1. Communicating with your Policymakers Shireen Malekafzali, Senior Associate Rebecca Flournoy, Associate Director PolicyLink

2. 2 PolicyLink A national research and action institute advancing economic and social equity by Lifting Up What Works Center for Health & Place Works to create neighborhood conditions that encourage health.

3. What we’ll cover today -How to set up a visit with you representative -How to prepare for the meeting -How to write a letter to your legislator GOAL - Comfort accessing your representatives and sharing your experiences and opinions 3

4. Finding Your Representatives Call and ask: 202.224.3121 Use the web: – http://www.senate.gov/ http://www.senate.gov/ – http://www.house.gov/ http://www.house.gov/ 4

5. Finding your representatives HouseSenate 5 Type in your zip code or state

6. Contacting your representative Call your representative directly – A legislative aid will likely pick up. – State that you are a constituent. – State why you are calling. To set up a meeting. To voice your opinion on a topic. To share your thoughts. Send an email correspondence – Make sure to follow-up Consider the timing of your visit 6

7. Preparing to talk to policymakers Establish your agenda and goals Identify who will participate in the meeting Know the policymaker’s background Hone your messages –simple and short Be strategic about who attends and who speaks Prepare a 1-page summary to leave Practice (role play) 7

8. What to expect Be prepared to wait Be prepared to meet with staffers Stay focused and be brief Be accurate and generous with praise Be careful not to close doors Leave something behind Follow up: express thanks and an interest in continuing the conversation 8

9. Writing letters to elected officials Be clear and concise – Keep letters to one or two pages – Address only one issue per letter Identify yourself and your constituency – Who you are and who you represent Give an example of a personal story Sign it personally 9

10. Remember: You don’t have to be a policy expert. You are a constituent concerned about how policy impacts you and your community. Your representative should be made aware of your position to be able to appropriately represent you. Policymakers want to hear from their constituents. They want to make connections. They want to be reelected. 10

11. Shireen Malekafzali shireen@policylink.org Rebecca Flournoy Rebecca@policylink.org www.PolicyLink.org