1. Welcome to Bulk Mail Training Presented by: Larry Steen Mail Services X-4831 or 361-570-4831

2. 2 MAIL SERVICES zHave you visited our website? zPostal Services updates are posted as we receive? zTo view go to the Business Services homepage click on Mail Services: http://www.uhv.edu/Business/

3. 3 What is Bulk Mail? zBulk Mail is defined as mail (200 or more pieces) of identical items sent to individual addresses at less than first class rates and paid in one lot. zMail may consist of letters, flats, flyers, newsletters. zDo not send pens, pencils anything causing uneven mail piece.

4. 4 Why would you use Bulk Mail? z Save money $51.80 on 200 pieces z Mail out over 200 pieces

5. 5 Permit zUHV non-profit permit number must be placed or printed where the postage stamp would usually be placed. Permit labels can be found on the “P” Drive, Postage folder. Non-Profit Org. U.S. Postage PAID Victoria, Texas Permit No. 260

6. 6 zMail Services website under Business Services homepage has forms for your use. zThe Postal Service has made changes effective 11/23/08 to the address of discounted mail. Department address list must be verified with the Postal Service prior to printing of labels. This will save the mailer and the Postal Service money. Victoria Presort for a minimal fee will verify your address list. For more information, contact Larry Steen, Mail Services Clerk. zThe Bulk Mail Form & Bulk Mail Worksheet will need to accompany all of your mailings. http://www.uhv.edu/Business/MailServices/http://www.uhv.edu/Business/MailServices/ zSort by the first 3 zip codes. Procedures

7. 7 Procedures (continued) zAddress placement on envelopes yType or machine-print in dark ink on a light background with a uniform left margin. yLeft-justify every line in the address block. yUse two-letter state abbreviations. yUse one space between city and state, two spaces between state and ZIP+4 code. yUse appropriate ZIP+4 code (if unknown, use 5-digit ZIP Code). zThe Post Office requires that the mail be delivered to them in trays. These are available in the mailroom. If mailing flats (oversize envelopes) the Post Office requires they be delivered in sacks. zThe Bulk Mail must be in trays not paper boxes and counted.

8. 8 Procedures (continued) zAfter sorting, counting and preparing the necessary bulk mail forms request your mailing to be picked up or deliver to Mail Room. zAfter reviewing the mail out the Mail Services will deliver to the post office.

9. 9 Rates For Bulk Mailing Based on Zip Codes: (snapshot from USPS statement) Presorted Rates – Letters and Flats 3.3 oz. and or less None (779) B1. 3/5 Letter.155 x_____ pcs. = $______ B2. Basic Letter.164 x_____ pcs. = $______ (779) DSCF B9. 3/5 Letter.113 x_____ pcs. = $______ B10. Basic Letter.131 x_____ pcs. = $______

10. 10 Mixed Mail zConsists of mail outside the 779 zip code. z150 pieces of the same zip will require you to sort and account for the number to claim a discount on the mailing. zList the totals on the Bulk Mail Worksheet.

11. 11 Notes zUHV bulk mail permit #260 must be in the postage stamp area. zComplete the Bulk Mail Worksheet and UHV Bulk Mail form and attach to your Bulk Mail. zThe US Postal Service Statement may be completed in the mailroom. http://www.usps.com/forms/_pdf/ps3602nz.pdf http://www.usps.com/forms/_pdf/ps3602nz.pdf zSamples of each are available on the “P” drive, Postage folder. zBulk Mail is delivered to the downtown Post Office.

12. Thank You! If you have any questions or concerns: Call Larry Steen X- 4831