1. V 03.02.01Slide 1V 03.02.01Slide 1 V 1.0Slide 1  Awarded 48 days of paid sick leave upon completion of each succeeding year, starting from the second year of teaching service  Awarded 28 days of paid sick leave for the first year of teaching service Create an absence / leave record – Regulations Create absence/leave records

2. V 03.02.01Slide 2V 03.02.01Slide 2 V 1.0Slide 2  Maximum accumulation of 168 days of paid sick leave Create an absence / leave record – Regulations  A teacher with a break of service of more than 45 days will forfeit his/her sick leave balance Create absence/leave records

3. V 03.02.01Slide 3V 03.02.01Slide 3 V 1.0Slide 3 Create absence/leave records  For non-government schools  A staff takes 16-45 days no-pay leave continuously, the incremental date will be deferred one month.  A staff takes 46-75 days no-pay leave continuously, the incremental date will be deferred two months, and so on. Create an absence / leave record – Regulations

4. V 03.02.01Slide 4V 03.02.01Slide 4 V 1.0Slide 4 Create absence/leave records Prerequisites for substitution plan  Only for staff with teaching duties  Public holidays/ school holidays should be entered in the school management module  Timetable must be prepared and imported

5. V 03.02.01Slide 5V 03.02.01Slide 5 V 1.0Slide 5 Create absence/leave records Prerequisites for substitution plan  For internal substitution, the lists of free teachers and locations must be set up.  For external substitution, a list of supply teachers, who are available for a certain period, together with the teaching duty indicator marked, must be set up.

6. V 03.02.01Slide 6V 03.02.01Slide 6 V 1.0Slide 6 Create absence/leave records Create staff leave/absence record Click “Staff Leave/Absence”

7. V 03.02.01Slide 7V 03.02.01Slide 7 V 1.0Slide 7 Create absence/leave records Specify the fields of the staff leave/absence record

8. V 03.02.01Slide 8V 03.02.01Slide 8 V 1.0Slide 8 Sub Plan Click “Sub Plan” tag

9. V 03.02.01Slide 9V 03.02.01Slide 9 V 1.0Slide 9 Sub Plan Check to select the period for substitution

10. V 03.02.01Slide 10V 03.02.01Slide 10 V 1.0Slide 10 Sub Plan Select the Substitution Type

11. V 03.02.01Slide 11V 03.02.01Slide 11 V 1.0Slide 11 Sub Plan – Free Location Click on “Free Location” button Check to select the period for relocation

12. V 03.02.01Slide 12V 03.02.01Slide 12 V 1.0Slide 12 Sub Plan – Free Location Reassign Check to select the new location

13. V 03.02.01Slide 13V 03.02.01Slide 13 V 1.0Slide 13 Sub Plan – Free Teacher Click on “Free Tchr” button Check to select the period for reassign another free teacher

14. V 03.02.01Slide 14V 03.02.01Slide 14 V 1.0Slide 14 Sub Plan – Free Teacher Reassign Check to select a free teacher

15. V 03.02.01Slide 15V 03.02.01Slide 15 V 1.0Slide 15 Sub Plan – Free Teacher Note:  The free teacher list is generated according to the settings of the Setup profile  We may change the settings a little bit so as to view the various generated results

16. V 03.02.01Slide 16V 03.02.01Slide 16 V 1.0Slide 16 Sub Plan – Free Teacher

17. V 03.02.01Slide 17V 03.02.01Slide 17 V 1.0Slide 17 Sub Plan – Free Teacher The sequence

18. V 03.02.01Slide 18V 03.02.01Slide 18 V 1.0Slide 18 Sub Plan – Free Teacher

19. V 03.02.01Slide 19V 03.02.01Slide 19 V 1.0Slide 19 Sub Plan – Free Teacher The sequence

20. V 03.02.01Slide 20V 03.02.01Slide 20 V 1.0Slide 20 Sub Plan – Free Teacher Reassign Check to select the teacher for relocation

21. V 03.02.01Slide 21V 03.02.01Slide 21 V 1.0Slide 21 Reassign Select another substitution teacher by viewing the full teacher list Check to select a period for reassignment of another teacher

22. V 03.02.01Slide 22V 03.02.01Slide 22 V 1.0Slide 22 Sub Plan – Full Teacher Reassign Check the teachers to replace (contains free teachers and not available teachers)

23. V 03.02.01Slide 23V 03.02.01Slide 23 V 1.0Slide 23 Sub Plan After finalize the substitution plan, click “save” to complete the substitution plan

24. V 03.02.01Slide 24V 03.02.01Slide 24 V 1.0Slide 24 Sub Plan Click “Completed Substitution Plan” hyperlink to see the completed plans Outstanding substitution plan contains no record

25. V 03.02.01Slide 25V 03.02.01Slide 25 V 1.0Slide 25 Sub Plan Completed plan can be deleted here Check to delete a substitution record

26. V 03.02.01Slide 26V 03.02.01Slide 26 V 1.0Slide 26 Sub Plan  Equation E = A + B – C + D where - A : substitution balance C/F B : substitution for others C : substitution by others D : t otal adjustment E : overall substitution balance Calculation on substitution balance

27. V 03.02.01Slide 27V 03.02.01Slide 27 V 1.0Slide 27 Sub Plan  Total Days Abs is correct to integer, except “paid sick leave” are correct to 0.5 and “absence due to official commitment” is correct to 0.1  If the sick leave exceeds the eligible sick leave balance, the system will prompt users to separately enter 2 leave records i.e. one for “paid sick leave” and the other one for “unpaid sick leave”. Notes for different leave types

28. V 03.02.01Slide 28V 03.02.01Slide 28 V 1.0Slide 28 Sub Plan Notes for different leave types  Users can enter the lump sum of maternity leave by selecting maternity leave as the leave type and create one record for the whole period of maternity leave

29. V 03.02.01Slide 29V 03.02.01Slide 29 V 1.0Slide 29 Sub Plan Notes for different leave types  If the user changes the leave period, the system will check if the staff has been arranged to substitute other teachers during this updated leave period. If so, the system will prompt the user to adjust the substitution plan.  No adjustment of substitution records is needed if amendment is done on a past leave record.

30. V 03.02.01Slide 30V 03.02.01Slide 30 V 1.0Slide 30 Sub Plan  The system will prompt the user, if  maternity leave exceeds 28 days  total maternity leave (paid) and post-natal leave (paid) exceeds 70 days  maternity leave (paid) exceeds 70 days  leave period does not fall within employment period  leave period is overlapped for a staff Notes for different leave types

31. V 03.02.01Slide 31V 03.02.01Slide 31 V 1.0Slide 31 Sub Plan  Period of paid maternity leave is confined to 70 calendar days. The user will be reminded to create maternity leave (post-natal) if maternity leave (ante- natal) is created earlier on. Notes for different leave types Press ESCAPE to return