1. RLG Programs Archives and OCLC Whats in it for them (and for us) Ricky Erway OCLC Programs and Research Members Council May 21, 2007

2. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 2 WHAT LIES AHEAD What is unique about archives? Overview of archival standards What can OCLC do for archives? What can archives contribute to the OCLC community? Overview of ArchiveGrid Related activities Discussion

3. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 3 ARCHIVES History, and who we are, lies in the material remains of the past... in archives. the store rooms of humanity The architecture of access to the remains of the past. The prefix arche is Greek for beginning, origin, foundation, source, first principle, first place of power, authority, sovereignty. Archives are all about narratives and histories of origin, identity and belonging, and the politics of ownership, organization, access and use. From the Archives Manifesto http://documents.stanford.edu/archives/27

4. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 4 WHAT MAKES ARCHIVES UNIQUE? Contents largely donated Unpublished works, usually unique Acquisition of whole collections Collections = boxes, folders, documents… Catalog whole collections; rarely item-level Tighter collecting focus No lending Different motivation for digitization Researchers come to them to see their collections

5. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 5 WHAT MAKES ARCHIVES SIMILAR? Technological challenges and opportunities Collection management Description Public access Preservation Digitization

6. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 6 Archival standards MARC AMC Sample record Marc AMC record Encoded Archival Description (EAD) Finding aid examples Muir Family Papers Taber - Sutro Heights (with images) Taber - Sutro Heights Patrick Breen Diary (image/transcription) Patrick Breen Diary Encoded Archival Context (EAC) EAC implementation Archives of the State of Florence Record for Camillo GuidiCamillo Guidi Encoded Archival Guide (EAG) EAG implementation Guide to Spanish and Iberian American Archives

7. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 7 Whats in it for them? Learning from libraries successes Disclosure Aggregation Digital preservation Piggy-backing on expertise SGML/XML Standards processes Tool kits

8. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 8 OCLC Services of interest to archives ArchiveGrid WorldCat Identities WorldCat Registry CONTENTdm and repository services CONTENTdm Web Archives Workbench WorldCat.org screen WorldCat.orgscreen

9. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 9

10. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 10 Whats in it for us? Learning from archives successes Collection-level description Handling of primary source materials Use of the content they contribute Primary sources to supplement Provides historical context Many libraries have or are affiliated with archives Economize by integrating similar functions Aggregate and disclose

11. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 11 ArchiveGrid A reciprocal example Archival Resources, first iteration User testing Audience identification ArchiveGrid launched Demo Search MARC examples 1, 212 Finfing aid examples 1, 212

12. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 12 User testing 2003 focus group faculty and graduate students 2003 Advisory group archivists, public service librarians, user behaviorists 2004 Focus groups Undergrads, grad students, genealogists Usability studies Genealogists, graduate students, faculty Rapid Iterative Testing and Evaluation Log analysis Navigation, search terms, selections

13. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 13 Before After

14. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 14 A SAMPLE JOURNEY ACROSS ARCHIVEGRID Gertrude Stein Sylvia Beach Ezra Pound Hemingway, Man Ray, E.E. Cummings James Joyce George Antheil Olga Rudge Virgil Thomson Gertrude Stein From Finding Degrees of Connection through RLG Archival Resources - Kevin Opstedal, RLG FocusKevin Opstedal

15. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 15 Related RLG Programs activities Survey of library, archive and museum relationships Extend the WorldCat Registry Analyze and assess the draft EAC standard for usability and application in existing resources. Web Archiving Expediting metadata creation, sharing, interoperability, disclosure; persistent identifiers; shared terminologies Digitization Matters: Breaking through the barriers -- Scaling up digitization of special collections

16. RLG Programs Archives and OCLC -- Whats in it for them (and for us) Research and New Technologies Interest Group, Members Council, May 21, 2007 16