1. Strategies for Governmental EMS (Environmental Management System) Workshop – EMS Basics January 31, 2001 Beth Graves EMS Project Coor. NC Division of Pollution Prevention and Environmental Assistance

2. What is an EMS?  Systematic way of managing an organization’s environmental affairs  Based on Plan-Do-Check-Act Model (PDCA)  Focused on Continual Improvement of System  Addresses immediate and long-term impact of an organization’s products, services and processes on the environment.  A tool to improve environmental performance

3. Policy Plannin g Implementation Checking Corrective Action Management Review EMS Model – Plan, Do, Check, Act (PDCA)

4. Why Implement an EMS?  Helps to identify the causes of environmental problems. –better to make a product right the first time –cheaper to prevent a spill –cost effective to prevent pollution  Trade and competitive issues –marketing tool

5. Why Implement an EMS?  Struggling to stay in compliance and keep track of regulations/laws  Environmental management just one of many responsibilities  Employee turnover  Establish a framework to move beyond compliance  Vehicle for positive change; improved employee morale, enhanced public image  Much of an EMS may already be in place

6. EMS Models  National Biosolids Partnership  EPA’s Sustainable Industries EMS Templates  Trade Association EMS Templates (ex. SGIA)  Compliance-Focused EMS (CFEMS) – revised Jan. 2000 – 12 elements  ISO 14001:1996

7. ISO 14001 Model – Required Elements Env. Policy 4.2Document control 4.4.5 Env. Aspects 4.3.1Operational control 4.4.6 Legal and other req. 4.3.2Emergency preparedness and response 4.4.7 Obj. and targets 4.3.3Monitoring and measurement 4.5.1 Env. Mgmt. Program 4.3.4Corrective/preventive action 4.5.2 Structure and Responsibility 4.4.1Records 4.5.3 Training, awareness, and competence 4.4.2 EMS audit 4.5.4 Communication 4.4.3Management Review 4.6 EMS documentation 4.4.4

8. Policy Statement Identification of Significant Environmental Impacts Development of Objectives and Targets Implementation Plan to Meet Obj. and Targets Training Management Review How you meet elements is up to you. Key EMS Elements/Framework

9. An organization evaluates and addresses its own significant aspects, including non-regulated aspects May be positive or negative Examples: Aspect – Cardboard recycling Impact -- Conservation of natural resources Aspect – Engine operations Impact – Degradation of air quality Aspects and Impacts

10. Consider: Air emissions Solid/hazardous waste Contamination of land Noise, vibration and odor Water effluents Land use, energy use, water use Raw material and resource use Positive environmental issues Aspects and Impacts

11. Encampment Lead Responsibility - Fish and Wildlife Division, Compliance Division, and Planning Division Environmental Aspects Input (raw material and labor) Conservation Soil disturbance leading to Erosion and Sedimentation Accidental Spillage - Vehicle /Helicopter/Equipment fluids Gray water Soil disturbance leading to Erosion and Sedimentation Accidental Spillage - Vehicle/Helicopter/Equipment fluids Gray water Accidental Spillage - Vehicle/Helicopter/Equipment fluids Gray water Fuel Consumption - Use of a Nonrenewable Resource Training within a Natural Environment (Plant, Wildlife, Wetlands) Training within species habitat Disposal of Spill Residue Disposal of Solid Waste Disposal of Hazardous Waste Particulate Matter from Operating Vehicles Off-road Air Emissions from equipment and vehicles Outdoor burning - PM Surface Water Impacts Waste Impacts Soil Impacts Air Impacts Groundwater Impacts Resource Impacts Nuisance Impacts Marine Corps ISO 14001 Pilot Project

12. From Environmental Concerns such as: regulatory/legal exposure health risk/people resource conservation To Business Concerns such as: effect on the public image/community cost savings cost recovery period equipment/facility Significance Scoring --Prioritize

13. Also may consider issues such as: scale of impact duration of impact zone of impact probability of occurrence or likelihood - frequent, likely, possible, rarely, unlikely severity of impact - catastrophic, severe, moderate, minor Significance Scoring (cont.)

14. Setting legal framework for the EMS identify and access legal requirements (federal, state, local) keep up-to-date  communicate to the right people Legal Environmental Requirements

15. Objectives &Targets - Continual Improvement  Establish and maintain environmental objectives and targets.  Can include commitment to: –reduce waste –reduce or eliminate release/spill of a pollutant –design product/operations to minimize environmental impact in production, use, and disposal.

16. Objectives &Targets  Keep objectives simple, flexible, and measurable.  Be realistic.  Considerations: –legal and other requirements –significant env. aspects –technological options –financial requirements –operational requirements –business requirements –views of interested parties

17. EMS Example  Policy : Improve the environmental quality of the workplace  Objective: Improve indoor air quality by reducing solvent odors  Target : Reduce solvent odors (VOC levels) by 90% by mid 2001.  Set Environmental Mgmt. Program

18. Env. Mgmt. Program  Plan: Switch to water cleaning process  Action- Substitute water-based cleaning process for vapor degreasing process  Responsibilities - Process Engineering  Schedule - Bench top trials - 2 months (date) Full scale pilot - 3 months (date) Implementation period - 1 month (date)  Resources needed - 1 FTE for 4 mon. Est. Budget $12,000

19. Implementation  Structure/responsibility  Training, awareness, & competence  Communication (internal/external)  Env. Mgmt System Documentation and control where needed  Operational control (ex. maintenance)  Emergency preparedness and response

20. Monitoring and Measuring – How are you doing?  Establish procedures to monitor and measure key operations that can have a significant impact on the environment.  Track how well the system is working  Analyze root causes of problems

21. Are you meeting your EMS requirements? How will you run an EMS audit program? EMS Internal Auditing

22. Management Review Collect information to evaluate EMS Review EMS to ensure its continuing effectiveness Consider changes – continual improvement

23. Becoming ISO 14001 certified  ISO 14001 is the only certification standard  Registration body examines EMS for conformity to the ISO 14001 standard  Not a compliance audit, an EMS audit  Facility awarded registration  Does NOT mean that products are more environmentally friendly  Does mean have a documented EMS that is fully implemented and consistently followed

24. DPPEA offers free on-site EMS assistance and training DPPEA EMS web site http://www.p2pays.org/iso/index.htm http://www.p2pays.org/iso/index.htm Beth Graves, EMS Project Coor., 800-763-0136 or 919-715-6506, Beth.Graves@ncmail.netBeth.Graves@ncmail.net EMS Development Course, Julie Woosley, 919-715- 6527, Julie.Woosley@ncmail.net For More Information