1. Montcalm Area Intermediate School District Tom Staten – tstaten@maisd.com Billy Willis – bwillis@maisd.com October 13, 2011 MAEDS Session 8D

2. Quick Poll: Google Apps Office 365 Exchange Groupwise Lotus Notes Other POP/IMAP e-mail

3. Initial Goals: Messaging and Collaboration Web E-mail Shared Calendars Shared Documents Reduce cost and maintenance Minimize or eliminate need for Microsoft Outlook Sync with Blackberry and Android devices

4. Where we started: Simple web-based e-mail / iMail and then @mail Basic calendaring with no sharing or integration Provided by our ISP at no cost with our Internet services Looking for collaborative options such as Exchange without the high licensing costs. Looking for archival compliance

5. Where we are now: Google Apps for Education Gmail Google Documents Google Calendar Google Talk (IM) Google Sites Postini Message Security – spam, antivirus, routing Disaster recovery, web administration, usage reporting

6. Where we are going: SSO – Single Sign On Google Apps Directory Sync – customized LDAP sync -Uses port 389 inside firewall – AD read only / sending to Google -Also uses port 443 for HTTPS E-mail Archiving – $$$ Postini, Gaggle, your own server, etc. -Changing MX records is typical -Split delivery on Google to archival solution is desired so you don’t have to change MX.

7. Planning: Define Scope Core Services – Mail, Calendar, Talk (IM) Extras – Docs, Sites, Video Define Approach Small Pilot or all users Split delivery – Google Message Security Add users with Google Apps Directory Sync Use available training videos for staff and admin

8. Setup: Mail Flow Register your domain with Google Point MX records as needed Wait for MX records to update Provision Users – 3 methods CSV File Import (500 users per file) Google Apps Directory Sync (typically run nightly to update Google from LDAP information in AD Provisioning API – custom imports

9. Setup (continued): Data Migration Address Books E-mail messages Authentication Google account LDAP (SSO)

10. Migration Tools: User migration examples – Montabella (DeskNow) / Vestaburg (Exchange) Feature tour Migration Tools – available tools Google Apps Data Migration Tool for Exchange Google Apps Data Migration Tool for Lotus Notes Google Apps Data Migration Tool for Groupwise or CSV file mapping for any other e-mail platform (first name, last name, password, and google apps ID)

11. Migration Example: http://www.postini.com/webdocs/training/en/Google AppsMigrationTools_Microsoft/MigrationTools_Micro soft.html http://www.postini.com/webdocs/training/en/Google AppsMigrationTools_Microsoft/MigrationTools_Micro soft.html Advanced Tools from E-mail administration page

12. Features / Add-ons Google Apps Marketplace A huge database of free and $$$ add-ons for Google Apps. Accessible from your administration console. Google Apps Sync Tool for Outlook 2010 Google Apps Migration Tool for Outlook 2010 Recommend pushing all to web but Outlook sync works well:

13. Add-ons “Google Apps Standalone Installer” provides Chrome setup specifically for use with Mail, Docs, Calendar, and CloudConnect CloudConnect – Microsoft Office multi-user collaboration and automatic sync tool

14. Additional Information: Geek Out on the Best Practices of a Google Apps Deployment http://www.youtube.com/watch?v=f_54eW1tsoo http://www.youtube.com/watch?v=f_54eW1tsoo Deployment Resources http://deployment.googleapps.com http://deployment.googleapps.com Getting started with the Google Apps for Education Control Panel webinar http://www.youtube.com/watch?v=5bNLk0fJIHI http://www.youtube.com/watch?v=5bNLk0fJIHI Directory Sync Training Information http://www.postini.com/webdocs/training/en/DirSync_GoogleApps/D irSync_GoogleApps.html http://www.postini.com/webdocs/training/en/DirSync_GoogleApps/D irSync_GoogleApps.html Planning and Migration for Exchange and Outlook http://www.google.com/support/a/bin/topic.py?topic=29811 http://www.google.com/support/a/bin/topic.py?topic=29811 The K12 Guide to Going Google https://sites.google.com/a/googleapps.com/k12-guide-to-going- google/ https://sites.google.com/a/googleapps.com/k12-guide-to-going- google/

15. Additional Information: The 8 steps for technical deployment of Google Apps https://sites.google.com/a/googleapps.com/k12-guide-to-going- google/technical-integration/deployment-overview https://sites.google.com/a/googleapps.com/k12-guide-to-going- google/technical-integration/deployment-overview Sample Deployment Scenarios for Schools https://sites.google.com/a/googleapps.com/k12-guide-to-going- google/technical-integration/sample-deployments https://sites.google.com/a/googleapps.com/k12-guide-to-going- google/technical-integration/sample-deployments E-Learning Videos to aid in the training of staff when transitioning to Google Apps http://deployment.googleapps.com/?attach_external_tab&103329792& 3&0&0&0&0&iexplore http://deployment.googleapps.com/?attach_external_tab&103329792& 3&0&0&0&0&iexplore

16. More video… http://www.youtube.com/user/GoogleApps

17. Questions / Comments