1. Warehouse/Fixed Assets Annual Division of Business Services Training

2. Central Warehouse/Fixed Assets District Operations Complex 4309 Warrior Drive Suite C

3. Functions Central Receiving Fixed Assets Moving Crew
Warehouse Stores Issues
General Supplies
Maintenance Supplies
Transportation Supplies
Custodial Supplies
Mailroom
Mobile Device Distribution Center

4. KACE Work Orders https://kace.mcallenisd.net/userui/welcome.php
Disposals/Transfer of Assets (Fixed Assets)
Table/Chairs (delivery and pickup)
Moving Crew (Moving)

5. Requests to Borrow Tables and Chairs
Please plan ahead
We have a limited supply of tables and chairs
Requests are on a first-come-first serve basis
Log on to the MISD KACE USER PORTAL

6. Requests to Borrow Tables and Chairs
Two work orders are required when requesting tables and chairs
First Work Order – Delivery of tables/chairs
Second Work Order – Pickup of tables/chairs
Identify the quantity needed, number of days required, location etc.

7. Central Receiving
Items to be shipped to Central Warehouse, use PE ID S800 on purchase order.
Fixed Assets
High Pilferage
Items that require the use of a forklift, pallet jack or other materials handling equipment
All other items can be shipped to your site/campus.

8. Pitney Bowes SendSuite Desktop
Used for tracking delivery of packages
Web page:
Events will indicate: Date/Time Received, Routed, Receivers Name, and Delivered packages.

9. New Classroom Furniture Request Form
For new classrooms/increases in enrollment
Requires approval from Connie Lopez
Complete form and attach to KACE Work Order
Be specific in description
Include brand, model #, color, size, and other descriptors such as wood, metal, etc.

10. Moving Crew Work Requests
Log on to the MISD KACE USER PORTAL

11. Moving Crew Requests for Computers
Request should be submitted to the Technology Service Desk
Use Hardware Category
DOT staff will mark the computers for disposal
DOT will forward Work Order to Fixed Assets Department
No need to enter two work orders
Submit Add/Transfer/Disposal form to the Fixed Assets Department.

12. Warehouse Stores Issues
To place a Stores Issue, use SIOEUB
Under SI – Stores Inventory, select OE and then UB.
Click on the Add Mode symbol.
Order ID – Click ellipse button to auto seed order number

13. Warehouse Stores Issues
Description – Enter a general description for the entire order.
Year – Will default
Status – Will default to NW for New Order
Primary Warehouse – Click the drop-down arrow and select WHS1 Central Warehouse or WHS 2 Maintenance Warehouse or WHS3 Transportation Warehouse
Secondary Warehouse – Will default to user’s pre-defined security code.
Requested By – Will default to user’s name.
Requested Date – Will default to current date.
Customer ID – Enter PEID for school or department.
When all required fields are entered, press Enter to save the record.

14. Warehouse Stores Issues
The Items tab will automatically be selected.
Qty Ordered – Enter quantity for item being ordered.
Product ID – Use ellipse button to access lookup to find product code.
Account – GL will default, enter the entire account number.

15. Warehouse Stores Issues
When all required fields are entered press enter to save the record. Make sure you get the Record Accepted message.

16. Mail Services Procedures
District mailman services are conducted on Monday, Wednesday and Friday’s
All mail services are for school related business only and are done through Central Warehouse Department for proper postage and billing
All regular mail must be received at Central Warehouse no later than 2:30 p.m. to go out the same day
Code all envelopes on the top left-hand side with your site number for proper billing

17. Monthly Postage Budget
Campus personal must review past expenditures for postage and budget sufficient funds for school year
Utilize Class Object 6299
Bring GL00027 when dropping off mail to ensure your account has sufficient funds

18. Standard Mail-Nonprofit Procedure
To qualify for standard mail rates, mail must contain the following type of information:
Newsletters
Announcements
Booklets
Procedures
You must have 200 pieces or more
Mail must be sealed.
Each piece must be identical in weight
Each piece must have the following notation on the upper right corner:
US Postage Paid
McAllen, Texas
Permit #275
Non-Profit
You may have the MISD Print Shop print this indicia on your envelopes
If your mail qualifies for bulk rate, you will be required to process it as such

19. Standard Mail-Nonprofit Procedure
You must include PS Form 3602-N with your mail and provide Central Warehouse with a “6299” account
Retain a copy for your records
You must deliver your standard mail no later than 2:30 p.m
The following information must be filled:
Name & Address of Campus/Department
Exact number of pieces
Signature of mailer and telephone number

20. Express Carrier Procedures
All express mail pieces must be brought to Central Warehouse and prepared by the user
Must include a valid “6299” account
When using federal funds, obtain prior approval from Federal Programs Director
Envelopes and labels for priority mailings are available at Central Warehouse
All express packages must be brought to Central Warehouse no later than 2:00 p.m

21. Carrier Rates Federal Express up to 8 oz.
Priority Overnight (Morning Delivery) - $18.00 Subject to change
Standard Overnight (Afternoon Delivery) - $16.00 Subject to change
Lone Star Overnight up to 8 oz.
(Service Area: Louisiana – New Mexico, Oklahoma, Texas only)
Overnight Ground (Afternoon Next Day Ground) - $3.43 Subject to change
Next Day Air 10:30 a.m. (Morning Delivery) - $6.57 Subject to change
Next Day Air 3:00 p.m. (Afternoon Delivery) - $5.69 Subject to change
DHL for International packages only

22. For questions & assistance contact
Javier Gallegos, Coordinator for Warehouse Assets
(956)