1. Mr. Michael Eckels (URS) 23 March 2005
Environmental Management System (EMS) Installation EMS Awareness Training 221st BSB Wiesbaden
Mr. Michael Eckels (URS)
23 March 2005

2. Purpose
Provide a basic understanding of what is an Environmental Management System (EMS)
Describe why an EMS is necessary
Show the benefits of EMS
Explain in short the EMS process and EMS Model
Present the 221st BSB‘s Environmental Policy
Explain the 221st BSB‘s significant environmental aspects and the relationship between mission activities, aspects and impacts
Describe what BSB personnel and members can do to protect the environment
Explain roles and responsibilities in achieving conformance with the 221st BSB‘s environmental policy, procedures and EMS
Present the procedure for eliminating non-conformities with EMS requirements
An EMS is a flexible process that thrives on change- because each component responds to changes in another - the EMS can adapt to changes affecting the organization -from changes in regulations to changes in mission
An EMS is transparent in several ways - it is based on standard components that are understood by those actively implementing the EMS and the is general awareness within the overall organization. Finally, those outside the organization are provided an opportunity to understand the EMS
An EMS benefits each activity of an organization seeking to make each more efficient - an EMS requires that you look at your organizations activities - often when this happens, the practitioner is empowered to make the activity more efficient
A well designed EMS reflects the mission and goals of the organization and supports that mission by making the organization more efficient and cognizant of those things that could hamper, or interfere with, the mission
An EMS always looks to improve efficiency and effectiveness of the organization - and because an EMS is a process that is designed for long-term review and planning, it allows an organization to address improvement over a manageable timeframe
Employee Presentation p 2

3. What is an Environmental Management System?
An organizational approach to environmental management
Provides a structured framework specifically designed to achieve continual environmental improvement
EMS is short for environmental management system
EMS is...see slide
Employee Presentation p 3

4. Why EMS?
EO April 22, “Greening the Government Through Leadership in Environmental Management”
Implementation of an EMS by 31 Dec 05
July 13, Army Environmental System Action Memorandum from the Deputy Assistant Secretary of the Army
Army installations must adopt ISO as a goal
Full conformance with ISO NLT FY 09
June 25, 2004 – Memorandum, AEADC, HQ USAREUR/7A, subject: Environmental Stewardship
Co-signed by Deputy Commanding General/Chief of Staff and Director IMA-E
December 28, 2004 – Memorandum, AETV-CG, HQ V Corps, subject: V Corps Tactical Environmental Policy
Support development and implementation of an EMS
All DoD installations world-wide have to implement EMS.
Important documents:
EO13148
DA Memo of July 01
Policy of HQ USAREUR (U.S. Army Europe) and 7th Army concerning environmental stewardship
V Corps Tactical Environmental Policy
Employee Presentation p 4

5. Benefits of EMS Positive effect on compliance and performance
Improved environmental awareness, involvement and competency across organization
Better communication of environmental issues - internal and external
Improved efficiency, reduced costs, greater consistency in environmental program
Continual improvement aspect allows flexibility, and opportunity to correct imperfections
Better relationships with regulator
Identification of risk and prevention of problems outside of regulatory requirements - e.g., aging infrastructure
Employee Presentation p 5

6. Planning & Preparation Implementation & Operation
EMS Process: Plan Do Check Act
Continual Improvement
Environmental
Policy
Management
Review (AAR)
Planning & Preparation
Checking
& Corrective Action
Execution:
Implementation & Operation
Employee Presentation p 6

7. 221st BSB‘s Environmental Policy
Environmental Policy is effective since 7 Aug 2003.
Policy is available at the DPW Environmental Management Office, Wiesbaden Army Airfield, Building 1057.
221st BSB commits itself to:
comply with applicable environmental policies, laws and regulations, and ensure that all base acitvities are in compliance with environmental regulations and other requirements.
fully integrate the relevant environmental requirements into its mission procedures and work practices ... so that environmental awareness and compliance are a routine part of performing activities and services.
Identify and address pollution prevention opportunities to meet Army goals.
communicate and reinforce this policy throughout the BSB.
1st EMS element that was in place: environmental policy.
Policy is effective since 1 August 03, is available on BSB-website and from EMO.
environmental policy = a self-committment = benchmark for assessing the BSB‘s environmental performance
BSB commits itself to.....(see slide)
Employee Presentation p 7

8. Definitions: Environmental Aspects and Impacts
An environmental aspect is the part of an activity, product, or service that interacts with the environment.
An environmental impact is any change to the environment that is caused by an environmental aspect.
A significant environmental aspect is any environmental aspect that has or can have a significant environmental impact.
Employee Presentation p 8

9. Example: Activity – Aspect – Impact Relationship
Activity/Process
Aspect Examples
Impact Examples
Vehicle Maintenance
Hazardous and solid waste generation
Water, electricity and fossil fuel consumption
Noise generation
Wastewater generation
Air emissions (volatiles)
Reduced landfill space
Loss of natural resources
Increased noise levels
Contamination of soil, groundwater or surface water
Reduced air quality
Office Work
Water and electricity consumption
Solid waste generation
Air emissions (ozone depleting substances in air cooling units)
Employee Presentation p 9

10. 221st BSB Significant Aspects
Give direction to EMS implementation
Determined by scoring the following criteria for each aspect:
Regulatory Compliance (Weighted)
Environmental Risk (Severity + Frequency)
Mission Impact
Community Concern
Aspects ranked from high to low. Top 3 considered as Significant Aspects.
Results:
Solid waste generation (domestic)
Spills and leaks (POL)
Segregation of solid waste
Environmental aspects were assessed 2004.
Results are on slide.
EMS will first work on these aspects, before going on with other aspects in a next PDCA circle.
Employee Presentation p 10

11. What can BSB Personnel do to protect the environment?
Be aware of environmental regulations and guidance applicable to the job and potential impacts to the environment.
Be observant for potential non-conformities and opportunities for improving environmental performance.
Implement tools/equipment/procedures for improving environmental performance.
Promote environmental awareness.
To achieve this:
Regularly communicate with the EMO.
Request assisstance of the EMO, when needed.
Mr. Ruiz-Vazquez,
To run EMS everyone‘s support is needed:
Employee Presentation p 11

12. Roles and responsibilities in EMS (1/6)
Documenting roles and responsibilities for EMS is required by ISO
The 221st BSB has an EMS procedure in place which defines roles and responsibilities. Amongst others, the roles and responsibilities for the following positions are defined there:
Unit/Organization Personnel
Environmental Compliance Officers (ECOs)
DoD Dependents
CFT Members
Directors/Unit Commanders
Employee Presentation p 12

13. Roles and responsibilities in EMS (2/6)
Unit/Organization personnel:
conform to environmental policy and EMS procedures
be aware of significant environmental aspects that they may influence with their work and the benefits of improved personal performance
report EMS non-conformities to the CFT
know consequences for not conforming to EMS requirements
be aware of their roles and responsibilities within EMS
Employee Presentation p 13

14. Roles and responsibilities in EMS (3/6)
Environmental Compliance Officers:
conform to environmental policy and EMS procedures
be aware of significant environmental aspects that they may influence with their work and the benefits of improved personal performance
disseminate EMS information to unit personnel at all levels
feedback to CFT on implementing and maintaining EMS
coordinate/ provide units EMS awareness level and operation specific training required by EMS
maintain documents and records relevant for EMS
report EMS non-conformities to the CFT
know consequences for not conforming to EMS requirements
be aware of their roles and responsibilities within EMS
Employee Presentation p 14

15. Roles and responsibilities in EMS (4/6)
DoD Dependents:
conform to environmental policy and EMS procedures
be aware of significant environmental aspects that they may influence
report EMS non-conformities to the CFT
know consequences for not conforming to EMS requirements
be aware of their roles and responsibilities within EMS
Employee Presentation p 15

16. Roles and responsibilities in EMS (5/6)
CFT Members:
gather, organize and disseminate EMS related-information
delegate EMS tasks and general responsibilities
develop EMS procedures
advise, coordinate and facilitate EMS implementation
represent all functional areas of the BSB
manage reactions to changes resulting from EMS implementation
Employee Presentation p 16

17. Roles and responsibilities in EMS (6/6)
Directors/Unit Commanders:
regularly attend EQCC meetings
instruct personnel under their command to follow the EMS and incorporate into the day-to-day functions of their organization
meet with the EMSMR as needed to facilitate implementing and maintaining the EMS and to resolve non-conformities
appoint a member of their organization to the CFT, if required
provide resources if required to implement and maintain EMS
Employee Presentation p 17

18. Procedure for eliminating non-conformities
Establishing a procedure for dealing with actual and potential nonconformities is an ISO requirement.
As soon as an EMS non-conformity is identified the Preventive/Corrective Action Request (PCAR) process for implementing corrective/preventive action has to be started.
Steps include:
Identify non-conformity
Develop corrective/preventive action(s)
Implement corrective/preventive action(s)
Check corrective/preventive action(s)
Read slide -> steps include
PCAR = Preventive/Corrective Action Request
Employee Presentation p 18

19. PCAR Process (Preventive/Corrective Action Request Process) (1/2)
Originator* Submits PCAR
CFT Reviews PCAR
Valid Request? No
Yes
PCAR Deleted
Owner** Notified
Originator Notified
Owner Responds (Root Cause, Corr/Prev Action, Proposed Imp Date)
CFT/EMSMR Requests Additional Information
CFT Reviews PCAR
Response Adequate? No
*Originator = person who identifies non-conformity
**Owner = person responsible/ accountable for implemeting corrective/ preventive action
Yes
Employee Presentation p 19

20. PCAR Process (Preventive/Corrective Action Request Process) (2/2)
Owner Commander or Director Approves Corr/Prev Action***
Owner Implements Corr/Prev Action
EMSMR Contacts Owner resp. Owner Commander or Director and Coordinates Additional Actions
Owner Notifies EMSMR of Completion Date
Quality Assurance (QA) Representative Verifies Implementation
Implementa-tion Effective? No
Yes
***This step only applies for tenant organizations !
Originator Notified
PCAR Closed
Employee Presentation p 20

21. How Can You Support? Be aware of EMS.
Help implementing EMS by following the EMS procedures.
Integrate the EMS principles into your daily work.
Hand in PCARs where you see a need for improvement.
Attend EMS training and workshops when offered.
Use the web sources provided under to deepen your understanding of EMS.
Keep up-to-date with the status of EMS within the 221st BSB.
Employee Presentation p 21