1. 2011 DataDirector User Conference “Data Detox” Jay Schupp, REDI Project Manager EUPISD

2. Welcome Goals – Develop good data habits – Establish data culture – Where to go for help – Review “Processing your core data” handout

3. Data Requirements 4 core files – Demographics, Roster, User, Course How data is imported How data is related Longitudinal data explained What other data can be imported – MEAP, MME, ACT Plan/Export, etc. – Regional assessments, STAR, Dibels, Dibels Next, ASVAB……………endless!

4. Relational Data Demographics File (implants record) StudentID (UIC) Fname Lname Gender ……..Roster File (activates record) StudentID (UIC) Teacher FilePIC/TeacherID PIC/TeacherIDCourseID FnameSchool LnameGrade EmailTerm ……..Period Course File CourseID Course Lname Course Sname

5. Data Validation Exporting data from Student Systems Review DataDirector import files – what to look for – Refer to “Processing your core data” How to fix data errors – Fix data at the source Data dictionary. Field mapping from student information systems to 4 core files

6. Data Dictionary - Mapping PS/DD Field NamePS/SRSD FieldName (Students Table)SRSD Field Number, PositionDescription UICMI_SRSD_StudentUIC(SRSD Field 124, 871–880)Student Unique Identification Code SIS_IDID gradeGrade_Level lastnameLast_Name(SRSD Field 6, 020–044)Name (Last, First, MI) firstnameFirst_Name(SRSD Field 7, 045–059)Name (Last, First, MI) middlenameMiddle_Name(SRSD Field 8, 060)Name (Last, First, MI) SRSD uses MI addressMailing_Street(SRSD Field 13, 102–121)Street Address cityMailing_City(SRSD Field 14, 122–141)City stateMailing_State zipMailing_Zip(SRSD Field 15, 142–151)Zip Code phonehome_phone State_SchoolNumberMI_SRSD_AdminUnit(SRSD Field 5, 015–019)School or Facility Building_DescriptionBuilding genderGender(SRSD Field 11, 081)Gender Code Demographics mapping example

7. Data Validation “Data Detox” teams Developing good data “habits” Incorporate common data standards – commondatastandards.orgcommondatastandards.org Garbage in = Garbage out What is clean data and why is it necessary

8. Bad Data - Examples

9. “Fixing” Data 1.Correct data at the source (Student System) 2.Setup translations in your DataDirector site

10. State Reporting (TSDL) Teacher PIC (change for SIS/Local ID) Course ID http://mi.gov/cepi/0,1607,7-113- 986_50502_57560---,00.html http://mi.gov/cepi/0,1607,7-113- 986_50502_57560---,00.html http://nces.ed.gov/pubs2007/2007341.pdf

11. Teacher PIC Available from CEPI REP site – http://michigan.gov/cepi/0,1607,7-113- 986_10478---,00.html http://michigan.gov/cepi/0,1607,7-113- 986_10478---,00.html Available now in PowerSchool and Skyward

12. Wrap Up Reporting to multiple State systems – TSDL, MSDS, Count Day, ??? – Requires clean data Question and Answer Thank you

13. Contact Information Jay Schupp REDI Grant Project Director/Network Systems Engineer EUPISD (906) 632-3373 x127 (office) (906) 440-2296 (cell) jschupp@eup.k12.mi.us http://www.eup.k12.mi.us/redi