Program Standards: PA reviews to assure that programs are still meeting the standards

7. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California The Site Visit   The Unit Structure and Common Standards Review   Confirmation of Program Assessment Findings on Program Standards   Accreditation Recommendation 7

8. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Common Standards Review What is the Unit? Where is leadership and oversight for all Commission-approved programs? 8

9. Medium Institution School of Health & Human Services Dean School of Hard Knocks Dean Programs MS/SS Ed Spec No credential programs UNIT School of Education Programs MS/SS Rdg SpecAdmin Ed Spec HR, Credential Analyst, etc. Dean 9

10. UNIT Large Institution School of Health & Human Services Dean School of Education Dean School of Hard Knocks Dean SLPPPS Programs Ed Spec Admin CTE MS/S S Rdg Spec Library No credential programs HR, Credential Analyst, etc. 10

11. Small Institution A Program Induction UNIT District/COE Induction HR, Credential Analyst, etc. Institutional Administration 11

12. Small Institution B Program Induction UNIT Small IHE— 1-2 Programs HR, Credential Analyst, etc. Education Dept Chair 12

13. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Common Standards Review   Information is gathered from all approved programs at the institution and the unit leadership at the institution.   Common Standards require monitoring above and beyond what is in the Program Standards 13

14. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Common Standards Review   At an institution that offers only 1 program, there still needs to be the process and infrastructure to implement the requirements of the Common Standards and to monitor that the one program is meeting the requirements.   Common Standards 1 and 3 require the program/unit leadership to interact with the larger institution (college, university, school district, or county office of education). 14

15. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Common Standards Review   CS 1: “The institution and education unit create and articulate a research-based vision for educator preparation….” “Unit leadership has the authority and institutional support … to achieve the needs of all programs and represents the interests of each program within the institution.”   CS 3: “The institution provides the unit with the necessary budget…, to prepare candidates effectively. Sufficient resources are consistently allocated for effective operation of each credential or certificate program. “ These are examples where a unit with one program must interact beyond the program with the larger institution. 15

16. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Unit Assessment   What is assessed?   How?   By Whom?   When?   Who/when analyzes?   How is it used? 16

17. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Unit Assessment EVIDENCE   Meetings w/ minutes to analyze/discuss results   Surveys—candidate, completer, employer   Performance Measures   Advisory Boards 17

18. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 18 Continuing Accreditation Visit Cycle   Consultant Assigned   Institutional Overview webcast:~1 Year Prior   Preconditions Report:~Approximately 6 mo. Prior   Monthly check-ins with consultants   Create Team Structure: Assign Team Leader, Team Members, and Program Clusters   3-month phone call for logistics planning   2-month pre visit   Accreditation Team Visit   Committee on Accreditation

19. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Team Composition Size and structure of the team is negotiated between the institution and the Commission   Team Lead (1)   Common Standards Cluster (1-2)   Program Sampling team members (depends)   CTC Consultants (1-2) Total site visit team will range from 4-10 19

20. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Planning   Team Approach – –Logistics   CTC pays for transportation to the review, lodging, and most meals for team members and consultants – –Program Specific Preparation – –Institution Preparation   Checklists 20

21. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Logistics   Lodging   Meals   Develop and sign a contract with the CTC to get reimbursed for lodging and meal expenses for team members   Plan for Transportation during the site visit ─ ─ For team members: hotel to campus and back 21 HO: Hotel-Meals planning (1)

22. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 3-6 Month-Out Phone Call Have all logistics information ready   Hotel identified – –Lodging rate – –Team room rate – –Parking fee, if applicable   Identify who at institution will sign the contract; 2 weeks to 1 month prior to the site visit   Notify State Consultant if you need a phone conversation 6 months prior to visit 22

23. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Presenting Evidence to the Team Electronic/Web pages:   Organize by both Common Standards and approved program standards.   Organization should be logical and easy to use—not just an alphabetized list, etc.   All documentation should be electronic whenever possible. 23 HO: Site Visit Documentation (2)

24. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 24 Preconditions Report   Due six months to 1 year before the visit   Report includes ─ ─ Characteristics of the Institution— including matrix of programs, number of candidates, and number of program completers ─ ─ Addresses all Preconditions*—General (state law and Commission policy) and Program Specific *Includes evidence to support meeting the Preconditions HO: Preparing Preconditions Report (3)

25. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Preconditions Report   Matrix of Approved Programs   Reviewed by CTC Staff http://www.ctc.ca.gov/educator-prep/STDS- preconditions.html 25

26. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California What Programs are Reviewed?   All CTC-approved Educator Preparation Programs – –Teaching Credentials – –Services Credentials – –Certificate Programs – –Added authorizations   Check approved programs page/ask consultant – –All delivery models – –All single subject areas – –Inactive/withdrawn programs 26

27. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 27 Program Review   Each credential program is reviewed by Program Assessment (PA) reviewers and by the Site Visit team   CTC needs a FINAL ‘Preliminary Report of Findings’ from PA prior to the site visit   Program Standard Options available ─ ─ Adopted California Standards ─ ─ National or Professional Program Standards ─ ─ Experimental Program Standards—only if operating an approved Experimental Program

28. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Program Review   Program Sampling will be used to review most programs that have completed Program Assessment – –Some programs will not have done Program Assessment (transitioning or new programs)   If PA determines ‘More Information Needed’ for many standards, a full Program Review will take place – –What documentation will then be needed? 28 HO: Program Sampling or Full Program Review (4)

29. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 29 Program Review   Program Sampling = Review team member(s) looking across groups of approved programs through the lens of ─ ─ Program Design ─ ─ Course of Study (Curriculum & Fieldwork) ─ ─ Assessment of Candidate Competency   Program Summary for each Program ─ ─ Complete, updated, accurate ─ ─ Address Program Design, Course of Study, and Assessment of Candidate Competency ─ ─ Indicate delivery models, locations HO: Program Review (4)

30. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Program Review Transitioning Programs Refer to the Program Standards web page and program consultant for transitioning programs to find out how programs in transition will be reviewed at a site visit. 30

31. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Biennial Report (BR)   Due to site visit deferral of one year, the site visit team will review the Biennial Report submitted Fall 2012   Any updated assessments or responses to BR feedback should be highlighted in the program summary   BR Part B—provides evidence for Common Standard 2 31

32. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Biennial Report - Part B   BR Part B requires the unit head to reflect upon the program specific data   Evidence for Common Standard 2, – –Aggregating data at the unit level – –Report on unit level analysis of data and decisions based on the analysis 32 HO: PSA-12-08 (5)

33. Documentation of Actions Taken in Unit Assessment System Action TakenDateData Source(s) Analysis Leading to Action 33

34. Common Standard Implications for 2012-13 Identified Issue Program(s) Involved Data Source(s) Analysis Leading to Action Applicable Common Standards 34

35. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 35 Common Standards (2008) 1. 1. Educational Leadership 2. 2. Unit and Program Assessment and Evaluation 3. 3. Resources 4. 4. Faculty and Instructional Personnel 5. 5. Admission 6. 6. Advice and Assistance 7. 7. Field Experience and Clinical Practice 8. 8. District-Employed Supervisors 9. 9. Assessment of Candidate Competence

36. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 36 Common Standards Narrative   Document that describes how the Common Standards are met   Supporting evidence should be available electronically   Hyperlinks are great, but lists of exhibits are also helpful HO: Program and Common Standard Review (6)

37. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Common Standards Review   Information is gathered from all approved programs at the institution and the unit leadership at the institution.   Common Standards require monitoring above and beyond what is in the Program Standards 37

38. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Two Month Out Pre-Visit On-site visit to your institution by:   State Consultant   Team Lead Purpose: Finalize all logistics including interview schedule. Discuss program needs prior to visit. After, until site visit: Documents to team to begin reviewing 38

39. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 39 60 days prior to SV Post to Website with links to supporting documentation:   Common Standards Narrative   Program Documents including ─ ─ Preliminary Report of Findings ─ ─ Program Summaries   Biennial Reports and CTC Feedback If website is not being used, assure these items are on a flash drive, delivered to the team members 1 month in advance, if website not being used HO: Site Visit Documentation (2)

40. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 1 Week Prior - Team Phone Call   The team lead may schedule a telephone conference with team members and the state consultant to discuss all Common Standards and programs.   The team lead will fill out a table with questions/concerns/ items needed to give to the institution (Similar to Mid-Visit Report)   The information will be shared with the institution to provide prior to the visit or when the team arrives. 40

41. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 41 Planning the Site Visit Schedule   Interview Schedule ─ ─ Graduates ─ ─ Master teachers/Supervisors ─ ─ Employers/Administrators ─ ─ Institution Administration ─ ─ Faculty ─ ─ Advisory groups   Off Campus/Satellite visits   Credential Programs outside the School/Department of Education

42. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Planning for the Site Visit Site Visit Team Composition Size and structure is negotiated between the institution and the Commission   Team Lead (1)   Common Standards Cluster (1-2)   Program Sampling team members (depends)   CTC Consultants (1-2) Total site visit team will range from 4-10 42

43. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 43 Planning for the Site Visit Interview Schedule   Common Standards Cluster   Program Sampling Cluster Program specific issues, if needed   Resources -Accreditation Handbook: Appendix B -Colleagues with recent SV experience

44. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California The Site Visit   Sunday noon through Wednesday noon or Monday noon through Thursday noon   Sunday interviews for constituencies not available on other days, consider orientation to institution/ overview of education programs   Day 2 morning through Day 3 morning/early afternoon interviews (i.e., employers, advisory board, completers, district-employed supervisors) 44

45. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California The Site Visit   Day 3 morning, Mid-Visit Report   Leave campus Day 3 with all data and interviews completed   Plan for Exit Report –discuss with Team Lead & Consultant 45

46. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 46 Interview Schedule   Focus on Institutional and Unit support for all programs   Who can answer or demonstrate how the programs are supported by the larger unit and institution? Resources, Leadership, Quality Faculty/Instructional Personnel, etc. CTC Common StandardsApproved Programs Organized into Clusters  Preliminary Teaching Programs  Special Education Programs  Advanced Teaching Programs  Services Programs Talk with your state consultant

47. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Focus of the Interviews   Common Standards—interview across the education unit focusing on concepts in the Common Standards   Programs—interview one stakeholder constituency at a time within the assigned cluster of programs   The Schedule – –Columns: one for each Program Cluster and Common Standard Cluster – –Rows: time of day, room, constituency 47

48. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Schedule Essentials   Program Sampling team members need 1½ hours on the first morning with the Program Coordinators, organized by Program Cluster   1½ hours for lunch each day for the team to eat and have a team meeting   Provide 10-15 minutes between interviews 48

49. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Schedule Essentials   Each team member needs a minimum of 1 hour per day not to be in a scheduled interview   15 minutes at end of Day 1 & 2 with Team Lead for any needs   Mid-Visit Report needs to be on the schedule (Tuesday morning/Day 3)— formal meeting with unit head on progress and what is still needed 49

50. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Schedule SAMPLES  Accreditation Handbook Appendix B –Constituent groups and CS Cluster –Constituent Groups and PS Cluster –Sample of 4-day Schedule –Schedule has 1 column per team cluster http://www.ctc.ca.gov/educator- prep/accred-handbook.html http://www.ctc.ca.gov/educator- prep/accred-handbook.html 50

51. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Team Report   Team makes decisions on all standards—Common and Program   Team makes a recommendation on the accreditation status   COA hears the report within 1-2 months   COA makes an Accreditation Decision 51

52. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Accreditation Team Report Each Common Standard Addressed Separately Each Credential Program Area Addressed   Program Design   Course of Study (Curriculum/Fieldwork)   Candidate Assessment 52

53. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 53 Accreditation Team Report   Team makes DECISIONS about all standards: Common and Program   Common and Program Standard Findings – –Standard Met – –Standard Met with Concerns – –Standard Not Met

54. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 54 Accreditation Team Report Team makes an Accreditation Recommendation to the COA on the unit and all of its approved programs   Accreditation   Accreditation with Stipulations   Accreditation with Major Stipulations   Accreditation with Probationary Stipulations   Denial of Accreditation

55. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 55 Presentation to COA   Consultant - Introduces Report   Team Leader - Presents Report   Institutional Representative - Responds to Report   Committee Discussion   Committee on Accreditation Decision   Appeals Available on the process

56. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 56 Accreditation Decision   Committee on Accreditation accepts and reviews the team report   Committee on Accreditation makes the Accreditation Decision ─ ─ Accreditation ─ ─ Accreditation with Stipulations (Stipulations, Major Stipulations, Probationary Stipulations) ─ ─ Denial of Accreditation

57. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 57 After the Site Visit   Accreditation Decision by COA   Report due following year addressing any and all ─ ─ Stipulations ─ ─ Concerns ─ ─ Questions   Continue in the accreditation cycle, completing the activities of your cohort – See Cohort Maps HO: Cohort Map (7)

58. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California Consultant   Monthly contact – –video conference – –Skype – –phone calls – –emails – –ask any question!   Webinar software—if you need a presentation to advisory board or others 58

59. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California CTC Webcasts http://www.ctc.ca.gov/educator- prep/webcasts.html   Accreditation Overview   Common Standard 2 Unit and Program Evaluation System 59

60. Commission on Teacher Credentialing Inspire, Educate, and Protect the Students of California 60 Additional Information   www.ctc.ca.gov (Program Sponsors) www.ctc.ca.gov   Site Visit Web page: http://www.ctc.ca.gov/educator-prep/program- accred-site-visits.html http://www.ctc.ca.gov/educator-prep/program- accred-site-visits.html – –Accreditation Framework – –Accreditation Handbook http://www.ctc.ca.gov/educator-prep/accred- handbook.html http://www.ctc.ca.gov/educator-prep/accred- handbook.html   Cheryl Hickey, Administrator of Accreditation   Assigned State Consultant