1. Slide: 1 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Presentation by SAVE Agencies Management Team

2. Slide: 2 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Agencies Contracts: some data 52 running contracts 52 running contracts around 156 agencies around 156 agencies years covered: 1996-2002 years covered: 1996-2002 centralised management centralised management short resources (PB, DM,JD) short resources (PB, DM,JD)

3. Slide: 3 Directorate General for Energy and Transport Contracts until 1999 Contracts until 1999 Contracts from 2000 onwards Contracts from 2000 onwards SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Type of contracts

4. Slide: 4 Directorate General for Energy and Transport Similarities Similarities uconditions for the creation of the agency ucontract duration 36 months uEU support up to 40% Differences Differences uamendment signed directly with the agency unew reporting system (progress report) ucandidate countries from Central and Eastern European countries (MoU) SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Type of contracts

5. Slide: 5 Directorate General for Energy and Transport to evaluate project proposals and negotiate new contracts to evaluate project proposals and negotiate new contracts to evaluate technical and financial reports in relation to the workprogram to evaluate technical and financial reports in relation to the workprogram to co-ordinate with the financial officer to co-ordinate with the financial officer to keep daily contact with agencies and to get feedback from their activities to keep daily contact with agencies and to get feedback from their activities to visit agencies to visit agencies SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 EC technical tasks (DM, PB)

6. Slide: 6 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Contracts follow up (JD) contact with contractors contact with contractors follow up of delivrables follow up of delivrables reporting on development of contracts reporting on development of contracts liaison between financial cell and technical unit liaison between financial cell and technical unit updating of several databases updating of several databases archiving archiving

7. Slide: 7 Directorate General for Energy and Transport workprogramme:our only reference workprogramme:our only reference report structuring (final, inception) report structuring (final, inception) annexes are sometimes needed annexes are sometimes needed extensive comments: reply is suitable extensive comments: reply is suitable visits: a way to understand better (invitations when appropriate: events) visits: a way to understand better (invitations when appropriate: events) SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Technical evaluation (PB,DM)

8. Slide: 8 Directorate General for Energy and Transport better overview on energy agencies activities better overview on energy agencies activities exploitation of potential synergies exploitation of potential synergies possibility of developing joint initiatives possibility of developing joint initiatives one central contact for information and follow up of the projects one central contact for information and follow up of the projects respect of deadlines for delivrables respect of deadlines for delivrables reliability of databases reliability of databases Centralised management: main benefits SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002

9. Slide: 9 Directorate General for Energy and Transport 1. Agency Structure u (including planning of deliverables) 2. Agency Staff, premises and equipment 3. Work programme of the Agency u3.1 Start up phase 3.2 Energy programming u3.3 Sectorial activities u3.4Horizontal activities SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 A new reporting system: the inception report (1)

10. Slide: 10 Directorate General for Energy and Transport u3.5Dissemination of results u3.6Cooperation activities (WP for 3 years = year 1 developed activities + years 2 &3 planned activities) 4.Financial information FExpected incomes and expenditures (Year 1) FProjections (Years 2 and 3) FBusiness plan A new reporting system: the inception report (2) SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002

11. Slide: 11 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 inform the largest number of citizens/enterprises on agency’s activities inform the largest number of citizens/enterprises on agency’s activities spread as much as possible information on results on specific activities spread as much as possible information on results on specific activities inform the Commission through reports inform the Commission through reports inform society through Managenergy inform society through Managenergy Dissemination of results

12. Slide: 12 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Participation in EU programmes other than SAVE (Altener, FP5,Leader etc) Participation in EU programmes other than SAVE (Altener, FP5,Leader etc) few international activities between agencies few international activities between agencies good communication with the EC team good communication with the EC team l sometimes problems can be solved by improving communication within consortium! Co-operation at international level

13. Slide: 13 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Creation of thematic groups/networks Creation of thematic groups/networks Training actions Training actions Creation and/or reinforcement of associations: role of associations Creation and/or reinforcement of associations: role of associations Service provider: good practice, animation Service provider: good practice, animation Web site and virtual facilities: provision of info on new developments Web site and virtual facilities: provision of info on new developments Helping existing agencies in EIE

14. Slide: 14 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Common logo, promotional material Common logo, promotional material Evaluation Evaluation Training for transport actions (KA 10) Training for transport actions (KA 10) Ideas? Ideas? Helping existing agencies in EIE

15. Slide: 15 Directorate General for Energy and Transport SAVE ENERGY AGENCIES Contractor meeting Brussels, 27 November 2002 Limited number in EU Limited number in EU Priority for Candidate countries Priority for Candidate countries New agencies in EIE