1. Space and Missiles Group Deputy Director Activities Report January 2011 -ASM Tony Williams, Deputy Director – SMG Member Services

2. 2 Deputy Director Responsibilities Member Services Awards Coordinate with TAC and HAC –Coordinate with TAC liaison to HAC regarding rules changes –Monitor all nominees for duplicates with SMG nominees Integrate within SMG –Validate TC awards processes annually –Verify TC awards processes for each award –Coordinate awards venues Education Collaborate with VP Education, VP Members, and AIAA Foundation –Deconfliction and synergy –Branding –Issue resolution (e.g. recent design competition snafu) Integrate within SMG –Coordinate course topics and venues –Develop CEU and certificate strategy Outreach – monitor and communicate initiatives Document and improve member services-related processes Report to the SMG Director Ensure all TC awards processes are compliant with HAC Ensure all TC awards processes are compliant with HAC Monitor for duplicate award winners Monitor for duplicate award winners Coordinate TC efforts with AIAA continuing education Coordinate TC efforts with AIAA continuing education Liaison for SCTC, SLTC, SARTC, SReTC Liaison for SCTC, SLTC, SARTC, SReTC

3. SMG Awards 3 https://info.aiaa.org/tac/SMG/Shared%20Documents/Fo rms/AllItems.aspx

4. New Online Submission form for AIAA National Awards 4 http://aiaa.org/awards/Award_Nomination.cfm

5. Information Technology Initiative Goal – SMG Sponsored NIS initiative to increase AIAA accessibility and improve participation by leveraging info technology Premise – Maintaining role as worlds pre-eminent aerospace society implies that we need to evolve and adapt as new communications tools are available Background – mini-survey conducted in October 2010 Ironically, technical committee meetings are often the least technical meetings you can find! Limited access to telecon, internet, shared services, etc. 5

6. Technology Initiative 1) set aside $5K for Space 2011 (approximately a 0.9% portion of total budget) Solicit candidate ideas for integrating technology into tech program – example – SLTC concept for webcasting sessions to students in Europe Since Space is a SMG conference, this seems to be an SMG decision 2) Provide each TC chair with Telecon and Webex account Used for TC business, including regular meetings and other working activities Basic cost for individual Webex account is $50/month, with no negotiated rates (Assume that an AIAA group package would be 1/5 of this) 3) Provide each TC with an auto-distribution list for TC members 4) Negotiate conferences based on availability of IT – telecom lines and equipment, projectors, etc. 5) Identify common TC business activities – membership lists, awards nomination process, etc. – and develop work process tools to make easier 6

7. 7

8. Technology Survey 8

9. Survey Questions and Responses 9

10. 10 What other Non-AIAA IT resources do you routinely use in TC/PC business? Skype, Email, Wiki What IT resources would benefit TC/PC business? Skype, Video Conferencing, Wiki

11. Next Steps Explore expanding to TAC Present findings to date to TAC and AIAA Staff Explore options for telecon bridges and speaker phones Seek training opportunities on AIAA Sharepoint 11