1. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Working with Graphics Lesson 4

2. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Objectives Work with shapes Insert clip art images Insert and enhance pictures Create WordArt Create a photo album

3. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Working with Graphics Lesson 4 Working with Shapes 1

4. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Draw Shapes—Rectangles, Ovals, and Lines To draw a shape: –Click the appropriate drawing tool button then drag the Crosshair pointer. –The Lock Drawing Mode option keeps the button activated, so you can draw the same shape multiple times without the need to reclick the button.

5. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Draw Horizontal Constrained Lines To constrain a shape, use as you draw it on a slide. –For lines, constraining enables you to make perfectly straight horizontal or vertical lines. –If you try to angle a constrained line, lines are limited to angles in increments of 45 degrees.

6. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Connector Lines Draw two or more shapes on a slide. Select a connector tool. Point to the first rectangle and connection sites appear (red squares) where the line can be joined to the shape. Click the red square at the bottom to connect the beginning portion of your line. Drag the line to the right until you connect to the second shape.

7. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create Squares and Circles When you constrain shapes, such as rectangles or ovals, they grow at an equal rate horizontally and vertically as you draw, creating symmetrical objects such as squares and circles.

8. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Resize and Move Shapes preserves a shape’s proportions, height grows or shrinks at the same rate as width. causes a shape to grow or shrink from the center of the shape, rather than from the edge that’s being dragged. + cause a shape to grow or shrink proportionately from its center.

9. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Use Adjustment Handles to Modify Shapes Many shapes include one or more adjustment handles which enable you to change the shape dimensions after it is drawn.

10. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Place Text in a Shape and Rotate Use a shape to create an attention-getting background for text. –Select the shape and key the text (or paste it from the clipboard). –Format and edit the text in the same way as in a text placeholder. –The text in a shape is centered by default.

11. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Working with Graphics Lesson 4 Inserting Clip Art Images 2

12. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Types of Clip Art Images Vector drawings—images made up of lines, curves, and shapes that are usually filled with solid colors. Bitmap pictures—photographs made up of tiny colored dots that are made from scanned photographs or a digital camera.

13. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Find Clip Art then Modify a Search Clip art images are organized into collections and media types. You can choose to search all collections and types or to select a particular type. If you know that you want a photograph only, select that type of media only to make the search more efficient.

14. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Preview and Insert Clip Art Images Point to a clip art thumbnail in the task pane. Click the gray bar beside the picture you have chosen to display a menu of options. Choose Preview/Properties.

15. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Rearrange, Delete, Copy, Paste, and Duplicate Clip Art Images Delete—Press to remove an image or click the Cut button on the Home tab. Copy—Press + or click the Copy button on the Home tab. Paste—Press + or click the Paste button on the Home tab. Duplicate—Press +

16. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Group and Ungroup Images and Text When you group objects, you combine two or more shapes or images so they behave as one. When you apply formatting to a group, all the objects in the group receive the same formatting. If you need to work on the objects separately, then ungroup them. Regrouping combines the objects again.

17. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Working with Graphics Lesson 4 Inserting and Enhancing a Picture 3

18. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert Stock Photography To search for a photograph image, use the same steps as when searching for clip art images except choose Photographs instead of Clip Art under the Results should be heading.

19. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Crop a Picture When a picture is selected you can crop (trim) a picture to reduce its size or remove unwanted details around the edge. –When you click the cropping tool, a picture’s sizing handles change to cropping handles—short black markers that you drag to trim a picture.

20. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Recolor a Picture then Reset Colors From the Picture Tools Format tab, in the Adjust group, click the Recolor button. –In Color Mode you have options for Grayscale, Sepia, Washout, or Black and White. –Variations have options for Light and Dark settings.

21. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Apply a Picture Style From the Picture Tools Format tab, in the Picture Styles group, drag your pointer over each Picture Style to see your picture displayed with those effects. Click the More button to see additional styles. Click the Picture Style to apply it.

22. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Insert a Picture from File From the Insert tab, in the Illustrations group, click the Picture button. In the Insert Picture dialog box, locate your file and select the filename. Click Insert.

23. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Adjust Contrast and Brightness The Brightness and Contrast buttons are found in the Adjust group on the Picture Tools Format tab. –Brightness changes the picture’s overall lightness. –Contrast affects the difference between its lightest and darkest areas.

24. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Change a Picture Shape With an image selected, from the Picture Tools Format tab, in the Picture Styles group, click the Picture Shape button. Choose the shape you wish to use.

25. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Add Border to a Picture From the Picture Tools Format tab, in the Picture Styles group, click the Picture Border button. From the colors that appear, in the Standard Colors group, click the color you need.

26. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Apply Picture Effects Use the Picture Effects button on the Picture Tools Format tab. Picture effects are available in seven categories: –Preset –Shadow –Reflection –Glow –Soft Edges –Bevel –3-D Rotation

27. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Working with Graphics Lesson 4 Creating WordArt 4

28. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create and Modify WordArt Text From the Insert tab, in the Text group, click the WordArt button. The WordArt Styles gallery appears. Point to a style and click to select it. To edit WordArt text, simply select the text and change it.

29. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Apply WordArt Effects From the Drawing Tools Format tab, in the WordArt Styles group, click the Text Effects button. –Shadow –Reflection –Glow –Soft Edges –Bevel –3-D Rotation –Transform

30. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Edit WordArt Text Fill and Text Outline Colors To change the text fill colors –With the WordArt selected, from the Drawing Tools Format tab, in the WordArt Styles group, click the Text Fill button. –Choose the color you wish to apply from the Colors dialog box. –Click OK. To change the outline weight and color: –Click the Text Outline button, click Weight, and choose the width you need.

31. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Working with Graphics Lesson 4 Creating a Photo Album 5

32. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Create Album Content by Inserting New Pictures From the Insert tab, in the Illustrations group, click the top of the Photo Album button. Click the File/Disk button then choose the storage location for your pictures. Select all of the picture files and click Insert. By default, the Picture layout is Fit to slide (fills computer screen). Click Create.

33. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Adjust Picture Order, Brightness, and Contrast From the Insert tab, in the Illustrations group, click the lower half of the Photo Album button then click Edit Photo Album. –Pictures can be reordered by selecting the picture name in the list and clicking the up or down arrow. –Pictures can be modified in this dialog box. Click Update to accept changes.

34. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Control Album Layout From the Insert tab, in the Illustrations group, click the lower half of the Photo Album button then click Edit Photo Album. –For Picture Layout, change to 1 picture. –Now Picture Options are available. Click Captions below ALL pictures. –For Frame shape, select a shape. –Apply a design theme, but keep it simple so the background does not detract from the pictures. Click Update.

35. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. M I C R O S O F T ® Working with Graphics Lesson 4 Summary

36. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 4 Summary—1 PowerPoint provides a variety of objects that you can use to enhance the visual appearance of your slides. These include shapes, text boxes, clip art, and pictures. PowerPoint’s drawing tools enable you to create a variety of shapes including squares, circles, rectangles, ovals, and straight lines drawn at any angle. To draw a shape, from the Insert tab, in the Illustrations group, click the Shapes button, choose a shape, and then drag diagonally on your slide to create the shape in the size you need. If you don’t like a shape you drew, select it and press to remove it from your slide, or press to undo the action.

37. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 4 Summary—2 Press while drawing a line or other shape to constrain it. Constraining a shape makes it perfectly symmetrical, for example, a circle or a square, or it can make a line perfectly straight. Press while drawing a shape to make it grow in size from the center instead of from one edge. Change the size of a drawn object by dragging one of its sizing handles (small white circles on its border) with a two-pointed arrow. To preserve an object’s proportions when resizing it, hold down while dragging a corner sizing handle. Move a drawn object by pointing to it and when the four- pointed arrow appears, drag the object to a new position.

38. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 4 Summary—3 The Shapes gallery has many predefined shapes that are organized into several categories. When a shape is selected, text that you key appears inside the shape. Use the Clip Art task pane to search for clip art and photograph images. To see the file properties of a clip art image or photograph, point to a clip art thumbnail in the Clip Art task pane, and then click the vertical bar that appears on the right side of the thumbnail. Using the Cut, Copy, and Paste commands, you can easily move or copy clip art or other images from one slide to another or from one presentation to another.

39. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 4 Summary—4 Using the Duplicate command is the quickest way to create a copy of an object on the same slide. Resize a clip art image by dragging one of its sizing handles. To preserve proportions, drag a corner handle. If you want to distort the proportions, drag one of the side handles. From the Picture Tools Format tab, in the Adjust From the Picture Tools Format tab, in the Adjust group, use tools to change a picture’s brightness, contrast, and colors.

40. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. Lesson 4 Summary—5 Cropping is trimming away edges of a picture, much like using scissors to cut out a picture from a newspaper or magazine. WordArt enables you to create special effects with text that are not possible with standard text-formatting tools. WordArt is modified by using the WordArt Styles and Text Effects to change its appearance in many different ways using tools on the Drawing Tools Format tab. PowerPoint’s Photo Album feature can be used to quickly create a presentation consisting mostly of pictures.