1. Development of Management Information System for the Forestry Sector in Viet Nam F O R M I S II Annual Work Plan 2014 Tapio Leppänen Chief Technical Adviser FORMIS II FORMIS II Kick Off Seminar 20.3.2014 Email: tapio.leppanen1@gmail.com

2. FORMIS II objective and purpose F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam2 FORMIS OVERALL OBJECTIVE Forest resources are managed in a sustainable way based on up-to-date information and they contribute to the alleviation of poverty in the socio- economic development framework of Vietnam FORMIS PURPOSE A fully integrated Management Information System (MIS) for forestry decision making

3. Were are we now? F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam3 A modern MIS for forestry sector FORMIS I FORMIS II FORMIS I: 2009-2013 FORMIS II: 2013 – 2018

4. Result-based approach F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam4 Result-based approach is applied in the project planning and monitoring The FORMIS II project logical framework identifies 5 results Outputs under each result for the project (5 years) period Targets for each output for year 2014 Activities are grouped under each target

5. FORMIS II Results F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam5 1.Procedures, standards and mechanisms to transfer information between Vietnamese agencies 2.FORMIS Platform and tools are operational in all provinces with a focus on forest covered provinces 3.Forest sector data standardized and converted into FORMIS database and reporting forest performance indicators in place 4.Strengthened capacity for information management and collection 5.Information Centre of the forestry sector / Forest IT Unit FORMIS RESULTS

6. Result 1: Procedures, standards and mechanisms to transfer information between Vietnamese agencies F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam6 Outputs of Result 1Key targets 2014 Output 1: Standards endorsed by competent authorities Target 1: Forest inventory standard has been revised Output 2: Data sharing agreements between forestry agencies and between MARD, GSO and MONRE Target 1: The data sets to be shared between forestry agencies and organisations at the central and local level have been identified Target 2: The data sets to be shared between a) MARD and MONRE and b) between MARD and GSO have been identified Output 3: Data governance strategy for information management Target 1: Data governance strategy has been drafted

7. Result 2: FORMIS Platform and tools are operational in all provinces with a focus on forest covered provinces F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam7 Outputs of Result 2 Key targets 2014 Output 1: Applications inherited from Phase I are operational Target 1: FPD Quick Reporting System is operational, 3 pilot provinces have user accounts. Target 2: National Forest Resource Database is operational, 15 provinces have user accounts. Target 3: Deployment strategy for the Forest Monitoring System has been decided. Users in the 2 NFIS pilot provinces have user accounts to the system. Target 4: VNFOREST Data Catalog is operational, all forested provinces have access. Target 5: VNFOREST Portal is operational, all forested provinces have access. Target 6: Improvement and integration needs of the FOMIS Web have been found out Target 7: FORMIS Platform is consolidated Target 8: Forest Inventory Application has been handed over to VNFOREST Target 9: eOffice has been consolidated and handed over to VNFOREST Target 10: Creating strategy to integrate applications to support SFM has been started Target 11: Baseline information on the availability, relevance and quality of information to support decisions.

8. Result 2: FORMIS Platform and tools are operational in all provinces with a focus on forest covered provinces F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam8 Outputs of Result 2Key targets 2014 Output 2: Two new applications have been developed Target 1: First version of the NFIS reporting application is operational. 15 provinces have user accounts to the application. Target 2: Requirement specification for Seed management application is developed. Output 3: Relevant information systems, developed by others, integrated into the FORMIS Platform Target 1: The initial integration needs for applications, developed by others, have been identified Output 4: Proposed regulations providing FORMIS system formal status in VNFOREST Target 1: The mechanism confirming FORMIS as the information platform for VNFOREST has been decided

9. Result 3: Forest sector data standardized and converted into FORMIS database and reporting forest performance indicators in place F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam9 Outputs of Result 3Key targets 2014 Output 1: Forest sector data stored in databases and accessible through standard data services Target 1: Data integration needs assessment completed Target 2: NFIS data collected by NFIS project are integrated into FORMIS system Target 3: 4 cycles data are integrated into FORMIS system Target 4: Other data are integrated into FORMIS system according to actual needs Target 5: Guidelines for data integration exist Output 2: Data against forest performance indicators can be electronically generated and is accessible Target 1: Proposal for revision of forest sector indicators

10. Result 4: Strengthened capacity for information management and collection F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam10 Outputs of Result 4Key targets 2014 Output 1: Deployment plan for the FORMIS system Target 1: Deployment plan for the FORMIS system exists Target 2: Helpdesk system is available Output 2: Increased competence of forest authorities at national, provincial and local levels in using and maintaining selected FORMIS applications Target 1: Training plan and curricula for 2014 and 2015 are available Target 2: A number of training courses implemented and evaluated Output 3: Provinces have capacity to train district and commune level people to feed attribute and spatial data to FORMIS system Target 1: ToT courses are identified Output 4: Centrally delivered training material can be used in tailored FORMIS training. Trainers are able to modify material according to local needs. Target 1: Training material for courses in 2014 available in the VNFOREST Portal Output 5: ICT infrastructure Target 1: Needs for ICT infrastructure upgrade are identified

11. Result 5: Information Centre of the Forestry Sector / Forest IT Unit F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam11 Outputs of Result 5Key targets 2014 Output 1: The Information Centre/IT Unit has a formal status Target 1: Proposal for establishment of the Information Centre / IT Unit is submitted Output 2: The Information Centre/IT Unit has sufficient capacity Target 1: Availability of the maintenance procedure for the core systems Target 2: IT staff is capable of maintaining selected systems Target 3: Required hardware procured Target 4: IT governance drafted Target 5: Forestry agencies and projects are aware of objectives and results of FORMIS project

12. Key assumptions and risks F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam12 Local ownership – Local ownership is needed to ensure that the applications to be developed are in line with the forest policy and the objectives of the VNFOREST  Implementation through VNFOREST organisation Sustainability of results – Financial and institutional sustainability  Increasing investment need in ICT technology  Building human capacity  Information Centre for Forestry Sector / IT Unit, MARD should have the resources to maintain the installed hardware and software Availability of data – FORMIS II project doesn’t collect raw data although it helps projects and agencies to get their data integrated into the FORMIS system  It is vital for the project to obtain access to data from other projects and agencies to populate the applications with data

13. Expertise required F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam13 Long-term experts Chief Technical Adviser, international Forest Information System Adviser, international Training and Communication Adviser, international Associate Forestry Adviser, international Associate Technical Adviser, international Senior IT Training Expert, Vietnamese Forest GIS Expert, Vietnamese Forestry Expert, Vietnamese Forest ICT Expert, Vietnamese Short-term experts ICT Expert, international E-Governance and E-communication Expert, international Forest Inventory Software Expert, international Forest Reporting Expert, international Poverty and Gender Mainstreaming Expert, international

14. Support staff required F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam14 Project Management Unit National Coordinator IT Specialist Financial Manager Accountant Procurement Adviser Administrator Senior Interpreter/Secretary Interpreter/Secretary Training and Communication Coordinator Drivers (2) Provincial/District Personnel Regional Coordinators (3) District Activity Coordinators (3) District IT/Training Experts (3)

15. Budget per category – Finland direct funding F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam15 Unit: EURO

16. Budget per components – Finland direct funding F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam16 Unit: EURO

17. Counterpart funding, year 2014 F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam17 Unit: 1,000 VND

18. F O R M I S II Development of Management Information System for the Forestry Sector in Viet Nam 18 Supported by: Implementing Agency: Lead consultant: In consortium with: F O R M I S II | Development of Management Information System for the Forestry Sector in Viet Nam