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Published byPearl Morris Modified over 9 years ago
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BORN Ontario: Unaccomodated Client Upload
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2 Building Your File The file you wish to upload must be in a specific Excel layout. There are 8 mandatory columns and 16 conditional columns All column headers are mandatory and must be in the correct order
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3 Building Your File – Mandatory Fields TPA, MPG, FirstName, LastName, DateOfBirth, PostalCode, EstimateDeliveryDate, RequestDate All dates must be entered in the format YYYYMMDD. Example: 20130927 The Postal Code must be entered with no spaces
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4 Building Your File – Mandatory Fields If you do not have a client’s date of birth please use 19000101 If you do not have a client’s postal code or they are from out of the country, please use the postal code of your practice group.
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5 Building Your File – Conditional Fields PracticeFull, DistanceCatchment, OtherReasons, HospitalIntegrationIssue, Hospital1, Hospital1Issue, Hospital1issueOther, Hospital2, Hospital2Issue, Hospital2issueOther, Hospital3, Hospital3Issue, Hospital3issueOther, Hospital4, Hospital4Issue, Hospital4issueOther
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6 Building Your File – Field Rules You must select 1 of the 4 main reasons (i.e. PracticeFull, DistanceCatchment, OtherReasons, or HospitalIntegrationIssue) Enter the letter Y in the column that applies to the reason the client was unaccomodated Leave the column blank if the reason does not apply If OtherReasons is selected, you may enter up to 100 characters for the reason
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7 Building Your File – Field Rules Example: PracticeFullDistanceCatchmentOtherReasonsHospitalIntegrationIssue Y Y Enter reason here Y
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8 Building Your File – Field Rules If you select HospitalIntegrationIssue you may supply reasons for up to 4 hospitals You must supply details for at least 1 hospital When selecting the hospital, you must enter the correct 4 digit reference code NOT the hospital name. When entering the reason you must enter the appropriate reference code OR up to 100 characters for the “other” reason.
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9 Building Your File – Field Rules Hospital Integration Issue Codes: Pick List ValuePick List item 1lack of privleges 2cap on number of births
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10 Building Your File – Field Rules Example: HospitalIntegrationIssueHospital1Hospital1issueHospital1IssueOther Y19361 Y17772 Y1661Enter reason here
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11 Upload Screen When you have logged in to the invoice system click the Un-accom Client tab You will presented with 4 sub-options, select Upload File
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12 Upload Screen On the next screen click Browse to find the file you wish to upload.
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13 Upload Screen An dialog box will open that will let you navigate to where you have saved you Excel file. Once you have selected your file click the Upload File button.
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14 Upload Screen An dialog box will open that will let you navigate to where you have saved you Excel file. Once you have selected your file click the Upload File button.
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15 Upload Screen If the upload is successful you will receive a message showing the number of records uploaded.
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16 Upload Screen A copy of what you have uploaded will be displayed on the screen for verification.
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17 File Specifications The specifications needed to build your Excel file and the associated reference codes is posted on the BORN Ontario Website: http://www.bornontario.ca/born-information- system/data-entry-training/ Under the Midwifery section – Training Tools
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18 Questions? www.BORNOntario.ca helpdesk@BORNOntario.ca 1-855-881-BORN (2676)
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