1. DAFv2 Hands on Lab 1

2. Agenda Administration Manager Administration Manager Roles, General Settings, Job-Types, Phases, Users, Workstations, Collections Check-In Manager Check-In Manager Batches, Jobs Phase Manager Phase Manager Example Scenario demonstrating the features Reporting Manager Reporting Manager System Workflow, Pending Jobs, Late Jobs, User Rates, Report Builder Search Search Archiving Manager Archiving Manager Archive, Confirm, Check-Out Retrieval Manager Retrieval Manager Retrieve Job using Barcode (example) 2

3. Administration Manager Responsible for Adjusting the System Configurations such as: Roles/Permissions General Settings Job-Types Phases Users Workstations Collections 3

4. Administration Manager: In DAFv2, we maintain the following relation: Roles-Permissions 4

5. Administration Manager: Adding a new Role: Roles-Permissions Click Here Type Role Name Select Permissions 5

6. Administration Manager: Permission Tree Examples: Roles-Permissions Simple UserShift Operator Administrator 6

7. Administration Manager: This module configures: 1- Storage Media Types Size, Barcode Abbreviations, FTP Path (in case of online storage) 2- Operating System 3- Language 4- Job Condition 5- External ID Type 6- Device General Settings 7

8. Administration Manager: Configuring General Settings: General Settings Click Here Adjust Setting Parameters Select Setting to Adjust 8

9. Administration Manager: Each Job-Type defines a different path or flow of the Job in the system that is usually related to actual Physical types. Example: Books can be OCRed while photos cannot. Arabic Books require a different OCR software than Latin Books. Job-Types 9

10. Administration Manager: Each Job-Type has: 1- Identifying Name and Description. 2- Maximum Life Time (otherwise considered as a Late Job). 3- Folder Naming Convention. 4- Media Types this Job-Type should be archived on. Job-Types 10

11. Administration Manager: Job-Types Click Here Adjust JobType Parameters Define Associated Media Types Click Here 11

12. Administration Manager: The Phase defines the set of checks and actions to be performed on the Job on starting or on finishing the Job. For Each Phase: 1- Phase Name 2- Maximum Period 3- XML Phase Definition Phases 12

13. Administration Manager: Phases Click Here Adjust Setting Parameters Click Here Put Phase in Desired Domain Change Phases Sequence Update Sequence 13

14. Administration Manager: Each User has: 1- User Name and Password 2- Role 3- Maximum number of Jobs at a time 4- Phases he is able to perform 5- IsLDAP or not 6- IsActive or not Users 14

15. Administration Manager: Users Click Here Available and Assigned Phases User Details Click Here 15

16. Administration Manager: Each Workstation has: 1- Name or IP 2- Physical Location 3- Working Directory 4- Operating System 5- Devices attached to 6- Phases that can be performed on 7- Media Types that can be archived on Workstations 16

17. Administration Manager: Workstations Click Here Attached Media Workstation Details Available and Assigned Phases Click Here 17

18. Administration Manager: Each Collection has: 1- Owner, Project, In-Charge (BA-Internals) 2- Name and Path on Server 3- Users and Workstations that can work on this Collections Collections 18

19. Administration Manager: Collections Click Here Collection Details Users Workstations Click Here 19

20. Check-In Manager Allows for the addition of new Batches and Jobs into the System. Integrated with the Check-In Plug-ins to extract the Jobs Metadata from the different ILS Systems or Other Sources. 20

21. Check-In Manager: Batches Each Batch: is part of a Collection. has a default Job-Type. 21

22. Check-In Manager: Batches Click Here Batch Details Collection Job Type Click Here 22

23. Check-In Manager: Jobs Metadata can be extracted using Check-In Plug-ins Assign Job to a Starting User and Phase A Job can be Pre-Assigned for all its Phases. 23

24. Check-In Manager: Jobs Click Here Enter External ID 24

25. Check-In Manager: Jobs Job Details Manage Job IDs Job record (Marc) Pre-Assign path to Job Click Here 25

26. Check-In Manager: Jobs 26

27. Phase Manager Allows the Operator to: Get Job Upload Job Download Job Finish Job Reject Job Redirect Job 27

28. System Modules: Job Life Cycle Job life cycle 28

29. Phase Manager: Example Scenario: Get New Job 29

30. Phase Manager: Example Scenario: Available Jobs 30

31. Phase Manager: Example Scenario: Started Jobs Upload Selected Job 31

32. Phase Manager: Example Scenario: 32

33. Phase Manager: Example Scenario: Started Jobs Download Selected Job 33

34. Phase Manager: Example Scenario: 34

35. Phase Manager: Example Scenario: Job History 35

36. Phase Manager: Example Scenario: Started Jobs Finish Selected Job 36

37. Phase Manager: Example Scenario: 37

38. System Modules: Job Life Cycle Job life cycle 38

39. Phase Manager: Example Scenario: Get New Job 39

40. Phase Manager: Example Scenario: 40

41. Phase Manager: Example Scenario: Reject Selected Job 41

42. Phase Manager: Example Scenario: 42

43. Phase Manager: Example Scenario: Approve Rejection Pending Jobs 43

44. System Modules: Job Life Cycle Job life cycle 44

45. Phase Manager: Example Scenario: Redirect Selected Job 45

46. Phase Manager: Example Scenario: 46

47. Phase Manager: Example Scenario: Get New Job47

48. Phase Manager: Example Scenario: 48

49. Phase Manager: Example Scenario: Finish Selected Job 49

50. Phase Manager: Example Scenario: 50

51. Phase Manager: Example Scenario: Job History 51

52. Phase Manager: Example Scenario: Get New Job 52

53. Phase Manager: Example Scenario: 53

54. Reporting Manager System Workflow Pending Jobs Late Jobs User Rates Report Builder 54

55. Reporting Manager: System Workflow Click Here Choose Filter 55

56. Reporting Manager: Pending Jobs Approve Request Deny Request Download Job Upload Job 56

57. Reporting Manager: Late Jobs 57

58. Reporting Manager: Change Metadata and Priority Change Title Change Priority Click Here 58

59. Reporting Manager: User Rates 59

60. Reporting Manager: Report Builder Direct SQL Choose Criteria Define Attributes Click Here Query 60

61. Reporting Manager: Saved Reports 61

62. Reporting Manager: Report 62

63. Search Capabilities Simple Search Advance Search 63

64. Search Capabilities Click Here 64

65. Searching Capabilities: Advanced Search Click Here 65

66. Search Capabilities Change Flow TypeGet FilesDelete Job Overwrite FileForced Assignment 66

67. Search Capabilities 67

68. Archiving Manager Archive Jobs Confirm Media Check-Out Jobs 68

69. Archiving Manager: Archive Destination Media Type First Fit Manual Selecting Start Archiving Progress Bar 69

70. Archiving Manager: Confirm Media Choose Media Confirm MediaDiscard Media 70

71. Archiving Manager: Check-Out Jobs Choose Jobs Check out 71

72. Retrieval Manager Retrieve Jobs from the different Medias and Media Types Assign them to a phase in the system, recommend the last User performed this Phase. 72

73. Retrieval Manager: Search Search Job 73

74. Retrieval Manager: Search (cont.) 74

75. Retrieval Manager: Retrieve and Assign Archiving History Retrieval Plug-in Retrieve 75

76. For more details about DAF please refer to http://wiki.bibalex.org/DAFWiki http://wiki.bibalex.org/DAFWiki 76

77. Thank You 77