1. Info Session 3: CIC PROCESSING TIME
© 2015
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2. ELIGIBLE TO PARTICIPATE If your case has been submitted to CIC already
MANDATE
To provide information & method of communication on CIC processing times
To assist sponsors to understand their choices while case is processed overseas
GOAL
Transparency
Accountability tool
Empowering: You are in charge
Proactive Role vs. Observer Role
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3. RESETTLEMENT FILE PROCESSING STEPS
Info Session 1 (Orientation) √
Optional One-on-one/ Group consultation √
‘Pink’ sheet answers (25 questions) √
Info Session 2 (Settlement Training)? √
Immigration forms √
Approval at the Archdiocese √
Submission to CIC √
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4. AFTER YOUR FILE IS SUBMITTED TO CIC…
CPOW s Acknowledgment of Receipt (AOR) and maybe system generated with G-number (Processing Time starts)
RG and cosponsor attend Info Session 3: CIC Processing Time
You are here now 
CIC Visa Office contacts refugee about interview (Processing Time ends)
Positive Interview result: admissibility and security checks, refugee undergoes medical examinations
Negative Interview result: rejection letter
Notice of Arrival Transmission (NAT) from CIC
Welcoming at the airport
*** ORAT Book: ‘Guide on Sponsorship’ can be purchased with all detailed information
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5. CPOW ACKNOWLEDGEMENT LETTER (AOR)
From: CPOW-BTCW Sent: July 15, :26 AM To: Subject: Confirmation of PSR Application BROWN, Ann Grace Smith
Application Number: G
Sponsor(s)
SAH: Roman Catholic Episcopal Corporation for the Diocese of Toronto in Canada
Principal Applicant
Name: BROWN, Ann Grace Smith
Date of Birth: 1965/09/24
Family Size: 4
Visa Office:  Beirut
This confirms the approval of your application to sponsor the above named person(s) for refugee resettlement in Canada under the Private Sponsorship of Refugees Program. The application for permanent residence and accompanying documents will be submitted to the visa office indicated above for processing.
Refer to for the visa office responsible for processing the application and for current processing times.
SAMPLE
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6. G LETTER
From: Do Not Reply - Ne Pas Repondre Sent: July 15, :08 PM To: Subject: Citizenship & Immigration Canada: Information about G
Application No.: G Quote these numbers when corresponding with our office.
This is an automated message.  Please DO NOT RESPOND to this message.
Madam/Sir,
This confirms that your application to Sponsor a Member of the Refugee Class has been received by Citizenship and Immigration Canada (CIC) on 2015/06/29 on behalf of the following member(s):
ANN GRACE SMITH BROWN When should I contact CIC? You must notify CIC of any changes to your application. Examples of changes include: • Changes in your personal circumstances, such as birth or adoption of a child, a marriage or a divorce • Change of contact information ( , mailing address, telephone number) • Appointment or change of immigration representative or designated individual • Decision to withdraw your application
To notify CIC of changes to your application you may contact this office at the address identified below. You may also contact the Call Centre, toll-free, at Changes to your address may be made through our online service at Citizenship Program - Winnipeg Forks Market Rd Winnipeg MB R3C 4S9
SAMPLE
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7. INTERVIEW PREPARATION GUIDE
 CASE PREPARATION FOR INTERVIEW*
Dear Applicant,
In order to help you in the refugee sponsorship process, ORAT – Office for Refugees at the Archdiocese of Toronto in Canada compiled this guide for your upcoming interview at the Canadian embassy (or high commission; visa post).
1. Do submit to the embassy and copy to ORAT every evidence as soon as possible before the interview, proof and document that can be important about:
your refugee story (even if you have just news, or new development);
potential persecution in the future;
fate of persons in similar situation like you (for example relatives who were recognized as refugees anywhere);
SAMPLE
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8. CASE COMPLICATIONS CPOW/ CIC Visa Office CIC Call Centre
Member of Parliament
Minister of Citizenship and Immigration
If medicals are NOT received:
Detailed factual report
Your evaluation or impression
One negative thing
Request file under Access to Information Act (IMM5563) - $5.00
Rejection - Application for Leave at the Federal Court
***If you need an immigration consultant or lawyer ORAT can refer
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9. UPDATE REQUEST CPOW
UPDATE TYPE √ 1
More than 6 months has passed since the resettlement application has been submitted to CPOW; and Acknowledgement Letter (AOR) and system generated with G number were not received. □ 2
The application has been submitted to CPOW more than 6 months ago and E-CAS (online) file is not available.
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10. UPDATE REQUEST CIC VISA OFFICE
UPDATE TYPE √ 1
Time has passed the visa office’s processing time as it is indicated on or by CIC letter. □ 2
3 months have passed since the interview (or since the second benchmark letter) and no travel arrangement has been made. 3
Other issue that requires update/ change in:
contact information (address, , phone number)
family composition;
correction in spelling of name, DOB
other
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11. □ UPDATE REQUEST ORAT UPDATE TYPE √ 1
WITHDRAWAL: In order for ORAT to withdraw an application please fill and attach the Withdrawal form from the Retainer Agreement. □ 2
ADD DEPENDANT: In order for ORAT to agree on adding an additional dependant family member please submit new applications with all IMM forms. 3
ONE YEAR WINDOW (OYW): If you wish to request the processing of your family members, please fill in IMM5571 and attach all completed IMM forms.
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12. CHECK RESETTLEMENT STATUS ON THE INTERNET
CIC website: (choose language)
On the top right hand corner of the screen: Check application status
Select an application type: choose ‘Refugees’ category
Hit the Check application status button
Read the conditions and then check the box and click on the Continue button
Select one of the Identification Types: Unique Client Identifier (UCI) number or Immigration File Number and fill in the data
Type in the Family name of the principal applicant
Select Date of Birth and Place (country) of Birth from the drop down menu
Hit the Continue button
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21. GET CONNECTED, GET THE LATEST NEWS……
CANADA GROUP
Refugees, parishioners and family members (cosponsors) can exchange information, ask and respond on questions, and support one another.
CATHOLIC REFUGEE SPONSORS’ COUNCIL
Raise awareness and mobilize the national Catholic community to respond on refugee crisis through the increase of resettlements to Canada.
ORAT FORUM
A discussion forum where you can exchange, share, and get the latest updates.
NEWSLETTER
Monthly updates on relevant issues occurring internationally and also with specific issues within Canada.
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22. THANK YOU FOR COMING! Remember: You are the lead!
Contact ORAT if:
You are contacted by CIC e.g. Interview notice
Concern after interview
Tried all steps but no answer received
CIC requires something that can’t be provided
ORAT’S ROLE: to assist you.
THANK YOU FOR COMING!
See you at our Info Session 3 again
At our next Info Sessions: 2 and 4
Maybe at the airport
At newcomer’s orientation
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