1. Lesson 4 Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

2. 1 Change the format of a table 2 Creating a Form using the Form Wizard 3 Creating a Datasheet Form 4 Modify a Form 5 Applying a Theme 6 Filtering Data in a Form Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

3. * The use of a form can increase productivity for data entry. * Forms allow the user to filter data within the form. * Forms can also be used to easily preview data in a simple format. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

4. * Design View of a form is devoted to working with the detailed structure of a form. * The purpose of Design View is to provide full access to all of the modifications you can make to the form. Access Lesson 4 Lesson Plans Michele Smith North Buncombe High School, Weaverville, NC 28787

5. * A form is a database object that you can use to create a user interface that allows users to enter and edit your data. * Forms often contain controls that perform various tasks. Though you can create a database without using forms by simply editing your data in the table most users prefer to use forms for viewing, entering, and editing data contained in the tables. * Forms also allow you to control how other users interact with the data in the database. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

6. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787 1.In the Navigation pane, click a table. 2.Click the Create tab. 3.Click Form. 4.Customize the form using the tools in the Form Layout Tools tab. The easiest & quickest way to create a form is to use the Form tool!

7. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787 A form allows the user to enter data into various formats of a data entry screen All fields in the table are automatically included in the form when the Form Tool is selected and the form opens in Layout view

8. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787 Form View Layout View Design View

9. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787 Direct input of data in the appropriate date fields of a database, through the use of a human data- input devices such as keyboard, mouse, stylus, or touch screen, or through speech recognition software.

10. Access Lesson 4 Lesson Plans Michele Smith North Buncombe High School, Weaverville, NC 28787

11. * Controls - Controls let you view and work with data in your database application. The most frequently used control is the text box. Access have about 20 built-in controls, which can be placed on forms to provide some specific functionality to the form. * Textbox Controls – A standard Window-s style text box that a user can type text into. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

12. Aligning and resizing controls

13. * Bound Controls - You use bound controls to display values that come from fields in your database. The values can be text, dates, numbers, Yes/No values, pictures, or graphs. For example, a text box that displays an employee's last name might get this information from the Last Name field in the Employees table. * Unbound Controls - You use unbound controls to display information, pictures, lines or rectangles. For example, a label that displays the title of a form is an unbound control. * Label Controls – A control that displays some text, but can’t be manipulated by the user. Labels are usually paired with another control, such as a Text Box, and used to display the name of the control. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

14. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787

15. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787 Themes make customizations to the appearance of databases much easier and more uniform than in the past.

16. Access Lesson 4 Lesson Plans Michele Smith – North Buncombe High School, Weaverville, NC 28787