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2014 WAHA SPRING CONFERENCE 04/09/14 BUDGET PROCESS.

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Presentation on theme: "2014 WAHA SPRING CONFERENCE 04/09/14 BUDGET PROCESS."— Presentation transcript:

1 2014 WAHA SPRING CONFERENCE 04/09/14 BUDGET PROCESS

2 No Name HOUSING AUTHORITY 12 MONTHS ENDING 6/30/14 Date: 12/19/2013 *A Units 27 Occupancy 100% REACHUD Budget 201 Fiscal Year 2013 *B Fund # LineAcct.Units 27 AMP 1 ActualAMP 1 Budget Variance from No. AMP 1 Budget Revenues Fiscal Year 2012 AMP 1 ActualAMP 1 Budget Variance from Budget Operating Receipts 70,300 3420.000 Net Dwelling Rental 70,400 3422.000 Excess Utilities 70,400 3190.000 Nondwelling Rental 70,500 Total Rental Income 70,600 3691.000 Operating Subsidy 70,600 3445.000 Capital Funds - Operations 71,100 3430.000 Interest on General Fund Investments 71,400 Fraud Recovery 71,500 3448.000 Other Income 79,147 81,66080,0001,660*C74,47975,216(737) 1,8002,1432,000143 1,0321,400(368) ------- 80,94783,80382,0001,803*D75,51176,616(1,105) 32,00036,69140,000(3,309) 33,80524,7349,071 22,00025,25320,000(14,747)40,145- 100 233300(67)4942,600(2,106) - -- -- 2,80032,1172,10017135,8951,800132,183 Total Operating Income Operating Expenditures - Administration: 137,847128,097144,400(16,303) 285,849105,750178,187 91,100 4110.000 Administrative Salaries (Direct) 91,200 4171.000 Auditing Fees 91,400 4120.000 Advertising & Marketing 91,500 4182.000 Employee Benefit Contributions (Direct) 91,600 4190.010 Office Expenses 91,700 4130.000 Legal Expense 91,800 4150.000 Travel 91,900 4140.000 Staff Training 91,900 4170.000 Accounting Fees 91,900 4190.000 Other Sundry Total Administrative Expense Tenant Services: 34,320444,13645,052(916) 1,450 1,3501,500(150) ---- 9,44658,1644,0004,164 3,50061,8414,900(3,059) 100 - (100) ---- ---- 7,00076,992-6,692 5,00064,52712,000(7,473) 60,816 67,01067,552(842) 53,20841,18412,024 1,200 - --- 6,479- 556- 50- -600(600) -700(700) 2,3702,400(30) 5,3316,055(724) 69,19452,13917,055 Salaries 92,100 4210.000 92,200 4220.000 92,300 4282.000 Recreation, Publications and Other Services Employee Benefit Contributions Total Tenant Services Expense - --- 1,00086272,100(1,473) - --- 1,0006272,100(1,473) - 171 - 2,039 - - 3,000 (2,829) -- 3,350 (1,311) Utilities: 93,100 4310.000 93,200 4320.000 Water/Sewer/Storm Water Electricity 4,700 3,4742,900574 12,200 12,44012,000440 3,0143,500(1,468) 12,91913,500(581) **Please note that numbers/amounts may differ slightly due to rounding/formulas.

3 REACHUD Budget 201 Fund # LineAcct.Units 27 No. AMP 1 Revenues 93,300 4330.000 Gas 93,700 4390.000 Other Utilities Expense - Fire Total Utilities Expense 7,000 500 24,400 5,2498,400(3,151) 674500174 21,83723,800(1,963) Fiscal Year 2013 *B Fiscal Year 2012 AMP 1 Actual AMP 1 Budget Variance from Budget AMP 1 ActualAMP 1 Budget Variance from Budget 8,42611,500(3,074) 502-- 24,86128,500(5,122) *E Ordinary Maintenance and Operations: 94,100 4410.000 Labor (Direct) 94,200 4420.000 Materials 94300-010 4431.000 Garbage & Trash Removal 94300-020 4430.010 Heating & Cooling 94300-030 4430.020 Snow Removal 94300- 040 4430.030 Elevator Maintenance 94300-060 4430.050 Unit Turnaround 94300-070 4430.060 Electrical 94300- 080 4430.070 Plumbing 94300-090 4430.080 Extermination 94300-100 4430.090 Janitorial 94300-110 4430.100 Routine Contract Costs 94300-120 4430.000 Miscellaneous Contracts 94,500 4433.000 Employee Benefit Contributions-Maint 94,000 Total Ordinary Maintenance and Operating Expense Insurance Expense: 96,110 4510.0100 Property Insurance 96,120 4510.0200 Liability Insurance 96,130 4510.0300 Workers' Comp Insurance 96,140 4510.0000 Other Insurance 96,100 Total Insurance General Expense 96,200 4,590 Other General Expenses 96,210 4,595 Compensated Absences 96,300 4,520 Payments in Lieu of Taxes Collection Losses 9,600 Total General Expense 96,900 Total Operating Expenditures Nonoperating Expenditures: 97,100 4,610 Extraordinary Maintenance 97,200 4,620 Casualty Losses Total Nonoperating Expenditures Total Total Expenditures Allocated Overhead expenses 17,500919,51017,5002,010 4,200 4,8212,5002,321 1,7001,775- 700--- 1,000918- 2,6002,479- 600490- ---- ---- 600865- ---- 200--- 2,0009989,300(8,302) 1,339101,6651,790149 32,439 33,52031,0902,704 -121,3602,000(640) - --- 5,655131,9785,720(3,742) 5,6553,3387,720(4,382) 133,820 136,104142,262(6,183) ---- ---- ---- 133,820136,104142,262(6,183) ---- 19,83023,400(3,570) 6693,000(2,331) 2,6722,900(228) 330- 820- 2,249- --- --- --- 870- --- 545,100(5,046) 1,8812,9001,881 1,905-- 31,28034,400(5,025) -10,308(10,308) 332- 944- 9,528- 10,80410,308496 1,654- -4,985(4,985) 4,7684,812(890) 2,421 8,8429,797(4,221) 147,436138,4941,871 -2,000(2,000) 3,608- 2,0001,608 151,044140,4943,479 --- 11 7,156 1,465 1,150 - 9,772 - 1,300 1,000 7,700 10,000 - 165 150 (544) (228) 6,760 1,500 1,250 9,510 **Please note that numbers/amounts may differ slightly due to rounding/formulas.

4 REAC HUD Budget 201Fiscal Year 2013 *B Fiscal Year 2012 Fund # Line Acct.Units 27 AMP 1 ActualAMP 1 Budget Variance from Budget AMP 1 ActualAMP 1 Budget Variance from Budget No. AMP 1 Revenues 1,104 6,010 4,801 Cash Flow from Operations Prior Period Adjustments Net Income (Loss) after Prior Period Adjustments Subtract: Depreciation Net Income (Loss) to Balance Sheet 4,027(8,008)2,138(10,120)134,805(34,744)174,708 ------- 4,027(8,008)2,138(10,120)134,805(34,744)174,708 26,00037,46426,00011,46426,893- (21,973)(45,471)(23,862)(21,584)107,912(34,744)147,815 BASED ON BACKUP INFORMATIONAreas w/corrected information Occupancy - calculated at 100%. Has PHA been 100% in the last few years No Name PHA spelled wrong 1A 2 Capital Fund Grant - using 100% for operations... 2013 - $21,000; 2012 - $21.800.... B?B?Should say Fiscal Year 2013 - not Year to Date 3Other Income - Increased 32% in 2014, what additional income is projected.CDifference in Tenant Rental s/b $1,660, not $16,660 4Admin Sal (Direct) - should break out individual employee salaryDDifference in Total Rev s/b $ 1,803, not $16,803. - does not provide Board info to review for accuracyEEmp Ben - Labor 2013 incorrect, Actual - $1,665 not $ 8; Budget - $1,790 not $129 5Emp Benefits - increase 15.7% in 2013; 45.8% increase fr 2012 Budget 26% increase 2012 to 2013 2012 $ - 15.7% increase 2013 to 2014 2013 $ 4,000 45.8% increase 2012 to 2014 2014 $ 9,446 Most of benefits from Unemployment Compensation for reduction in hours.... What timeframe is that an expense in FY2014 (7/1/13 to 6/30/14... 1/2 year, 1 year??) 6Office Exp - 2013 Actual and 2014 budget expenses being reported in diff accts office exp s/b $3,500, shows $ 6,500; other sundry s/b $ 5,000, shows $2,000 7. Acct Fee - - Contract cost.... 2013 - did it include set up fees & recreating prior financials 8. Rec/Pub/Other Svcs - ly incl flowers, gift cards, etc. s/b cutting back, why increase to $1,000 9. Labor - Maint should provide breakdown on how estimated hrs x wage x hrs 10. Emp Ben - Decreased 20% - why? LY $1,665; TY bud $1,339 I11. nsurance - 2013 Actual and 2014 budget expenses being reported in diff accts 12. Other Gen Exp - watch entries - - LY 3rd qtr payroll tax $1082; levy fees $75; penalty fees $100 - not eligible HUD costs 13. PILOT - Low in 2013 compared to 2012 / 2014. 2012 - $ 4,768; 2013 - $ 1,978; 2014 - $5,655 **Please note that numbers/amounts may differ slightly due to rounding/formulas.

5 Wisconsin PHA Housing Authority (WIxxx) Single Project Revenue and Expense 20xx Budget 5

6 2014 WAHA SPRING CONFERENCE 04/09/14 Financial Review Process

7 No Name Housing Authority - Public Housing Net Position - Public Housing February 28, 2014 Current PeriodCumulative ASSETS CURRENT Cash 01-0-000-000-1111.010 Cash - General Fund 0.00(1,682.30) 01-0-000-000-1111.020 Cash - Community Bank (867.04)(5,364.27) 01-0-000-000-1111.030 Cash - CB Maintenance Acct 0.00 01-0-000-000-1111.040 Cash - Community Bank #2042 0.00 01-0-000-000-1118.000 Change Fund 0.0025.00 01-0-000-000-1162.000 Cash - Certificates of Deposits 0.0014,446.81 Total (867.04)7,425.24 Accounts Receivable 01-0-000-000-1122.000 Accounts Receivable - Tenant (75.00)1,103.00 01-0-000-000-1125.000 Accounts Receivable - HUD 0.00 01-0-000-000-1129.000 Accounts Receivable - Other 0.00 Total (75.00)1,103.00 Accrued Receivables 01-0-000-000-1145.000 Accrued Interest Receivable (16.44)0.00 Total (16.44)0.00 Other Assets 01-0-000-000-1210.000 Prepaid Expenses 0.00 01-0-000-000-1211.000 Prepaid Insurance (674.26)3,195.26 01-0-000-000-1260.000 Inventory - Maint Materials 0.003,000.00 01-0-000-000-1260.010 Inventory - Office 0.001,000.00 Total (674.26)7,195.26 TOTAL CURRENT ASSETS (1,632.74)15,723.50 PAGE 1

8 No Name Housing Authority - Public Housing Net Position - Public Housing February 28, 2014 Current PeriodCumulative ASSETS NONCURRENT Fixed Assets 01-0-000-000-1400.060 Land0.0067,776.54 01-0-000-000-1400.070 Buildings0.001,197,529.66 01-0-000-000-1400.075 Building Improvements0.00142,661.10 01-0-000-000-1400.080 Dwelling Equipment0.0044,395.93 01-0-000-000-1400.090 Nondwelling Equipment0.0025,804.74 01-0-000-000-1400.100 Land Improvements0.0078,026.80 01-0-000-000-1400.150 Accumulated Depreciation(3,121.96)(794,836.15) 01-0-000-000-1400.800 CWIP0.00 Total(3,121.96)761,358.62 TOTAL ASSETS (4,754.70)777,082.12 PAGE 2

9 NO NAME Housing Authority - Public Housing Net Position - Public Housing February 28, 2014 Current PeriodCumulative LIABILITIES & NET POSITION CURRENT LIABILITIES Accounts Payable 01-0-000-000-2111.000 Accounts Payable - Vendors & Contractors(1,200.00)0.00 01-0-000-000-2114.000 Tenant Security Deposits300.001,970.00 01-0-000-000-2117.010 Federal Income Tax W/H(276.99)3,425.38 01-0-000-000-2117.020 Social Security Tax W/H(72.60)703.53 01-0-000-000-2117.021 Medicare Tax W/H(16.39)1,271.07 01-0-000-000-2117.030 State Income Tax W/H(77.26)339.51 01-0-000-000-2117.040 Other W/H0.00 01-0-000-000-2119.000 Accounts Payable - Other0.0038.94 Total(1,343.24)7,748.43 Accrued Liabilities 01-0-000-000-2111.010 Accrued Liabilities - Other0.00 01-0-000-000-2137.000 Payment in Lieu of Taxes3,854.015,182.46 01-0-000-000-2138.000 Accrued Liabilities - Other(246.64)0.00 Total3,607.375,182.46 Other Liabilities 01-0-000-000-2240.000 Tenant Prepaid Rents (369.00)0.00 01-0-000-000-2290.000 Other Deferred Revenue(1,602.00)0.00 Total(1,971.00)0.00 TOTAL CURRENT LIABILITIES293.1312,930.89 NET POSITION 01-0-000-000-2700.000 CY Net Change(5,047.83)(20,055.78) 01-0-000-000-2802.508 Invested in CA(3,121.96)761,358.62 01-0-000-000-2810.512 Unrestricted3,121.9622,848.39 TOTAL NET POSITION(5,047.83)764,151.23 TOTAL LIABILITIES AND NET POSITION (4,754.70)777,082.12 Proof0.00 PAGE 3

10 No Name Housing Authority - Public Housing Statement of Activities - Public Housing Eight Month Period - February 28, 2014 ****** PERIOD TO DATE****** ***YTD ACTUAL*** ***YTD BUDGET*** PUMActualBudgetPUMActualBudgetVariance PUM1.0020.0027.001.00216.00 0.00 OPERATING REVENUE Rental Revenue 01-1-3420.000 Tenant Revenue - Rent 331.956,639.006,839.83243.0352,493.5054,718.64(2,225.14) 01-1-3422.000 Excess Utilities3.5070.00150.000.65140.001,200.00(1,060.00) 01-1-3422.010 Tenant Revenue - Nondwelling0.00 Total335.456,709.006,989.83243.6752,633.5055,918.64(3,285.14) Nonrental Revenue 01-1-3690.000 Other Income 80.101,602.000.0027.826,008.540.006,008.54 01-1-3690.010 Other Inc - Tenants25.71514.25233.3313.182,847.651,866.64981.01 01-1-3690.020 Other Inc - CFP Operations0.00 1,666.6723.615,099.0213,333.36(8,234.34) 01-1-3690.030 Other Inc - Weatherization Gr0.00 01-1-3691.000 Operating Subsidy109.902,198.002,666.67101.5821,942.3421,333.36608.98 Total215.714,314.254,566.67166.1935,897.5536,533.36(635.81) TOTAL OPERATING REVENUE551.1611,023.2511,556.50409.8788,531.0592,452.00(3,920.95) OPERATING EXPENSES Administration 01-1-4110.000 Administration Salaries 118.652,373.003,754.33107.5423,229.0030,034.64(6,805.64) 01-1-4110.010 Admin Salaries - Comp Abs0.00 01-1-4120.000 Advertising & Marketing0.00 01-1-4130.000 Legal Expense0.00 8.330.00 66.64(66.64) 01-1-4140.000 Staff Training Expense0.00 01-1-4150.000 Travel Expense0.00 01-1-4160.000 Office Expense30.11602.11291.678.031,734.942,333.36(598.42) 01-1-4170.000 Accounting Fees26.75535.00358.3320.634,455.002,866.641,588.36 01-1-4171.000 Audit Fees26.25(525.00)120.830.3575.00966.64(891.64) 01-1-4180.000 Office Rent0.00 01-1-4182.000 Employee Benefit Contrib47.41948.22333.3329.836,443.602,666.643,776.96 01-1-4190.000 Other Admin and Sundry0.00 166.670.00 1,333.36(1,333.36) 01-1-4191.000 Telephone Expense7.37147.48250.006.671,441.032,000.00(558.97) Total204.044,080.815,283.49173.0537,378.5742,267.92(4,889.35) Tenant Services 01-1-4210.000 Tenant Services Salaries0.00 01-1-4220.000 Rec, Pub, and Other0.00 125.000.00 1,000.00(1,000.00) 01-1-4221.000 Comp Absences - T/S0.00 01-1-4222.000 Empl Benefit Contrib - T/S0.00 Total0.00 125.000.00 1,000.00(1,000.00) PAGE 1

11 No Name Housing Authority - - General Ledger Detail by account code Page 4a

12 No Name Housing Authority - Public Housing Statement of Activities - Public Housing Eight Month Period - February 28, 2014 ****** PERIOD TO DATE****** ***YTD ACTUAL*** ***YTD BUDGET*** OPERATING EXPENSES Utilities 01-1-4310.000 Water PUM 0.00 Actual 0.00 Budget 225.00 PUM 4.87 Actual 1,051.54 Budget 1,800.00 Variance (748.46) 01-1-4320.000 Electricity56.311,126.121,016.6733.157,159.828,133.36(973.54) 01-1-4330.000 Gas9.52190.36708.3312.482,696.615,666.64(2,970.03) 01-1-4360.000 Sewer0.00 58.336.281,355.70466.64889.06 01-1-4370.000 Other Utility Expense0.00 41.671.59342.48333.369.12 Total65.821,316.482,050.0058.3612,606.1516,400.00(3,793.85) Maintenance and Operations 01-1-4410.000 Maintenance Labor 56.251,125.001,458.3358.4012,615.0011,666.64948.36 01-1-4410.010 Maint Labor - Comp Abs0.00 01-1-4420.000 Maintenance Materials12.18243.53350.007.101,534.042,800.00(1,265.96) 01-1-4430.000 Contract Costs13.29265.86108.334.31931.57866.6464.93 01-1-4430.010 Heating & Cooling0.00 58.330.00 466.64(466.64) 01-1-4430.020 Snow Removal50.001,000.0083.339.442,040.00666.641,373.36 01-1-4430.030 Elevator Maintenance0.00 216.6723.134,996.071,733.363,262.71 01-1-4430.040 Landscape & Grounds0.00 01-1-4430.050 Unit Turnaround0.00 50.000.00 400.00(400.00) 01-1-4430.060 Electrical0.00 01-1-4430.070 Plumbing0.00 1.97426.320.00426.32 01-1-4430.080 Extermination0.00 50.000.1838.00400.00(362.00) 01-1-4430.090 Janitorial0.00 01-1-4430.100 Routine0.00 16.670.00 133.36(133.36) 01-1-4431.000 Garbage & Trash Removal8.86177.27141.675.741,240.631,133.36107.27 01-1-4433.000 Empl Ben Contrib - Maint9.77195.46 149.175.031,087.11 1,193.36(106.25) Total150.363,007.122,682.50115.3224,908.7421,460.003,448.74 Page: 2

13 No Name Housing Authority - Public Housing Statement of Activities - Public Housing Eight Month Period - February 28, 2014 ****** PERIOD TO DATE****** ***YTD ACTUAL*** ***YTD BUDGET*** OPERATING EXPENSES General Expenses 01-1-4510.000 Insurance Expense PUM 0.00 Actual 0.00 Budget 0.00 PUM 0.00 Actual 0.00 Budget 0.00 Variance 0.00 01-1-4510.010 Other Insurance0.00 01-1-4510.020 Liability Insurance5.24104.75104.173.81822.16833.36(11.20) 01-1-4510.030 Worker's Comp Insurance5.21104.1677.753.61779.22622.00157.22 01-1-4510.040 Property Insurance23.27465.35529.3315.283,300.244,234.64(934.40) 01-1-4520.000 Payment in Lieu of Taxes192.703,854.01476.6717.843,854.013,813.3640.65 01-1-4520.010 PY Pilot adjustment0.00 01-1-4540.000 Employee Benefits0.00 01-1-4570.000 Collection Losses0.00 01-1-4590.000 Other General Expense0.00 166.670.00 1,333.36(1,333.36) 01-1-4595.000 Compensated Absences0.00 Total226.414,528.271,354.5940.548,755.6310,836.72(2,081.09) Extraord Maint 01-1-4610.010 Labor 0.00 01-1-4610.020 Materials 0.00 01-1-4610.030 Contract Costs 0.00 Total 0.00 Casualty Losses 01-1-4620.010 Labor 0.00 01-1-4620.020 Materials 0.00 01-1-4620.030 Contract Costs 0.00 Total 0.00 TOTAL OPERATING EXPENSES 646.6312,932.6811,495.58387.2683,649.0991,964.64(8,315.55) OPERATING INC (LOSS) B4 DEPREC 95.47(1,909.43)60.9222.604,881.96487.364,394.60 Depreciation Expense 01-1-4800.000 Depreciation Expense 156.103,121.960.00115.6324,975.680.0024,975.68 Total 156.103,121.960.00115.6324,975.680.0024,975.68 OPERATING INCOME (LOSS) AFTER DEPREC 251.57(5,031.3960.9293.03(20,093.72)487.36(20,581.08) Page: 3

14 No Name Housing Authority - Public Housing Statement of Activities - Public Housing Eight Month Period - February 28, 2014 ****** PERIOD TO DATE****** ***YTD ACTUAL*** ***YTD BUDGET*** PUMActualBudgetPUMActualBudgetVariance Nonoperating Revenue (Expense) 01-1-3490.000 Gain (Loss) on Fixed Assets0.00 01-1-3610.000 Investment Income0.82(16.44)25.000.1837.94200.00(162.06) Total0.82(16.44)25.000.1837.94200.00(162.06) CHANGE IN NET POSITION 252.39(5,047.83)85.9292.85(20,055.78)687.36(20,743.14) Prior Period Adjustments 01-1-6010.000 Prior Period Adjustments 0.00 Total0.00 NET CHANGE252.39(5,047.83)85.9292.85(20,055.78)687.36(20,743.14) Page: 4


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