1. Government Procurement Reform Agency Procurement Planning June Ralston | Team Leader Agency Briefing Session | 21 April 2010

2. Together we’re seizing the opportunities To save money across the whole of government To build procurement capability & capacity To make government the customer of choice To build taxpayers’ confidence in how government spends money

3. Together we’re making a difference Saving money across the whole of government: Strong support for ‘all of government’ contracts Valuable information on wider procurement spend

4. Together we’re making a difference Investing in & building procurement capability: 107 applications for subsidised CIPS education Strong uptake of procurement training

5. Enhancing NZ business participation Simplify doing business with government Better information about opportunities More time to respond to opportunities Better engagement earlier

6. Stakeholder engagement Supplier & agency interviews Advisory groups: o Strategy Group o Procurement Development Technical Advisory Group o Business Reference Group

7. Supplier feedback  Not all agencies submit planning documents  Not always kept up to date  Information is patchy across government  Not enough advance notice  Information difficult to find on GETS

8. Agency feedback Guidance & templates not easy to find Variety of templates Low agency priority Procurement planning not always integrated into annual planning cycle No single point of accountability

9. Current requirements  2 planning documents: o Strategic Procurement Outlook o Annual Procurement Plan  Rolling annual plans with 6 monthly updates  Posted on government website  Indicative only – not legally binding

10. Application Government departments NZ Police & NZ Defence Force ____________________________________________________________________________________________________________________________________________________________ Goods & services > $100,000 Constructions services > $10 million ________________________________________________________________________________________________________________________________________________________________________________ New purchases Recurrent contracts that are due for renewal New collaborative approaches to market

11. Improvements for everyone One place to go - MED’s new web pages Currently on GETS & MED websites In transition phase Launch by 1 July

12. Improvements for suppliers Single searchable procurement plan More comprehensive & consistent information More timely notification

13. Improvements for agencies Improved Guidance notes New Annual Procurement Plan template Stronger link with annual budget planning Communications with Chief Executives Dedicated support on submitting plans

14. New APP template - excel spreadsheet User guidance – tabs 1 & 2 APP template – tab 3 GETS codes – 3 different listings – tabs 4, 5 & 6 Mandatory fields: o Type of purchase o GETS category & code o Indicative date o Contact person o Region

15. Benefits for agencies Enhanced engagement with suppliers Better quality responses to tenders Better solutions – better outcomes Greater value for money More opportunities for collaboration

16. milestonedate Submit SPO & APP to MED28 May 2010 MED collates SPOs & APPsJune 2010 New web pages launched1 July 2010 MED posts collated documents on web10 July 2010 6 monthly reminder26 November 2010 6 monthly updates due23 December 2010 Timeline

17. QUESTIONS? Agency Procurement Planning

18. Government Procurement Reform Agency Procurement Planning