1. Associated Students Inc. Budget Request Process A guide to requesting a budget for fiscal year 2014-2015.

2. Associated Students Incorporated (ASI) Statement of Purpose 0 Associated Students Incorporated is a non-profit auxiliary which exists to support the educational mission of CSU Channel Islands. 0 ASI facilitates learning and development through integrative and co-curricular approaches 0 Identifies and responds to major student issues and initiatives 0 Implements sound business practices which uphold the fiduciary responsibility associated with the management of student fees 0 Funds the operation and facility of the CI Student Union ASI Board of Directors 0 The Board of Directors is comprised of nine students, three University Administrators, one University Faculty member, and one community member. 0 The ASI Board is responsible for the oversight and management of ASI, which includes the allocation of ASI funds.

3. BASC 0 Budget Allocation and Spending Committee (BASC) 0 The BASC was created as a committee of the ASI Board of Directors tasked to oversee the process of ASI budget requests. 0 The BASC is comprised of six ASI Board Members—four students and two non-students. 0 The BASC presents all budgets to the ASI Board who can either approve, amend, or deny the budget requests.

4. BASC Timeline Schedule Mandatory Meeting with Christine Thompson, ASI Assistant Director Tuesday January 22, 2014 - Friday, February 7, 2014 Student Union Building 2015 Requestors must turn in final budget packets to the Student Union Information Desk by Friday, February 7, 2014 @ 5:00 PM Budget Presentations February 11 - 27, 2014 Areas/Organizations will sign up to present during their meeting with Christine Thompson BASC Budget Deliberations March 3-5, 2014 Student Union - Coville Conference Room Present to ASI Board Thursday March 6, 2014 @7:40 AM Student Union - Coville Conference Room BASC will inform requesters of 2014-2015 budgets by March 20, 2014 (if allocations approved by ASI)

5. Budget Packet (Items you will need) 0 BASC Procedures BASC Procedures 0 ASI Budget Request form ASI Budget Request form 0 ASI Budget Builder in excel ASI Budget Builder in excel 0 ASI Budget Request PowerPoint ASI Budget Request PowerPoint 0 Account Information Account Information Helpful Links

6. Budget Request Check List  Read and sign the ASI Budget Allocation and Spending Procedure.  Complete ASI Budget Request Form.  Complete ASI Budget Builder in Excel.  Schedule mandatory meeting with ASI Assistant Director, Christine Thompson, before Friday, February 7, 2014.  Complete Budget Request PowerPoint and present to the Budget Allocation and Spending Committee (BASC). If you would like a copy of your 2013-2014 request or current budget reports please email Christine.m.thompson@csuci.edu.Christine.m.thompson@csuci.edu

7. Budget Allocation and Spending Procedure Guidelines 0 Prior to building your budget, please read the Budget Allocation and Spending Procedure. Budget Allocation and Spending Procedure 0 You can also pick up a copy at the Student Union Information Desk. You are required to turn in the BASC procedures signed acknowledgement with your budget packet.

8. Quick Facts

9. Creating a budget request using the Budget Builder in Excel 0 Step 1: Fill in your area’s Fund and Department Number. If you do not know this information follow the link to Account Information.Account Information 0 Step 3: Identify what is being requested and choose the appropriate account. 0 Step 4: Identify and enter budget in the month the expense will occur.

10. Example 0 I am requesting $2,500 in promotional items that I will be purchasing in August to kick-off the Fall semester. Enter requested budget in empty white cell

11. Mandatory Meeting 0 Schedule a meeting with the ASI Assistant Director, Christine Thompson, between January 21, 2014- February 7, 2013. 0 To schedule a meeting, email Christine.m.thompson@csuci.edu with your preferred date and time.Christine.m.thompson@csuci.edu 0 Please bring the following items to the meeting: 1. Signed Budget Allocation and Spending Procedure. 2. Signed and completed Budget Request Form. 3. Completed Budget Builder (electronic copy).

12. Questions Please contact Christine Thompson at christine.m.thompson@csuci.edu christine.m.thompson@csuci.edu Thank you!