1. Civil Rights Training Akron-Canton Regional Foodbank

2. Why Trainings? Contractually obligated by: State and Federal partners USDA/TEFAP Commodities State Products Feeding America

3. Agenda Overview Civil Rights 20 – 30 minutes

4. Civil Rights FNS Instruction 113-1 Civil Rights instruction is applicable to ALL programs and actives that receive Federal financial assistance: ● Fully Funded ● Partially Funded

5. Civil Rights Federal Financial Assistance is: 1.Anything of value received from the Federal government 2.Cash grants, training, excess computers, loans, property donations and any other goods or services provided with Federal funds 3.TEFAP and state commodities

6. Civil Rights Purpose of Civil Rights training: 1.Provides guidance and direction to Federal financial recipients and their clients 2.Explains compliance and enforcement of non-discrimination policies 3.Promotes fairness and equality of treatment

7. Civil Rights Authority provided through: Title VI of the Civil Rights Act 1964 Americans with Disability Act Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Age Discrimination Act of 1975 The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 Food Stamp Act of 1977 Executive Order 13166 USDA Departmental Regulation 4330-2 7CFR Part 16, Equal Opportunity for Religious Organizations

8. Civil Rights Responsibilities: Training Compliance with civil right laws, regulations and requirements Equal treatment for religious organizations Public Notification and Assurances Data collection Complaint Processing LEP services – providing other language services Accommodating persons with disabilities Conflict resolution Customer Service

9. Civil Rights Civil Rights Training & Oversight: Member Agencies

10. Civil Rights Discrimination is prohibited on the basis of: Race Color National Origin Sex Age Disability Religious Creed Political Beliefs

11. Civil Rights Types of Discrimination: Disparate Treatment Discriminating treatment of an individual or class of people based on a particular belief Disparate Impact Rules, policies or guidelines not intended to cause discrimination but exclude a particular class of people Retaliation Deliberate discrimination as a response or revenge

12. Civil Rights Exceptions: Congress can establish a program that is intended for certain groups of people, and it is not discrimination to exclude those who do not meet eligibility requirements Examples: WIC, senior programs, children’s programs, etc.

13. Civil Rights Q: When Do Civil Rights Rules Apply? A: Any time there is any Federal financial assistance USDA/TEFAP commodities State commodities Any training, equipment and other goods and services supported or assisted through Federal assistance

14. Civil Rights 10 Requirements: 1.Treat all people with dignity and respect 2.Display the USDA “And Justice for All...” non-discrimination poster where it can be seen by ALL visitors

15. Civil Rights 10 Requirements: 3.Include USDA non-discrimination statement on all materials and websites that mention USDA funded programs 4.Provide public notification including: Posted hours of operation Program eligibility guidelines Non-discrimination policy Procedures to file a complaint

16. Civil Rights 10 Requirements: 5.Maintain confidentiality No social security numbers Do not discuss a person’s situation 6.Collect data when appropriate USDA/TEFAP Eligibility Form – Form can not be modified or other items attached Monthly Reporting Form

17. Civil Rights 10 Requirements: 7.Cooperate with State and Federal reviewers 8.Correct any non-compliance issues Failure to comply with civil rights rules can lead to loss of Federal financial assistance Agencies may have to pay back value of the food 9.Sexual harassment is prohibited

18. Civil Rights 10 Requirements: 10.Advise people on how to file a complaint: Toll Free: 1.800.795.3272 or 202.720.6382 (TTY) Regional Director, Civil Rights/EEO 77 W. Jackson Blvd, FL 20 Chicago IL 60604-3591 312.353.3353

19. Civil Rights And 2 More... 1.Accommodate people with disabilities Physical or mental impairment that substantially limits one or more major life activities. Disabilities are not specifically named under the ADA but include mobility, sight, hearing, etc. 2.Provide other language assistance to persons with Limited English Proficiency. (LEP) = 12 Requirements

20. Civil Rights Equal Opportunity For Religious Organizations: 1.Prohibits discrimination on the basis of religion, religious belief, or religious character in the administration of Federal funds. 2.Provided that direct USDA funds do not support any inherently religious activities such as worship or religious instruction.

21. Civil Rights Equal Opportunity For Religious Organizations 3.Religious organizations do NOT have to remove religious art, icons, scriptures or other religious symbols. 4.No organization that receives direct financial assistance from the USDA can discriminate against a program beneficiary on the basis of religion or religious belief.

22. Civil Rights Reminders: If conflicts occur... remain calm Treat people the way they would like to be treated

23. Civil Rights Please remember: 1.Agencies are responsible for training all existing and new staff and/or volunteers Retain each Checklist for 3 years Make sure check list are updated every year

24. SUMMARY Who receives Civil Rights instruction? What is Federal Assistance? Authority and Responsibility? Discrimination 10 Requirements +2 Religious Organizations Checklist Civil Rights

25. Questions?